Air Charter Services - Football Team

expired opportunity(Expired)
From: Eastern Kentucky University(Higher Education)
ITB-313-2023

Basic Details

started - 31 Jan, 2023 (14 months ago)

Start Date

31 Jan, 2023 (14 months ago)
due - 28 Feb, 2023 (13 months ago)

Due Date

28 Feb, 2023 (13 months ago)
Bid Notification

Type

Bid Notification
ITB-313-2023

Identifier

ITB-313-2023
Eastern Kentucky University

Customer / Agency

Eastern Kentucky University
unlockUnlock the best of InstantMarkets.

Please Sign In to see more out of InstantMarkets such as history, intelligent business alerts and many more.

Don't have an account yet? Create a free account now.

31 January 2023 Air Charter Services - Football Team University is seeking Air Charter Services for two (2) flights for travel for the University football team for this upcoming Fall Season. 31 January 2023 Open 1/31/2023 12:00 AM EST Type Invitation to Bid Close 2/28/2023 10:00 AM EST Number ITB-313-2023 Currency US Dollar Sealed Until 2/28/2023 10:00 AM EST 31 January 2023 Contacts Stephanie Sowders Stephanie.Sowders@eku.edu 31 January 2023 Commodity Codes Commodity Code Description TRV10003 Travel - student TRV10001 Travel 31 January 202331 January 202331 January 202331 January 202331 January 202331 January 202331 January 202331 January 202331 January 2023 mailto:Stephanie.Sowders@eku.edu University is seeking Air Charter Services for two (2) round trip flights in October and November 2023 for the University football team traveling this upcoming season. If
in the best interest of the University, the University reserves the right to award in part or in whole, and to award multiple contracts. No contract will be exclusive. DESCRIPTION OF SERVICES TO BE PROVIDED: Eastern Kentucky University is requesting bids for Air Charter Services for two (2) round trips: Dates of Charters: Times: TBD 1) Departing Flight on October 27, 2023 from Bluegrass Airport (LEX) to St George Regional Airport (SGU). Return Flight on October 28, 2023 (after game) from St George Regional Airport (SGU) to Bluegrass Airport (LEX). 2) Departing Flight on November 10, 2023 from Bluegrass Airport (LEX) to Little Rock Clinton Ntl Airport (LIT) Return Flight on November 11, 2023 (after game) from Little Rock Clinton Ntl Airport (LIT) to Bluegrass Airport (LEX). REQUIREMENTS: Bidder should acknowledge each item listed below as part of uploaded bid submission: 1) The successful bidder understands and agrees that all required trips shall originate and conclude at the Bluegrass Airport in Lexington, Kentucky (LEX). 2) The successful bidder must provide a single airplane which is capable of transporting at least one hundred eighty (180) passengers per trip plus luggage and football equipment. 3) The successful bidder must ensure that all aircraft and the operators of such aircraft are both licensed and insured in accordance with all applicable laws and regulations for the purpose set forth herein. 4) The successful bidder must provide the University Procurement Department a copy of the Certificate of Insurance regarding flight along with a copy of the air worthiness certificate for the airplane being used. 5) The Carrier/Agent will be expected to provide charter services in a clean, safe, efficient and lawful manner and in so doing, shall fully comply with all applicable statues, Federal Laws, municipal ordinances and FAA regulations. Further, Carrier/Agency must acknowledge that the COVID-19 pandemic is an evolving situation and will be expected to work with the University to implement protocols to ensure the safety of all University passengers. 6) Carrier to provide in-flight charter coordinator. 7) Aircraft must be in position 2 hours prior to scheduled departure. 8) Aircraft must be scheduled to remain overnight with the team. 9) Aircraft only scheduled to fly 1 team per aircraft. 10) Min # of years in business: 10 11) Min # of employees at the company: 5 12) All companies bidding must be in good standing with the FAA and DOT 13) All companies bidding must maintain a DOT approved escrow account for deposit of funds 14) Carrier must be certified with Part 121 regulations 15) Your cancellation policy must be completely defined in your bid response. The University reserves the right to determine if such policy is acceptable or not in its evaluation of bid responses. The successful bidder must have a cancellation policy that allows, at a minimum, the University to terminate, without penalty, any awarded contract, in whole or in part, for any reason with thirty (30) day written notice. Such cancellation policy should also permit the University to terminate, without penalty, any awarded contract, in whole or in part, in the event one or both games necessitating the Description flights detailed in the Description of Services are cancelled, moved, or rescheduled, which the Carrier is unable to accommodate. 16) The successful bidder must ensure that all University passengers arrive at the scheduled event on time; established schedules must be adhered to strictly and will be criteria in the bid award. All penalties or bills incurred by the University because of aircraft mechanical malfunctions or breakdowns or due to negligence of the aircraft personnel, the aircraft contractor, its agents, employees or subcontractors, will be the responsibility of the aircraft company, with the exception of acts of God or other events or circumstances beyond the control of the vendor. The successful bidder will be expected to take into consideration weather conditions or other foreseeable events that may affect transportation timeframes and communicate such to the University in advance. 17) The successful bidder must agree to indemnify, hold and save harmless the University, its affiliates and subsidiaries and their officers, agents and employees from losses, claims, suits, actions, expenses, damages, costs (including court costs and attorneys’ fees of the University’s attorneys), all liability of any nature or kind arising out of or relating to the response to this RFP or its performance or failure to perform under any contract awarded from this RFP. 18) Any exception taken to any portion of this Invitation to Bid (ITB) must be so stated an uploaded bid response document or the University will assume full compliance with all requirements as stated. BID PRICING: Pricing to be for approximately one hundred eighty (180) passengers to include gas prices. Pricing should be based on and include FBO/ramp operations. Please include or provide pricing for water and athletic beverages. Total cost for each flight: All prices quoted shall be for the complete charter flight service offered including complete crew, any and all services to aircraft, expenses of crew, layover charger, baggage and handling fees, landing fees, any applicable passenger taxes and fees, security (FET, PFC's and security fees included for a full aircraft as applicable), and any other expenses incurred in providing this service with an option for water and athletic beverages. INSURANCE The Successful Bidder shall have the following insurance as always in-force on an ACORD Certificate of Insurance provided to EKU:  $900M limit minimum (considering minimum loss of $5M/seat) – combined single limit (CSL) Eastern Kentucky University also requires the successful Bidder to have:  Waiver of subrogation  Policy to respond “primary and non-contributory” Eastern Kentucky University shall be shown as a certificate holder and additional insured. Remote Bid Opening Information: Call in (audio only) +1 606-331-5215, United States, Ashland Phone Conference ID: 732 290 138# Required to View Event Prerequisites Required to Enter Bid 31 January 2023 1. Please review the Department of University Procurement's General Terms and Conditions. 2. Please review the Department of University Procurement's Solicitation Instructions and Conditions. 3. Please review and sign and attached the Invitation to Bid Notice. 4. Please review, sign, and attach the Commonwealth Affidavit on Workers' Compensation. 5. Please complete the attached ITB Vendor Report of KRS Violations. If no violations exist, please mark this sheet N/A and upload a copy for our review. 6. Please complete the attached Resident Bidder Status. If you are not claiming Resident Bidder Status, please mark this form as N/A and upload a copy for our review. 7. By checking this box, I acknowledge that I am responsible for paying and reporting all applicable federal, state, and local taxes. 31 January 202331 January 202331 January 202331 January 202331 January 202331 January 202331 January 2023 Buyer Attachments There are no Buyer Attachments added to this event. 31 January 202331 January 202331 January 202331 January 202331 January 202331 January 2023 Questions Required Questions Group 1: Instructions: 1.1 Have all addenda been downloaded and reviewed prior to submitting a proposal response? 1.2 Do you provide extended warranties on your products? If so, please upload warranty information under the "Supplier Attachments" section of this solicitation event. 1.3 Is the Offeror willing to extend pricing to other state universities and University affiliate organizations within the Commonwealth of Kentucky? 1.4 Please provide reference information from three (3) previous instances where a similar project or service was performed. Please include Name, Institution Name, Phone Number, and Email Address. 1.5 Please upload photos of the interior and exterior of aircraft, as well as, a seating chart. 1.6 Please detail any COVID-19 requirements for travelers/persons on flights. 1.7 Please detail full cancellation policies. Include any and all specifics concerning COVID-19. 31 January 202331 January 202331 January 202331 January 202331 January 2023 Product Line Items Product Line Items There are no Items added to this event. 31 January 202331 January 202331 January 202331 January 2023 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Air Charter Services 1 LS - Lump Sum 10/27/2023 to 10/28/2023 Air Charter Services as defined in ITB specifications, requirements and any Addenda. S2 Air Charter Services 1 LS - Lump Sum 11/10/2023 to 11/11/2023 Air Charter Services as defined in ITB specifications, requirements and any Addenda. 31 January 202331 January 202331 January 2023

521 Lancaster Ave, Richmond, KY 40475, United StatesLocation

Address: 521 Lancaster Ave, Richmond, KY 40475, United States

Country : United StatesState : Kentucky

You may also like

EU HELICOPTER FLIGHT SERVICES, MOUNT RAINIER NATIONAL PARK

Due: 31 Mar, 2025 (in 12 months)Agency: DEPARTMENTAL OFFICES

Airline Charter Services For ASU Football Away Games

Due: 15 Apr, 2024 (in 18 days)Agency: Arizona State University

Please Sign In to see more like these.

Don't have an account yet? Create a free account now.