Skid Steer with Attachments

RFB 2023-05: Skid Steer with Attachments Page 1 of 9 REQUEST FOR BIDS SKID STEER WITH ATTACHMENTS DUE: DECEMBER 13, 2022 (2:00 P.M. EST) ___________________________________________________ Harold W. Haywood Administrative Services Director CITY OF LAURINBURG 303 W. CHURCH STREET LAURINBURG, NC 28352 P.O. BOX 249 LAURINBURG, NC 28353 (910) 291-2587 EMAIL: hhaywood@laurinburg.org mailto:hhaywood@laurinburg.org RFB 2023-05: Skid Steer with Attachments Page 2 of 9 CITY OF LAURINBURG NOTICE TO BIDDERS Request for Bids SKID STEER WITH ATTACHMENTS The City of Laurinburg is accepting sealed bids until 2:00 p.m. EST on Tuesday, December 13, 2022, to provide one (1) new Skid Steer with associated attachments. At the time and date above, bids will be publicly opened and read aloud in the Council Chambers (Room 221) at the Laurinburg City Hall, 303 W. Church Street,

Laurinburg, NC. Bids received after the submittal deadline for opening will not be accepted. Interested bidders can obtain a full copy of the bid package, with specifications and submittal instructions, from the City of Laurinburg’s Administrative Services Director, Harold W. Haywood, at 303 W. Church Street (Room 242), Laurinburg, NC 28352, by calling 910-291-2587, or by emailing hhaywood@laurinburg.org. The City reserves the right to reject any or all bids, in whole or in part, as may, in the judgment of the City, serve its best interest and to waive irregularities and informalities in any bid proposals submitted. Harold W. Haywood Administrative Services Director Publish Date: November 30, 2022 mailto:hhaywood@laurinburg.org RFB 2023-05: Skid Steer with Attachments Page 3 of 9 GENERAL CONDITIONS 1. Bids shall be made in strict accordance with the specifications prescribed by the City. 2. Specifications are available from the Administrative Services Director, 303 W. Church Street (Room 242), Laurinburg, North Carolina 28352. 3. Sealed envelope containing bid must be marked on the outside: Sealed Bid on Skid Steer with Attachments To be opened Tuesday, December 13, 2022, at 2 o’clock P.M. EST Addressed to: City of Laurinburg Attn: Harold W. Haywood 303 W. Church Street (Room 242) Post Office Box 249 Laurinburg, North Carolina 28353 4. Bidders must use the attached bid form. 5. No alternate bids will be accepted unless otherwise provided for in the specifications. 6. Bidder shall note all exceptions to specifications on the bid form. Only those exceptions which are deemed by the City of Laurinburg to be consistent with the intent of these specifications and not to the detriment of any other bidder will be accepted. 7. Time, in connection with discount offered, will be computed from date of delivery of articles or equipment at destination and after final inspection and acceptance at that point, or from the date correct invoice is received if latter is later than the date of delivery and acceptance. Guaranteed maximum price must be shown in all bids. Bids shall not reflect any taxes from which a North Carolina municipality is exempt. 8. In case of default of the contractor, the City may procure the articles or equipment from other sources and hold the contractor responsible for any excess cost occasioned thereby. 9. The City of Laurinburg will honor accepted terms of payment under which any cash discount if offered. If no cash discount is offered, payment by the City shall be due within thirty (30) calendar days after delivery, inspection and acceptance at destination point. 10. The City of Laurinburg has established as a matter of policy that all contractors doing business with the City shall extend equal employment opportunities to all employees and applicants for employment and shall not discriminate against any person or group of persons in regard to selection for employment, compensation, training, tenure, term promotion and other conditions of employment on the basis of race, sex, color, religion, or national origin. It shall be understood that compliance with this policy shall be a condition of any contract arising from this bid invitation. RFB 2023-05: Skid Steer with Attachments Page 4 of 9 11. Silence of Specifications: The apparent silence of these specifications, supplemental specifications, and addenda as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that accepted practice is to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of these specifications shall be made upon the basis of this statement. 12. Addenda: Addenda issued prior to the bid opening are considered part of this bid invitation and are binding on all bidders. Each addendum will be posted on the City’s website purchasing page (click on Bid Opportunities box) at this link: http://www.laurinburg.org/business/#purchasing-rfps. 13. The contractor shall defend any and all suits and assume all liability for any and all claims made against the City or any of its officials or agents for the use of any patented process, device or article forming a part of the articles or equipment furnished under this contract. 14. Bids shall be considered active, firm, and binding upon bidders for thirty (30) calendar days from the date of bid opening. 15. Bids shall be FOB Laurinburg, North Carolina, unless otherwise specified herein. 16. The City of Laurinburg hereby notifies all bidders that it will affirmatively ensure that minority business enterprises will be afforded full opportunity to submit bids, and that in regard to any contract entered into pursuant to this invitation for bids, will not be discriminated against on the grounds of race, color, religion, sex or national origin in consideration for an award. 17. The City of Laurinburg reserves the right to reject any or all bid proposals and/or to accept any combination of proposals, which are deemed to be in the best interest of the City. http://www.laurinburg.org/business/#purchasing-rfps RFB 2023-05: Skid Steer with Attachments Page 5 of 9 INSTRUCTIONS TO BIDDERS 1. Samples of items, when required, must be furnished, free of expense, prior to the opening of bids, and if not destroyed, will upon request, be returned at the bidder’s expense. Request for the return of samples must be made within 10 days, following opening of bids. Each individual sample must be labeled with the bidder’s name and item number. 2. Prices should be stated in units of quantity specified with packing included. 3. If the item bid upon has a trade name or brand, such trade name or brand must be stated in the bid. 4. Attach complete specifications for any substitution offered, or when amplification is desirable or necessary. 5. If descriptive matter is attached to bid, bidder’s name must be on each separate sheet. 6. Where a brand or trade name appears in the specification it is understood that it refers to that material or its equivalent. 7. Bidder shall submit bid on signed copy of this form. 8. Please address and mark your bids as follows: City of Laurinburg, North Carolina Sealed Bid on Skid Steer with Attachments To be opened Tuesday, December 13, 2022, at 2 o’clock P.M. EST RFB 2023-05: Skid Steer with Attachments Page 6 of 9 SPECIFICATIONS The intent of these specifications is to describe a compact track loader/skid steer with associated attachments. All specifications noted herein are to be considered minimum OR EQUAL TO. Operating Weight: 12,590 lbs. Cab 12,300 lbs. Canopy Tipping Load – 8,629 lbs. Rated Operating Capacity – 2,975 lbs. Operating Load at 50% of Tipping Load – 4,315 lbs. Bucket Break Force - 8,210 lbs. Lift Arm Breakout Force – 8,075 lbs. Traction Force – 14,010 lbs. Ground Pressure – Canopy – 4.58 psi Ground Pressure – Cab – 4.68 psi Travel Speed – Low – 5.0 mph, High – 7.3 mph Engine: Kubota/V3800TIF4B-Turbo Intercooled Engine Displacement – 230 cu in HP @ 2,400 rpm – 111.3 hp Maximum Torque @ 1,500 rpm 276 ft-lb DOC+DPF+SCR Exhaust After Treatment High Pressure Common Rail Injection System Automatic Fuel Bleed System Active Power Control Power Management System Working Modes – Power and ECO Dial Throttle Control Dual Element Air Filter High Capacity Radiator, Hydraulic Oil Cooler and Intercooler Mounted Side-by-Side on Swing of Frame Fluid Capacities: Engine Lubrication – 13.9 qt Cooling System – 19.0 qt Fuel Tank Capacity – 31.6 gal DEF Fluid Tank Capacity – 4.8 gal Fuel Consumption (65% of full load) – 3.8 gal/hr Hydraulic Reservoir Capacity – 13.2 gal Hydraulic System Capacity – 22.5 gal Electrical: 5.7” Multi-Informational Color Display Sealed Rocker Switches 12 Volt System with 80 amp Alternator LED – Two Front and Two Rear Engine Preheat Hour Meter Back-up Alarm Horn RFB 2023-05: Skid Steer with Attachments Page 7 of 9 Undercarriage & Frame: Double Reduction Planetary Drives Permanently Sealed Track Rollers with Metal Face Seals Fully Welded Frame with Integrated Cross Members Two-Speed Travel 17.7” Rubber Track Grease Type Track Adjuster Front and Rear Tie-Down Points and Lift Points Rear Bumper Integrated into Frame Operator’s Station: Tilt-up Operator’s Station Deluxe High Back Suspension Seat Rear Pivoting Lap Bar with Arm Rest ROPS / FOPS Structure Retractable 2” Seat Belt Rear View Camera Foot Throttle Pressurized Cab with Roll-up Door, A/C, Heat, Defrost and Front Wiper, and AM/FM/MP3 Radio with NOAA Weatherband Polycarbonate Door and Top Guard Hydraulic & Working Equipment: Pilot Hydraulic Controls Boom Float with Detent Cushioned Boom Cylinders Proportional Auxiliary Controls with Detent Hydraulic Self Leveling Pressure Relieving Flat Faced Coupler Body High Capacity Steel Hydraulic Tank 14-Pin Connector with Push Button Control Hydraulic Quick Coupler High Flow Auxiliary Hydraulics 40.4 gpm Secondary Auxiliary Circuit 23.2 gpm Ride Control Pattern Change Valve (ISO or H) Hydraulic System Pressure – 3,481 psi Machine Dimensions: Max. Lift Height to Bucket Pin- 10 ft, 6.0 in Dump Height Fully Raised – 7 ft, 10.5 in Dump Reach Fully Raised – 3 ft, 1.8 in Dump Angle – 42 degrees Rollback Angle – 30 degrees Track Ground Contact Length 5 ft, 7.5 in Machine Length – 10 ft, 6.2 in Transport Length – 13 ft, 3.3 in Transport Height – 7 ft, 7.0 in Departure Angle – 30 degrees Clearance Circle with Bucket – 8 ft, 4.6 in Clearance Circle without Bucket – 5 ft, 4.4 in RFB 2023-05: Skid Steer with Attachments Page 8 of 9 Clearance Circle Rear – 6 ft, 0.0 in Track Width – 17.7 in Ground Clearance – 12.5 in Overall Width without Bucket – 6 ft, 5.2 in Attachments: Forestry Mulcher: • Fixed Tooth Rotor • 110/60cc variable torque hydraulic piston motor (32-53 gpm) • Hydraulic Rear Hood • Safety and Anticavitation Valve • Enclosed / Anti Dust Machine Body • Motor Enclosed in the Frame • Diverter Valve • Poly Chain belt transmission • Hydraulic hoses • 75-120 HP • 32-53 Flow Rate • 2901-5076 Pressure • 62 in working width • 74 in total width • 2,866 lbs weight • 16.5 in rotor diameter • 8 in max shredding diameter • 32+2 working teeth min. Pallet Fork: • 48” Tine length • 5,500 capacity Root Rake Grappler: • 2 1/2” bore x 8 3/8” stroke cylinders • Standard cylinder guards • Large jaw opening of 50 1⁄2” • Greaseable pins with replaceable bushings at all pivot points • Replaceable Series 23 pin on teeth • Constructed with heavy plate for strength and durability • 7 Teeth & Pins • Weight – 1,220 lbs. Delivery: Delivery of complete unit to the City of Laurinburg is to be within 180 days after award of bid. Exceptions: Exceptions to the specifications should be listed on a separate sheet. Failure to list exceptions could lead to disqualification of bid. A specification sheet on proposed unit bid should be included in the bid package. NOTE: The City will consider any alternate bid that is equivalent or exceeds the intent of these specifications. A complete set of specifications must be given with any alternate bid. RFB 2023-05: Skid Steer with Attachments Page 9 of 9 CITY OF LAURINBURG BID FORM REQUEST FOR BIDS ON ONE (1) NEW SKID STEER WITH ATTACHMENTS BID OPENING DATE: DECEMBER 13, 2022, AT 2:00 PM EST LOCATION OF BID OPENING: LAURINBURG CITY HALL COUNCIL CHAMBERS (ROOM 221) 303 W. CHURCH STREET LAURINBURG, NC 28352 Quantity Description Total Bid 1 One (1) New Skid Steer with Attachments ___________________ (Per attached specifications) (Excluding taxes) (SEE GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS ATTACHED) Bidder hereby offers to supply to the City of Laurinburg the new equipment specified in this bid form in consideration of the payment of the total bid amount stated above, and no more, upon acceptance by the City of delivery of this equipment to the City of Laurinburg Public Works Facility, 503 Hall Street, Laurinburg, NC 28352. This equipment will be delivered within ____________ calendar days after the acceptance of the bid by the City. The Bidder hereby acknowledges that time is of the essence. The Bidder further acknowledges and agrees that acceptance by the City of Laurinburg of the delivery of the equipment is contingent on the delivered equipment passing an inspection to be conducted in a good faith and reasonable manner by representatives of the City upon delivery of the equipment to the City of Laurinburg Public Works Facility. The Bidder further acknowledges and agrees that the equipment, at the time of delivery, is to strictly conform to the entirety of the specifications attached hereto and incorporated by reference into this bid form as if copied fully herein. The Bidder understands and acknowledges the following: (1) The City reserves the right to reject any and/or all bids; (2) Bids may be rejected for any reason determined by the City to be in the best interest of the City of Laurinburg; (3) Any contract awarded pursuant to this formal bid process will be awarded to the lowest, responsive and responsible bidder, taking into consideration quality, performance, and the time specified in the proposals for the performance of the contract; and (4) The City reserves the right to waive informalities. BIDDER: ___________________________________________________________________________ PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE: _________________________________________ __________________________________________ (NAME) (TITLE) SIGNATURE: ____________________________________ DATE: ____________________________ ADDRESS: _______________________________________ TELEPHONE: _____________________