Medical and Personal Protective Equipment (PPE) Supplies Catalog Discount Bid

Dr. Diana L. Greene, Superintendent of Schools EVERY SCHOOL. EVERY CLASSROOM. EVERY STUDENT. EVERY DAY. Duval County Public Schools www.duvalschools.org Purchasing Services PH: (904) 858-4848 1701 Prudential Drive, Suite 322 FAX: (904)858-4868 Jacksonville, FL 32207 September 02, 2021 Bay Promo LLC Buttonwood Inc BSN Sports LLC Cedar Promo Community Chemical Comoroz Inc EDC3, LLC Engaged Healthcare Solutions LLC Fisher Scientific Company LLC Hujaya Supply KC Medical Supply, LLC LubeMatrix, Inc. Malor & Company Inc Medical Group Care LLC Mersi Distribution LLC Nashville Medical & EMS Products, Inc. ProcureNet America RB Sigma School Health Corporation School Specialty, LLC Stand Up Stations Theatre House The Orb Factory Limited Unipak Corp. U.S. Health Express Corp. Varigard, LLC RE: ITB-011-22/DS Medical and Personal Protective Equipment (PPE) Supplies Catalog Discount Bid Dear Sir/Madam: On Tuesday,

August 10, 2021, the Superintendents designee of Duval County Public Schools approved the award of bid ITB-011-22/DS Medical and Personal Protective Equipment (PPE) Supplies Catalog Discount Bid. This is your official notification of bid award. This award is for the period from Date of Award through December 31, 2023. Purchase orders will be issued for these items as needed during the bid period. If you have any questions regarding this bid, please contact DeBowrah Stevens at (904) 858-4838 or stevensd2@duvalschools.org . Thank you for your interest in Duval County Public Schools. Sincerely, Terrence Wright, Director DCPS Purchasing Services cc Anita Locke; DeBowrah Stevens Master Bid File DUVAL COUNTY PUBLIC SCHOOLS http://www.duvalschools.org/ mailto:stevensd2@duvalschools.org BID NO: ITB-011-22/DS MEDICAL AND PERSONAL PROTECTION EQUIPMENT (PPE) SUPPLIES CATALOG DISCOUNT BID 07/15/2021 AWARD VENDORS Bay Promo LLC Buttonwood Inc BSN Sports LLC Cedar Promo Cleveland Menu Printing, Inc. SAP # 15541 38019 Contact Margina Arguello Cian Hennessy Jackson Morris Peter Sleiman James Ramella Phone # 813-528-3151 415-378-5349 972-406-3488 904-673-6346 216-241-5256 Fax # N/A N/A 800-365-7653 N/A 216-241-5696 EMAIL bids@baypromo.net cian.hennessy@bttnusa.com bsnbid@bsnsports.com orders@cedarpromo.com jimr@clevelandmenu.com Supplies % 30% 0.2 20% 20% * Equipment % 30% 0.2 20% 20% * Chemicals 30% N/A N/A 20% * Balance of line Discount percentage % 30% 20% 20% * Offer is NOT FOB. Orders are subject to 17% freight charge. 20% Min. Order 1 CARTON No minimum order quantities $62.50 No Minimum for DCPS Delivery 4-6 Days 14 Days 5-15 Days 3-4 Days Catalog AlphaProMed Catalog*** PPE/medical supplies print price sheet provided (contact purchasing for copy) BSN Sports Equipment Catalog Cedar Promo Medical and PPE Supply Catalog print price list provided (contact purchasing for copy) PROCUREMENT CARD Yes Yes No No Online Catalog https://alphapromed.com/catalog/ https://bttnusa.com/ https://www.bsnsports.com/catalogs_bs n/2021_BSN_Equipment_Spring/mobile /index.html NONE Effective Dates 07/12/2021 1 year Fall catalog 7/1/2021-12/31/2021 July 2021-July 2023 Exclusions N/A N/A Exceptions list attached None 1 mailto:bids@baypromo.net mailto:cian.hennessy@bttnusa.com mailto:bsnbid@bsnsports.com mailto:orders@cedarpromo.com mailto:jimr@clevelandmenu.com https://alphapromed.com/catalog/ https://bttnusa.com/ https://www.bsnsports.com/catalogs_bsn/2021_BSN_Equipment_Spring/mobile/index.html https://www.bsnsports.com/catalogs_bsn/2021_BSN_Equipment_Spring/mobile/index.html https://www.bsnsports.com/catalogs_bsn/2021_BSN_Equipment_Spring/mobile/index.html BID NO: ITB-011-22/DS MEDICAL AND PERSONAL PROTECTION EQUIPMENT (PPE) SUPPLIES CATALOG DISCOUNT BID 07/15/2021 VENDOR InkJet, Inc. DBA Community Chemical Comoroz Inc EDC3, LLC Engaged Healthcare Solutions LLC Fisher Scientific Company LLC SAP # 36094 4818 Contact Lela Sanders Stanley Adigun E. Shawn Ashley Daren W. Carter Gianluca LaPalombella Phone # 936-890-2067 786-200-0274 904-226-5297 317-495-5992 800-955-1177 Fax # 936-890-3963 786-345-3288 904-240-4457 N/A 800-955-0740 EMAIL inkjet@inkjetinc.com info@comoroz.com info@edc3global.com dcarter@engagedhs.com fse.bids@thermofisher.com Supplies % 50% 20% 30% 37% 20% Equipment % N/A 20% 30% 37% 20% Chemicals 50% 20% 30% 37% 20% Balance of line Discount percentage % 50% 20% N/A 37% 20% Min. Order $250.00 10,000 1 CASE PER ITEM $250 Freight is included None Delivery 7-10 Days 10 Days 14 15 Days 3-5 Days Catalog EveryHand by Community Chemical print price sheet provided (contact purchasing for copy) Health & Safety Supplies print price List provided (contact purchasing for copy) EDC3-DCPS Medical & PPE Supplies Catalog print product catalog provided (contact purchasing for copy) Engaged Healthcare Solutions PPE List print price sheet provided (contact purchasing for copy) Fischer Science Education 2021 General Catalog PROCUREMENT CARD No No Available by 8/15/2021 Not Currently Yes Online Catalog N/A NONE NONE NONE www.fisheredu.com Effective Dates 7/15/2021-12/31/2023 07/15/2021 08/01/2021-08/01/2022 07/15/2021-07/15/2022 01/1/2021 through 12/31/2021 Exclusions None Thermometer and Gallon Hand Sanitizers have different MOQS None The PPE Market volatility Catalog Discounts are subject to a GP Floor of 15.0%. Starting January 1st 2021, discount will be off the current published list prices. Discounts exclude products ending in ND, non-catalog items, denoted with an NC prefix, and customized items. 2 mailto:inkjet@inkjetinc.com mailto:info@comoroz.com mailto:info@edc3global.com mailto:dcarter@engagedhs.com mailto:fse.bids@thermofisher.com http://www.fisheredu.com/ BID NO: ITB-011-22/DS MEDICAL AND PERSONAL PROTECTION EQUIPMENT (PPE) SUPPLIES CATALOG DISCOUNT BID 07/15/2021 VENDOR Hujaya Supply KC Medical Supply, LLC LubeMatrix, Inc. Malor & Company Inc Mark One Manufacturing, LTD. SAP # 38546 Contact Jefri Woe Charlene Mullis Bruce Moncrieff Malor & Company Inc David Wheeler Phone # 813-666-7119 904-436-8181 414-339-2980 212-498-9732 619-218-7448 Fax # N/A N/A N/A N/A N/A EMAIL jwoe@hujayasupply.com charlene@kcmedicalsupply.com bruce@lubematrix.com garly.b@malorcompany.com david.wheeler@markonemfg.com Supplies % 20% 35% 25% 29% ** Equipment % 20% N/A 25% 28% ** Chemicals 20% N/A 25% 27% ** Balance of line Discount percentage % N/A 35% 25% N/A Min. Order $200.00 N/A See attachment $100.00 Delivery 7-14 Days 3 Days 30 Days 30 Days Catalog 2021 Draeger List Price Safety digital pdf price catalog provided (contact purchasing for copy) KC Medical Supply (Summer/Fall 2021 Catalog) print product catalog provided (contact purchasing for copy) LubeMatrix PPE Catalog print product catalog provided (contact purchasing for copy) Gloves, Kitchy, Cardinal Health, Upost, Computers, Chromebooks, Laptops, Wipes, 70% Alcohols Procurement Card Yes No No No Online Catalog www.wssupplystore.com NONE NONE www.ecommercedepots.com Effective Dates 2021 Good through 12/31/2021 07/01/2021 N/A Exclusions N/A None None None 3 mailto:jwoe@hujayasupply.com mailto:charlene@kcmedicalsupply.com mailto:bruce@lubematrix.com mailto:garly.b@malorcompany.com mailto:david.wheeler@markonemfg.com http://www.wssupplystore.com/ http://www.ecommercedepots.com/ BID NO: ITB-011-22/DS MEDICAL AND PERSONAL PROTECTION EQUIPMENT (PPE) SUPPLIES CATALOG DISCOUNT BID 07/15/2021 VENDOR Medical Group Care LLC Mersi Distribution LLC Nashville Medical & EMS Products, Inc. ProcureNet America RB Sigma SAP # Contact Anita Lovse Faris Mersi Nari Sadarangani Vicson Sin Emily Brooke Bloyd Phone # 917-428-8309 800-654-0186 615-668-1147 415-319-0246 440-290-0577 Fax # 239-325-9358 N/A 615-384-0574 N/A N/A EMAIL sales@medicalgroupcare.com Faris@mersidistribution.com nashvilleems@gmail.com usteam@procure-net.com Emily.Brooke@rbsigma.com Supplies % 20% 20% 40% 20% 33% Equipment % 20% 20% 40% N/A 33% Chemicals N/A 20% N/A N/A 33% Balance of line Discount percentage % 20% N/A 40% N/A 33% Min. Order N/A Refer to price list $250.00 N/A See Pricing List for MOQ Delivery 20 Days 3-7 Days 7 Days 14 Days 7 Days Catalog PPE Product Catalog, Nitrile Gloves print product catalog provided (contact purchasing for copy) Mersi Distribution PPE Price List, 2021 PPE Flipbook print price sheet provided (contact purchasing for copy) Medical Personal Protection digital pdf price sheet provided (contact purchasing for copy) ProcureNet Medical Supply Items Price List print price sheet provided (contact purchasing for copy) Duval County Public Schools Catalog & Website Discoumt Pricing print price sheet provided (contact purchasing for copy) Procurement Card Yes No No No Yes Online Catalog http://www.medicalgroupcare.com NONE NONE N/A https://www.rbmedicalsupply.com Effective Dates 06/23/2021 July 2021-December 2021 01/01/2021 N/A July 15, 2021-December 31, 2023 Exclusions None N/A None N/A None 4 mailto:sales@medicalgroupcare.com mailto:Faris@mersidistribution.com mailto:nashvilleems@gmail.com mailto:usteam@procure-net.com mailto:Emily.Brooke@rbsigma.com http://www.medicalgroupcare.com/ https://www.rbmedicalsupply.com/ BID NO: ITB-011-22/DS MEDICAL AND PERSONAL PROTECTION EQUIPMENT (PPE) SUPPLIES CATALOG DISCOUNT BID 07/15/2021 VENDOR School Health Corporation School Nurse Supply, Inc. School Specialty, LLC (MUST REFERENCE #Q-99591) CitadelPPE dba Stand Up Stations Fourth Wall LLC dba Theatre House SAP # 19094 38289 37745 Contact Customer Care Jeff Giesel Stephen Wood Colby Bowler Matt Mauser Phone # 866-323-5465 800-485-2737 404-615-6795 901-827-6313 859-431-2414 Fax # 800-235-1305 800-485-2738 800-675-1775 N/A 859-431-1837 EMAIL customercare@schoolhealth.com jgiesel@schoolnursesupply.com bidwestnotices@schoolspecialty.com colby@standupstations.com info@theatrehouse.com Supplies % 21% *** 34% N/A 20% Equipment % 21% *** ** 22-50% N/A Chemicals N/A *** 34% 38-51% N/A Balance of line Discount percentage % N/A N/A 35% N/A Min. Order $125.00 No Minimum Freight Terms: Parcel Item Orders ship free of charge (9 and 5 prefix items) ; Truck/Frieght Items ship free of chrage (6 prefix items) 1 pallet minimum, Quantities vary by product None Delivery 4-6 Days 3-5 Business Days for Instock 7 Days 30 Days Catalog 2021 Health Services Multiple-please visit www.schoolspecialty.com for current catalogs Stand Up Stations Product & Pricing Guide price sheet provided (contact purchasing for copy) www.theatrehouse.com PROCUREMENT CARD Yes Yes Yes Yes Online Catalog https://www.schoolhealth.com/virtual- catalogs www.schoolspecialty.com standupstations.com/schools www.theatrehouse.com Effective Dates 07/01/2021-02/28/2022 July 15, 2021 through December 31, 2023 07/01/2021 2021-2022 Exclusions Following items in 2020 School Nurse, Sports Helth, EnableMart and all other catalogs excluded: Medical Recordkeeping Software and other software products; Injury tracking software; Prescription (Rx) products; Customized Kits; Products denoted by Exclusive icon; Gatorade products & Gatorade Performance Series products; EnableMart Software; Braille Paper; Current "Special Promotion" items already offered at a discounted price. School Health runs sales throughout the year. Our catalogs contain numerous promotions denoted by Special Offer icon. Also, look for seasonal savings offered in our spring and Back-to-School flyers. The following capital equipment products: Furniture items and Appliances listed; Vision and Hearing screening equipment; Automated External Defibrillators (AED's); Braille Embossers All Catalogs may contain a limited number of items that are listed as "Net Price" and not eligible for any discounts. These items are indicated by an "N" or "LN" prefix in the item number. Also excluded is any catalog or item(s) that bears notation "no other discounts apply" or customized products. N/A All but PPE items* 5 mailto:customercare@schoolhealth.com mailto:jgiesel@schoolnursesupply.com mailto:bidwestnotices@schoolspecialty.com mailto:colby@standupstations.com mailto:info@theatrehouse.com http://www.theatrehouse.com/ http://www.schoolspecialty.com/ http://www.theatrehouse.com/ BID NO: ITB-011-22/DS MEDICAL AND PERSONAL PROTECTION EQUIPMENT (PPE) SUPPLIES CATALOG DISCOUNT BID 07/15/2021 VENDOR The Orb Factory Limited Unipak Corp. U.S. Health Express Corp. Varigard, LLC Acuity Specialty Products, INC d/b/a Zep Sales and Service SAP # 36717 Contact Jesse Laibovitz Brian Marcus Jianping Liu Ben Kilborn Maureena Fabien-Watson Phone # 239-691-2446 888-808-5120 312-905-4501 251-234-3508 404-603-7677 Fax # N/A 718-677-9371 626-628-0316 N/A 404-367-4072 EMAIL jesse.cyberclean@orbfactory.com customercare@unipakcorp.net jianping.liu@jointown-intl.com ben@varigard.com zepbids@zep.com Supplies % 27-46% 20% 20% 20% **** Equipment % N/A N/A N/A 20% **** Chemicals N/A N/A N/A 20% **** Balance of line Discount percentage % 27-46% 20% N/A 20% Min. Order 1 full case pack per sku $0.00 None 1 case if v-cards, 2oz, 8oz, or 16oz hand sanitizer Delivery 10 Days 7-8 Days 14 Days Catalog The Orb Factory Cyber Clean Power Gel Price List print price sheet provided (contact purchasing for copy) 2021 Med/PPE print price list provided (contact purchasing for copy) Product Catalog 2021-PPE and Medical Supplies print product catalog provided (contact purchasing for copy) Varigard Product Information Sheet Astreea (Sanitizer Dispensers) print product price sheet provided (contact purchasing for copy) PROCUREMENT CARD No No No Yes Online Catalog N/A NONE https://www.jointown-intl.com/ www.varigard.com/duval Effective Dates 07/01/2021 Firm through January 2024 01/01/2021 7/14/2021-12/31/2023 Exclusions N/A N/A N/A N/A * The following vendors were rejected as they did not submit a signed Bidder Acknowledgment form when submitting their bid package: Cleveland Menu Printing, Inc. than one bid proposal: Prepared by: DeBowrah Stevens Mark One Manufacturing, LTD. Verified by: Cherdrica Forest Revised 09/02/2021 accordance with Special Condition # 7: School Nurse Supply, Inc. Zep Sales and Service ***The following vendors were rejected as they did not offer the required 20% discount in **** The following vendors were rejected as they did not provide a DCPS price list and price lists taken directly from cooperative purchasing contract are not accepted per Addendum No. 1: **The following vendors were rejected, per Special Condition # 24, for submitting more than one bid proposal 6 mailto:jesse.cyberclean@orbfactory.com mailto:customercare@unipakcorp.net mailto:jianping.liu@jointown-intl.com mailto:ben@varigard.com mailto:zepbids@zep.com https://www.jointown-intl.com/ http://www.varigard.com/duval Addendum No. 1 ITB-007-22/DS ADDENDUM NO. 1 Information Only www.duvalschools.org/purchasing Issue Date: July 08, 2021 Phone: 904-858-4838 Buyer: DeBowrah Stevens Bid Number: ITB-0011-22/DS Bid Title: Medical and Personal Protection Equipment (PPE) Supplies Catalog Discount Bid Term of Bid: Date of Award through December 31, 2023. Opening: Thursday, July 15, 2021, 2:00 pm. Bids received prior to this date and time will be opened in the Conference Room, and may not be withdrawn for 120 days after opening. All bids received after the specified date and time will be returned unopened. Purpose: 1. To answer questions received before the deadline as outlined in Special Condition #6. 1. Question: Would a bid referencing that the State of Florida contract pricing discounts would be used and a specific discount percentage for anything not available on the State Contract be acceptable? Answer: A bid referencing the state bid would not be acceptable. You would need to respond to our bid independently of the state bid. Discounts provided should include the type of supplies specific to this bid. All bids received should establish their fixed discounts independently of any other DUVAL COUNTY PUBLIC SCHOOLS http://www.duvalschools.org/purchasing Addendum No. 1 ITB-007-22/DS contracts the company may be awarded on, and should be listed specifically referencing this Duval County Public Schools bid. 2. Question: May we request the previous bid tabulation and contract pricing of Medical and Personal Protection Equipment (PPE) Supplies Catalog Discount with reference no. ITB-11-0-2022/DS. Answer: There was not a previous discount bid for a Medical and PPE catalog. 3. Question: I have attached the catalog with prices, and I have also stated on your form that percentage discount is to be applied to the prices on the catalog. Do I need to put what the discounted price would be on the catalog as well? Answer: No, you would not need to put the discounted price on the catalog as well. The percentage listed on the bid proposal form will suffice. 4. Question: Do you have an estimated Quantity of items to be ordered? Answer: No. This is a catalog bid, and the amount of items purchased from an awarded vendor could vary. 5. Question: Do you have any license requirements? Answer: No. 6. Question: Do you have any insurance requirements? Answer: No. 7. Question: Do you require references? Answer: No. 8. Question: Do you require a business tax receipt? Answer: Yes. You must be licensed to do business in the State of Florida, or have a business tax receipt authorizing you to do business. 9. Question: Do you need vendor to provide any registration? Addendum No. 1 ITB-007-22/DS Answer: Vendor registration is not required to submit a bid. However, if a vendor is awarded on this catalog bid, in order for Purchase Orders to be issued to them, they would need to submit a Vendor Application and W-9 to be processed into the Duval County Public Schools vendor system. 10. Question: Do you require bonding? Answer: No. 11. Question: Besides pricing, do you have any other evaluation criteria? Answer: No, only percentage discount off catalog discount. 12. Question: Do you have a current vendor? If so, what is the current pricing? Answer: No. 13. Question: I was wondering if you could provide us with a list of items and the quantity that you are requesting/needing for this bid. Answer: There is not a set list of items available for bid. This is a catalog discount bid for Medical supplies and PPE supplies. 14. Question: Under the Special Conditions section of the bid, item #14 refers to DELIVERY: FOB Destination. Will the FOB Destination be an address in the Jacksonville, Florida area? Can you provide those addresses now? Answer: All delivery addresses will be in Jacksonville, Florida. The exact address would depend on the Purchase Order and whether it is going to a school, department, or to our general warehouse. 15. Question: Can product minimums be established per order / per location? Answer: As this is a catalog discount bid, order amounts would differ case by case. 16. Question: Can catalogs/price lists be electronically mailed to the recipients (approximately 160)? Addendum No. 1 ITB-007-22/DS Answer: Yes. If there is a website link as well, please include this on the Bid Proposal Form. 17. Question: Will this bid be awarded to the lowest net price or to the largest percent discount offered, assuming that product offerings are equal? Answer: Per Special Condition #2, Award An award will be made to each responsive responsible bidder who provides at least a 20% discount on their catalog. The discount must remain fixed for the duration of the award period. 18. Question: Given the volatility of the PPE market during the pandemic, will comparable product substitutions (brands) be allowed if a shortage occurs in the industry? Answer: If products change in the catalog over the award period, alternates are allowed. The percentage discount must remain the same as at least the percentage amount originally bid. 19. Question: Will shipping be calculated and charged separately from list prices? Answer: N/A. Delivery is F.O.B. Destination. 20. Question: Does the discount also apply to shipping charges? Answer: N/A. Delivery is F.O.B. Destination. 21. Question: Is there any preference for companies based in Duval County? Answer: No. As this is a catalog bid and not unit price based, there is no local preference given. 22. Question: What is the anticipated/required time (days or weeks) from date/time of order to date/time delivered to an individual customers location? Answer: There will be various delivery times, days and times. Please also see Special Condition # 14, Delivery. 23. Question: What is the estimated percentage of orders placed via Purchase Order versus Purchase Card? Addendum No. 1 ITB-007-22/DS Answer: That cannot be calculated. 24. Question: Would the purchasing department consider a Volume based allowance paid quarterly or a rebate arrangement instead of a discount off of the list price if the savings were more significant? Answer: No. This is a Discount Catalog bid only. 25. Question: Will any scoring preference be given to a business certified by DCPS as a Disadvantaged, Minority or Micro business. Answer: No. Award is based on the discount percentage provided. 26. Question: Will any scoring preference be given to products made in the USA? Answer: No. 27. Question: If orders are placed in case / box quantities for your school locations will delivery be allowed at the front/main office during school hours? Answer: Delivery allowances would vary on a school-by-school basis. Delivery details and conditions would be discussed and determined with the end user and the vendor when a quote/order is discussed. 28. Question: Is there an anticipated maximum order quantity for locations without roll-up doors or loading docks? Answer: No. 29. Question: Is there a Medical and PPE product list that Duval school district is actively procuring? Answer: No. 30. Question: Does Duval school district have an estimated annual quantity that will be procured each year? Answer: No. 31. Question: Local Government Prompt Payment Act is N20-N25. Can you confirm this is accurate? Addendum No. 1 ITB-007-22/DS Answer: See Special Condition #20. 32. Question: Will products be shipped to one central location or to each individual school? Answer: Various locations. 33. Question: Can you elaborate on what state any exclusions and balance of line discount percentage found on 16 means in this context? Answer: State any exclusions on the Bid Proposal Form will be where you state any products in your catalog submitted that this percentage discount will not be applicable for. If there is a line of products you are excluding, or sale items not included, etc., you would enter that here. Balance of line discount percentage refers to the general percentage you are providing for the catalog for items not in the Supplies, Equipment, or Chemicals categories, which have their own line for a percentage discount. 34. Question: We are interested to submit the bid. However, our product catalog is 189 pages. Do you need this hard copy in the bid submission? Please advise. Answer: It does not have to be a hard copy of the catalog, no. If you have a digital copy, providing the link to the catalog on the website on the bid proposal form will suffice. You can also submit a pdf copy on a flash drive to submit with the bid. INVITATION TO BID www.duvalschools.org/purchasing June 22, 2021 Buyer: Debowrah Stevens Phone: 904-858-4838 Bid Number: ITB-011-22/DS Bid Title: Medical and Personal Protection Equipment (PPE) Supplies Catalog Discount Bid Term of Bid: From Date of Award through December 31, 2023. Opening: Thursday, July 15th, 2021, at 2:00 p.m. Bids received prior to this date and time will be opened in the Conference Room and may not be withdrawn for 120 days after opening. All bids received after the specified date and time will be returned unopened. Submit Bid To: DCPS Purchasing Services / 1701 Prudential Drive, Suite 322 / Jacksonville FL 32207 Special Requirements: See SC#7 BIDDER ACKNOWLEDGEMENT This form must be completed, returned, and include an original manual signature for bid to be considered. By signing below, I attest that I have acquainted myself with the general conditions, special conditions and specifications of this bid, and agree to comply with them all. I certify that I am authorized to obligate on behalf of the bidder and that the address shown on this form is the companys principal place of business. Bid documents shall be submitted in a sealed envelope clearly marked with this bid number, opening date and time and one (1) flash drive copy of the bid. Legal Name of Firm: Mailing Address: City, State, Zip Code: Telephone: Toll Free: Fax: Email Address: Internet URL: Federal ID # or SS #: Duns #: If you are a certified minority, state certifying agency: Payments will be made in accordance with Florida Statute 218. Form of Payment accepted: Credit Card _____ or ACH _____ (see Special Condition #19) Initial Initial Delivery can be made within calendar days after receipt of order. Addenda through received. (if applicable) Original Manual Signature of Authorized Representative: Printed/Typed Name of Authorized Representative: Title: Date: eile re http://www.duvalschools.org/dcps http://www.duvalschools.org/purchasing GENERAL CONDITIONS 1. RESERVATIONS: Duval County Public Schools reserves the right to reject any or all bids or any part thereof and/or waive informalities if such action is deemed in the best interest of Duval County Public Schools. Duval County Public Schools reserves the right to cancel any contract, if in its opinion, there be a failure at any time to perform adequately the stipulations of this invitation to bid, and general conditions and specifications which are attached and made part of this bid, or in any case of any attempt to willfully impose upon Duval County Public Schools materials or products or workmanship which is, in the opinion of Duval County Public Schools, of an unacceptable quality. Any action taken in pursuance of this latter stipulation shall not affect or impair any rights or claim of Duval County Public Schools to damages for the breach of any covenants of the contract by the contractor. Duval County Public Schools also reserves the right to reject the bid of any bidder who has previously failed to perform adequately after having once been awarded a prior bid for furnishing materials similar in nature to those materials mentioned in this bid. Should the contractor fail to comply with the conditions of this contract or fail to complete the required work or furnish the required materials within the time stipulated in the contract, Duval County Public Schools reserves the right to purchase in the open market, or to complete the required work, at the expense of the contractor or by recourse to provisions of the faithful performance bond if such bond is required under the conditions of this bid. Should the contractor fail to furnish any item or items, or to complete the required work included in this contract, Duval County Public Schools reserves the right to withdraw such items or required work from the operation of this contract without incurring further liabilities on the part of Duval County Public Schools thereby. SHOULD ANY BIDDER HAVE ANY QUESTIONS AS TO THE INTENT OF MEANING OF ANY PART OF THIS BID HE/SHE SHOULD CONTACT THE BUYER IN TIME TO RECEIVE A WRITTEN REPLY BEFORE SUBMITTING HIS/HER BID. All items furnished must be completely new, and free from defects unless specified otherwise. No others will be accepted under the terms and intent of this bid. 2. QUOTATIONS: No bidder will be allowed to offer more than one price on each item even though he/she may feel that he/she has two or more types or styles that will meet specifications. Bidders must determine for themselves which to offer. IF SAID BIDDER SHOULD SUBMIT MORE THAN ONE PRICE ON ANY ITEM, ALL PRICES FOR THAT ITEM WILL BE REJECTED AT THE DISCRETION OF THE DIRECTOR OF PURCHASING. 3. TAXES: Duval County Public Schools is exempt from the following taxes: (a) State of Florida Sales Tax by Certificate No. 85-8013988912C-0. 4. CARTAGE: No charge will be allowed for cartage or packages unless by special agreement. 5. OR ACCEPTABLE SUBSTITUTION: Even though a particular manufacturers name or brand is specified, bids will be considered on other brands or on the product of other manufacturers. On all such bids the bidder shall indicate clearly the product (brand and model number) on which he/she is bidding and shall supply a sample or sufficient data in detail to enable an informed comparison to be made with the particular brand or manufacturer specified. All samples shall be submitted in accordance with procedures outlined in paragraph on SAMPLES. Catalog cuts and technical descriptive data shall be attached to the original copy of the bid where applicable. Failure to submit the above information may be sufficient grounds for rejection of bid. 6. DEVIATIONS FROM SPECIFICATIONS: In addition to the requirements of paragraph 5, all deviations from the specifications must be noted in detail by the bidder, in writing, at the time of submittal of the formal bid. The absence of a written list of specification deviations at the time of submittal of the bid will hold the bidder strictly accountable to Duval County Public Schools to the specifications as written. Any deviation from the specifications as written not previously submitted, as required by the above, will be grounds for rejection of the material and or equipment when delivered. 7. DATA REQUIRED TO BE SUBMITTED WITH REFERENCE TO BID: a. Whenever the specifications indicate a product of a particular manufacture, model, or brand in the absence of any statement to the contrary by the bidder, the bid will be interpreted as being for the exact brand, model, or manufacture specified, together with all accessories, qualities, tolerances, composition, etc., enumerated in the detailed specifications. b. If no particular brand, model or make is specified, and if no data is required to be submitted with the bid, the successful contractor, after award and before manufacture or shipment, may be required to submit working drawings or detailed descriptive data sufficient to enable Duval County Public Schools to judge if each requirement of the specifications is being met. 8. SAMPLES: The samples submitted by bidders on items which they have received an award may be retained by Duval County Public Schools until the delivery of contracted items is completed and accepted. Bidders whose samples are retained may remove them after delivery is accepted. Sample on which bidders are unsuccessful must be removed as soon as possible after award has been made on the item or items for which the samples have been submitted. Duval County Public Schools will not be responsible for such samples if not removed by the bidder within 30 days after the award has been made. Duval County Public Schools reserves the right to consume any or all samples for testing purposes. Bidders shall make all arrangements for delivery of samples to place designated as well as the removal of samples. Cost of delivery and removal of samples shall be borne by the bidder. All sample packages shall be marked Sample for Purchasing Services and each sample shall bear the name of the bidder, item number, bid number and shall be carefully tagged or marked in a substantial manner. Failure to the bidder to clearly identify samples as indicated may be considered sufficient reason for rejection of bid. 9. PERFORMANCE BOND: The successful bidder on this bid must furnish a performance bond if indicated on the bid cover, made out to Duval County Public Schools, prepared on an approved form, as security for the faithful performance of his/her contract within ten days of his/her notification that his/her bid has been accepted. The surety thereon must be such surety company or companies as are authorized and licensed to transact business in the State of Florida. Attorneys in fact who sign bid bonds must file with each bond a certified copy of their power of attorney to sign said bonds. The successful bidder or bidders upon failure or refusal to furnish within ten days after his/her notification the required performance bond, shall pay to Duval County Public Schools as liquidated damages for each failure or refusal an amount in cash equal to the security deposited with his/her bid. 10. GUARANTEE: The contractor shall unconditionally guarantee the materials and workmanship on all equipment furnished by him/her for a period of one year from date of acceptance of the items delivered and installed, unless otherwise specified herein. If, within the guarantee period, any defects or signs of deterioration are noted, which, in the opinion of Duval County Public Schools are due to faulty design and installation, workmanship, or materials, upon ratification, the contractor, at his/her expense, shall repair or adjust the equipment or parts to correct the condition, or he/she shall replace the part or entire unit to the complete satisfaction of Duval County Public Schools. These repairs, replacements or adjustments shall be made only at such times as will be designated by Duval County Public Schools as least detrimental to the operation of Duval County Public Schools business. 11. DISCOUNTS: all discounts to be included in bid price. 12. COLLUSION: the bidder, by affixing his/her signature to this proposal, agrees to the following: bidder certifies that this bid is made without any previous understanding, agreement or connection with any person, firm, or corporation making a bid for the same items; and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action. 13. ERRORS IN BIDS: Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements and specifications before submitting bids; failure to do so will be at the bidders own risk and he/she cannot secure relief on the plea of error. Neither law nor regulations make allowance for errors either of omission or commission on the part of bidders. In case of error in extension of prices in the bid, the unit price shall govern. 14. All bid responses are to be submitted in typewritten form or submitted in ink. Responses received in pencil will not be accepted. 15. LOCAL PREFERENCE: When the lowest bid for printing services or for personal property is submitted by a firm whose principal place of business is outside of the State of Florida, a minimum five percent (5%) preference shall be given to bids submitted by firms whose principal place of business is within the State of Florida. If the state or political subdivision within which the out-of-state firm has its principal place of business maintains a local preference, the preference given to bidders from the State of Florida shall be of an equal percentage. Bid No. ITB-011-22/DS CONFLICT OF INTEREST CERTIFICATE Bidder must execute either Section I or Section II hereunder relative to Florida Statute 112.313(12). Failure to execute either section may result in rejection of this bid proposal. SECTION I I hereby certify that no official or employee of Duval County Public Schools requiring the goods or services described in these specifications has a material financial interest in this company. ________________________________ ________________________________ Signature Company Name ________________________________ ________________________________ Name of Official (Type or print) Business Address ________________________________ City, State, Zip Code SECTION II I hereby certify that the following named Duval County Public Schools official(s) and employee(s) having material financial interest(s) (in excess of 5%) in this company have filed Conflict of Interest Statements with the Supervisor of Elections, 105 East Monroe Street, Jacksonville, Duval County, Florida, prior to bid opening. Name Title or Position Date of Filing ___________________________ ______________________ ___________________ ___________________________ ______________________ ___________________ _________________________________ ________________________________ Signature Company Name _________________________________ ________________________________ Print Name of Certifying Official Business Address ________________________________ City, State, Zip Code SUBMISSION OF BIDS Bids must be submitted prior to the time set for opening. Bids are to be delivered to Duval County Public Schools, Purchasing Services, 1701 Prudential Drive, Suite 322, Jacksonville, Florida 32207. Bidders are fully responsible for delivery of bids. Reliance upon mail or public carrier is at the bidders risk. For bids delivered in person, it is the responsibility of the deliverer to obtain a delivery receipt from the Purchasing Services staff person who has received the bid. Late bids are not considered and will be returned unopened. Official time for the purpose of bid opening, will be calibrated using http://www.timeanddate.com/worldclock/results.html?query=jacksonville. ********* NOTE ********* Bid documents shall be submitted in a sealed envelope clearly marked with the bid number as found on the Bidder Acknowledgement page, opening date and time. Failure to do so will result in your bid being returned unopened. Faxed or e-mailed bids will not be accepted. BID OPENING PROCEDURES Bids will be opened publicly in the Conference Room at 2:00 p.m. Prices will be read upon the request of bidder(s) in attendance. Pricing read during bid opening, is for informational purposes only. Prices will be verified during the bid evaluation process. Arrangements may be made to review bid documents at a later date. AWARD RECOMMENDATION AND BID TABULATION For Award Recommendation, refer to Special Condition titled Posting of Bid Recommendation. Bid Tabulation will be posted on the web after contract award has been made. www.duvalschools.org/purchasing or www.demandstar.com Bid results or award recommendations will not be given by telephone. POSTING OF BID TABULATIONS Bid tabulations will be posted at Duval County Public Schools, Purchasing Services Department, 1701 Prudential Drive, Suite 322, Jacksonville, FL 32207. Awarded vendors will receive an official Notification of Award letter after the Board has taken action. http://www.timeanddate.com/worldclock/results.html?query=jacksonville http://www.duvalschools.org/purchasing http://www.demandstar.com/ DRUG FREE WORKPLACE CERTIFICATION I hereby swear or affirm that this company has established a drug-free workplace program by completing the following requirements: 1) Published a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Informed employees about the dangers of drug abuse in the workplace, the businesss policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations. 3) Given each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notified the employees that, as a condition of working on he commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5) Imposed a sanction on or required the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employees community, by any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. I understand that false certification of a drug-free workplace is a violation of Florida Statutes 287.087. _________________________________________ VENDORS SIGNATURE/DATE _________________________________________ COMPANY NAME CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transactions with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Nonprocurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. CERTIFICATION (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. ITB-011-22/DS Organization Name PR/Award or Project Name Name Title Signature Date AUTHORITY TO RESOLVE PROTESTED SOLICITATIONS AND AWARDS 1) Any actual or prospective bidder, proposer or contractor who is aggrieved in connection with the solicitation or award of a contract may file a protest and shall deliver its written notice of protest to the Assistant Superintendent of Operations or designee (hereinafter Hearing Officer) immediately, but no later than two (2) working days after bid opening or after recommendation of award, if not to the apparent low bidder, or as set forth in paragraph 9 infra, which will initiate the 48-hour notice requirement. The written protest with documentation shall be delivered to the Hearing Officer no later than 2 p.m. on the 4th calendar day immediately following the bid opening or receipt of notice of intent to award recommendation as is appropriate. If that day is a School Board non-workday, the protest shall be delivered no later than 9 a.m. the next Duval County School Board (DCSB) workday. Protests shall be presented with specificity, and every issue shall be fully documented. 2) The legal basis for any relief sought must be clearly identified and explained in the written notice of protest. 3) The Hearing Officer shall call a meeting and hear all protests and receive all evidence within a reasonable time. This does not preclude the Hearing Officer from calling a special meeting or granting a continuance under extraordinary circumstances. 4) All bidders or offerors shall receive notice of any protest hearing and a copy of the protest document. Attachments shall be available upon request. 5) The Florida Rules of Civil Procedure may be relaxed at the sole discretion of the Hearing Officer presiding at any protest hearing. 6) The Hearing Officer shall issue his/her decision within five (5) working days of the completion of the protest hearing. 7) The Hearing Officers decision shall result in a final order which may include findings and conclusions. The decision of the Hearing Officer shall be final. 8) The DCSB does not encourage the use of faxes to accomplish delivery of the notice of protest and the protest itself. Any bidder or offeror utilizing delivery by fax shall assume the risk associated with incomplete delivery or nonreceipt. 9) Any protest specification objection shall be generally treated as set forth in paragraph 1 supra. The operative date for the notice requirement shall be the date the specifications were obtained by the prospective bidder or offeror but no later than 10 days prior to the date of bid opening or proposal due date. BID NO. ITB-011-22/DS MEDICAL AND PERSONAL PROTECTION EQUIPMENT(PPE) SUPPLIES CATALOG DISCOUNT BID Opening Date: July 15th, 2021 NO-BID FORM If your firm cannot submit a bid at this time, please provide the information requested in the space provided below and return it to (or fax it to 904-858-4868): Duval County Public Schools Purchasing Services 1701 Prudential Drive, Suite 322 Jacksonville, Florida 32207 We are unable to submit a bid at this time due to the following reason(s): Name of Firm: Signature and Title: Street Address or P.O. Box: City, State, Zip Code: RETURN THIS FORM ONLY. DO NOT RETURN BID PACKAGE. Bid No. ITB-011-22/DS SC 1 OF 7 SPECIAL CONDITIONS 1. PURPOSE: Purpose of this bid is to establish firm discount percentage on published catalogs, website or descriptive price list, and sources of supply for furnishing and delivering various Medical and Personal Protective Equipment (PPE) supplies and equipment to be purchased by Duval County Public Schools (DCPS) for the period from date of award through December 31, 2023. 2. AWARD: The Purchasing Department cannot control the use of, or the distribution of, catalogs to our customers. With this in mind this bid is not intended to limit the type or number of catalogs from which customers may order supplies and equipment, but to establish favorable discount and freight terms. All vendors who submit a catalog (or price list), and otherwise comply with specifications will be in the favorable position to compete for DCPS business. Catalog pricing must be in effect for the entire term of this bid. An award will be made to each responsive responsible bidder who responds to this invitation and who also publishes and distributes a catalog and provides at least a 20% discount. The discount amount must remain firm throughout the contract period. Awarded vendors will be placed on the list of awarded vendors that is published and promulgated to all schools and departments. DCPS will solicit quotes from 3 of the awarded vendors of this solicitation for any requisitions valued at $5000 or more. 3. QUOTES: The vendor must include the following information on all quote responses, list price, discount percentage and until price. Quotes received without the requested information may be rejected. 4. CONFLICT OF INTEREST: The award hereunder is subject to provision of State Statutes. All bidders must disclose with their bid the name of any officer, director, or agent who is also an employee or official of the School District of Duval County. Further, all bidders must disclose the name of any District employee or relative who owns, directly or indirectly, interest of ten percent (10%) or more in the bidders firm or any of its branches. 5. POSTING OF BID RECOMMENDATION: Recommendation for Award will be posted in Purchasing Services on or about July 23rd, 2021 and will remain posted for 72 consecutive hours. For exact date and time, please contact the buyer named below. 6. QUESTIONS: Any questions and/or request for additional information should be directed to Debowrah Stevens, in Purchasing Services, via email at stevensd2@duvalschools.org placing this bid number (ITB-011-22/DS) in the subject header. Deadline for questions shall be 12:00 p.m. EST on July 8th, 2021. Questions received after this date will not be answered. Interpretations or clarifications in response to such questions will be issued in the form of written addenda to all parties recorded by Purchasing Services as having received the Bid Documents. No verbal or written information obtained other than by information in this document or by written addendum to this bid will be binding on the District. 7. PRICES: Each vendor shall submit a fixed percentage discount to be deducted from its effective catalog and/or descriptive price list. Discounts less than 20% will not be considered for award. All prices shall be F.O.B. Destination unless otherwise noted. (Even though catalog prices may change throughout the year, the percentage discount must remain firm for the entire contract period.) Allowable purchases also include Special Offers by any vendor, if offered at less than discounted catalog prices. Bid No. ITB-011-22/DS SC 2 OF 7 8. CATALOGS: Name and effective dates of catalog and/or descriptive price list must be stated on the Bid Proposal Form and a copy of each must be submitted with the bid in order to be considered for award. NOTE: Discounts will be taken off the most current catalog, price or list submitted. The vendor is responsible for submitting each successive catalog or price list to Purchasing Services throughout the term of this contract at least 20 days prior to the effective date. During the term of the contract, vendors must promptly provide catalogs/price lists directly to any DCPS school or department who so requests. A list of schools requiring catalogs immediately will be provided with the Notification of Award. (This will require approximately 160 catalogs mailed to separate locations.) CATALOGS UPDATED ANNUALLY: Each year as new catalogs are published the successful bidder(s) shall furnish new catalogs to all schools and departments in the District. Prior to the release of new catalogs awarded bidders must contact the Purchasing Department to obtain a current list of locations, contacts, and to establish new catalog effective date. Catalog dispersal is a responsibility of the awarded bidder, not the School District. NEW ITEMS AND/OR OPTIONS: New items and/or options may be included in this bid if they are standard items and/or options for this commodity. Items inadvertently left off the price sheet may be viewed as an option not available or known to exist at the time this bid was sent out but are now available as an additional option. Awarded bidders wishing to provide additional options, may attach to their price sheet their list of options which are currently available. As market changes occur the awarded Bidders may contact the Buyer about adding additional options to their award. 9. EX PARTE COMMUNICATION: Ex parte communication regarding this solicitation, whether verbal or written, by any potential respondent or representative of any potential respondent to this ITB with District personnel involved with or related to this ITB, other than as expressly designated in this document, is strictly prohibited. Violation of this restriction may result in the rejection/disqualification of the respondents bid. Ex parte communication regarding this solicitation, whether verbal or written, by any potential respondent or representative of any potential respondent to this ITB with Board members is also prohibited and will result in the disqualification of the bidder. Notwithstanding the foregoing, communications are permissible by this Section when such communications with a prospective respondent are necessary for, and solely related to, the ordinal course of business concerning the DISTRICTS existing contract(s) for the materials or services addressed in this ITB. 10. LINE-ITEM BIDS AND CORRECTIONS: All prices submitted on the Bid Proposal Form shall be indelible. The use of correction fluid or erasures to correct line-item bid prices and/or quantities are not acceptable. Corrections must be by lineout of the incorrect figures, writing in of correct figures, and initialing of the corrections by the originator. Correction fluid or erasure corrected bids will be considered non-responsive for the corrected item(s) only. 11. WARRANTY: The warranty for equipment, after delivery and acceptance by the school or department, shall be for one year or manufacturers warranty, whichever is greater. The successful vendor will be responsible for repairing each unit during the warranty period, at no cost to DCPS. Vendor agrees to repair and return equipment within five (5) days from receipt of request or provide a temporary replacement. 12. UL/CSA/ETL APPROVAL: All electrical equipment shall bear the approval symbol or name of Underwriters Laboratories Inc., the Canadian Standards Association or ETL Testing Laboratories. 13. CHEMICALS AND SAFETY DATA: Each chemical label on product furnished under this bid must include as a minimum: Chemical Name / Suppliers Name / Associated Hazards. Bid No. ITB-011-22/DS SC 3 OF 7 A Material Safety Data Sheet (MSDS) must accompany each chemical, preserved specimen, and any other applicable product delivered under this contract. The MSDS must be enclosed within the same box as the chemicals or other applicable items shipped, or in a separate envelope attached to the outside of the box. In addition, vendors catalog must include information to identify hazardous substances. A chemical catalog similar to the latest edition of Flinn Scientific Chemical & Biological Catalog Manual is preferred. 14. DELIVERY: F.O.B. Destination. Do not ship prior to receipt of purchase order. Delivery will be made within thirty (30) days from date of receipt of purchase order. The Buyer must approve all exceptions. When reasonable, exceptions will be granted. However, if it will cause an out-of-stock or emergency situation, DCPS will have the option to cancel that purchase order and procure the commodity elsewhere. Failure to deliver in accordance with the above instructions may result in the bidder being disqualified from conducting business with Duval County Public Schools. 15. FAMILIARITY WITH LAWS: The Bidder is required to be familiar with all Federal, State and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the bidder will in no way relieve him/her from responsibility for compliance with their requirements. 16. JESSICA LUNSFORD ACT (when applicable): At their own expense, firms shall comply and be responsible for the costs associated with the Jessica Lunsford Act, which became effective on September 1, 2005. The Act states that contractual personnel who are permitted access to school grounds when students are present or who have direct contact with students must meet Level 2 requirements as described in Section 1012.32, F.S. Contractual personnel shall include any vendor, individual or entity under contract with the District. (Additional information is available at http://www.fldoe.org/teaching/professional-practices/background-screening-requirements.stml) By submittal of a bid or proposal, each firm acknowledges and accepts this responsibility including all associated costs. 17. FEDERAL FUNDS: The bidder certifies by submission of their bid, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. When requested, the bidder/contractor will execute and deliver to the District the appropriate federal debarment certification form within three (3) business days. 18. ASSIGNMENT OF CONTRACT AND/OR PAYMENT: This contract or agreement is personal to the parties herein and may not be assigned, in whole or in part, by the contractor without prior written consent of DCPS. The contractor shall not assign payments under this contract or agreement without the prior written consent of DCPS. 19. METHOD OF PAYMENT: Payments to vendors may be made via credit card, ACH or check. If ACH or credit card payment is acceptable, initial the designated space(s) on the Bidder Acknowledgement under Form of Payment accepted. By doing so you are authorizing this form of payment on all future invoices whether or not they are related to this solicitation. 20. PAYMENT TERMS: Payments will be made in accordance with Florida Statutes 218.174, also known as the Local Government Prompt Payment Act. 21. AVAILABILITY OF FUNDS: The Districts performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Districts Board and the availability of funds to pay for the goods and services in this Agreement. The Districts Board shall be the final authority as to what constitutes an annual appropriation and the availability of funds necessary to continue funding http://www.fldoe.org/teaching/professional-practices/background-screening-requirements.stml Bid No. ITB-011-22/DS SC 4 OF 7 this Agreement. If such funds are not appropriated or available for this Agreement and this Agreement is terminated, such action will not constitute a default by the District. The Contractor will be provided reasonable notice if funds are not appropriated or available. Notwithstanding any such termination, the District shall remain obligated to pay for all purchase orders for products or services fulfilled by the Contractor prior to the termination notice. 22. MOST FAVORED CUSTOMER STATUS: The awarded vendor shall afford Duval County Public Schools most favored customer status for all items herein. Accordingly, if during the term of this contract, the contractor offers more favorable promotional or contract pricing to another entity for the same specification with similar quantities and conditions, the price under this contract shall be immediately reduced to the lower price. Additionally, if a current State of Florida contract contains more favorable pricing for the same specification with similar quantities and conditions, the contractor will be afforded an opportunity to adjust its contract price to match that of the State of Florida contract. Should the contractor decline, DCPS reserves the right to purchase the item(s) from the State of Florida contract. 23. AUDIT / RECORDS RETENTION: DCPS shall have the right to audit all books and records (in whatever form they may be kept, whether written, electronic or other) relating or pertaining to this Contract (including any and all documents and other materials, in whatever form they may be kept, which support or underlie those books and records), kept by or under the control of Contractor, including, but not limited to those kept by Contractor, its employees, agents, assigns, successors and subcontractors. Contractor shall maintain such books and records, together with such supporting or underlying documents and materials, for the duration of this Contract and for at least three years following the completion of this Contract, including any and all renewals thereof. The books and records, together with the supporting or underlying documents and materials shall be made available, upon request, to DCPS, through its employees, agents, representatives, contractors or other designees, during normal business hours at Contractors office or place of business in Jacksonville, Florida. In the event that no such location is available, then the books and records, together with the supporting or underlying documents and records, shall be made available for audit at a time and location in Jacksonville, Florida, which is convenient for DCPS. This paragraph shall not be construed to limit, revoke, or abridge any other rights, powers, or obligations relating to audit which DCPS may have by state, city, or federal statute, ordinance, regulation, or agreement, whether those rights, powers, or obligations are express or implied. 24. DISQUALIFICATION OF BIDDER: More than one bid/proposal from an individual, firm, partnership, corporation or association under the same or different names will not be considered. Reasonable grounds for believing that a bidder is involved in more than one bid/proposal for the same work will be cause for rejection of all bids/proposals in which such bidders are believed to be involved. Any or all bids/proposals will be rejected if there is reason to believe that collusion exists between bidders. Bids/proposals in which the prices obviously are unbalanced will be subject to rejection. Bids submitted that include contingencies that must be met by the District in order for the bidder to accept a contract will be cause for rejection. 25. PUBLIC ENTITY CRIMES AFFIDAVIT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 26. UNILATERAL CANCELLATION OF CONTRACTS: Any agreement resulting from this Invitation to Bid may be unilaterally canceled by Duval County Public Schools for refusal of contractor to allow Bid No. ITB-011-22/DS SC 5 OF 7 public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes and made or received in conjunction with the agreement. 27. CANCELLATION: The Director of Purchasing may, upon reasonable written notice, cancel in whole or in part any Contract/Purchase Order(s) resulting from this Invitation when such action is in the best interest of Duval County Public Schools. If Contract/Purchase Order(s) is so canceled, Duval County Public Schools shall be liable only for payment for services rendered prior to the effective date of cancellation. Services rendered will be interpreted to include costs of items already delivered plus reasonable costs of supply actions short of delivery. 28. FORCE MAJEURE: Whenever a vendors place of business, mode of delivery or source of supply has been disrupted by acts of government, God, civic commotion, or war, it shall be the responsibility of the vendor to promptly advise the Director of Purchasing Services, in writing, as to the extent of this disruption and its probable effect upon this contract. If, in the opinion of DCPS, the disruption presented is commensurate with the conditions established herein, DCPS may elect to modify delivery/service timelines, renegotiate the contract in whole or in part, or cancel any open orders in accordance with Special Condition 27. The vendor will be given written notification of all decisions made. While the decision of DCPS shall be final, the goal will be a solution that is mutually beneficial. 29. PURCHASES BY OTHER PUBLIC ENTITIES: Purchases by other political subdivisions or public entities under any contract resulting from this solicitation are permissible upon the consent and agreement of the awarded vendor(s). 30. TRANSITION ASSISTANCE: In the event the resulting agreement is terminated, not renewed or naturally expires, the Contracted Firm agrees that the District may provide written notice to the Contracted Firm retaining the Contracted Firm for a month-to-month basis on the same terms and conditions set forth in the agreement. Such month-to-month services shall continue until the District has established a Medical and PPE Supplies and Equipment Catalog Discount bid. In any event, these services will not be required to continue for a period of time exceeding six (6) months. 31. INTENTIONALLY OMITTED 32. EMPLOYMENT ELIGIBILITY: Pursuant to the provisions of section 448.095, Florida Statutes, the parties agree to the following. For purpose of this section, the term contract includes this Agreement and any contract between the Contractor and any of Contractors subcontractor(s): (a) Beginning January 1, 2021, the District, the Contractor, and any of Contractors subcontractor(s) shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The District, the Contractor, and any of Contractors subcontractor(s) may not enter into a contract unless each party to the contract registers with and uses the E-Verify system. (b) 1. If the Contractor enters into a contract with a subcontractor, the subcontractor must provide the Contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. 2. The Contractor shall maintain a copy of such affidavit for the duration of the contract. (c) 1. The District, the Contractor, or any of the Contractors subcontractors who has a good faith belief that a person or entity with which it is contracting has knowingly violated s. 448.09(1), Florida Statutes, shall terminate the contract with the person or entity. 2. If the District has a good faith belief that a subcontractor knowingly violated this subsection, but the Contractor otherwise complied with this subsection, then the District shall promptly notify the Contractor and order the Contractor to immediately terminate the contract with the subcontractor. Bid No. ITB-011-22/DS SC 6 OF 7 3. A contract terminated under subparagraph 1. or subparagraph 2. is not a breach of contract and may not be considered as such. (d) The District, Contractor, or any of Contractors subcontractor(s) may file an action with a circuit or county court to challenge a termination under paragraph (c) no later than 20 calendar days after the date on which the contract was terminated. (e) If the District terminates the Agreement with Contractor under paragraph (c), the Contractor may not be awarded a public contract for at least 1 year after the date on which the Agreement was terminated. (f) The Contractor is liable for any additional costs incurred by the District as a result of the termination of a contract. 33. PUBLIC RECORDS LAW: Pursuant to Florida Statutes Chapter 119, responses received as a result of this RFP shall not become public record until thirty (30) days after the date of opening or until posting of a recommendation for award, whichever occurs first. Thereafter, all documents or other materials submitted by all Respondents in response to this offering shall be open for inspection by any person and in accordance with Chapter 119, Florida Statutes, unless otherwise exempt under Florida law. It shall be the sole responsibility of the awarded Contractor to comply with all requirements of Chapter 119 regarding public records (whether documents, notes, letters, emails, or other records) received or generated in relationship to the Agreement awarded by the District. The Agreement shall be subject to Floridas Public Records Laws, Chapter 119, Florida Statutes. Contractor understands the broad nature of these laws and agrees to comply with Floridas public records laws and laws relating to records retention. In compliance with section 119.0701, Florida Statutes, Contractor agrees to: A. Keep and maintain public records required by the District in order to perform the service. B. Upon request from the Districts custodian of public records, provide the District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in the Chapter 119, Florida Statues or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Contractor does not transfer the records to the District. D. Upon completion of the Agreement, transfer, at no cost, to the District all public records in possession of Contractor or keep and maintain public records required by the District to perform the service. If Contractor transfers all public records to the District upon completion of the Agreement, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Contractor keeps and maintains public records upon completion of the Agreement, Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the District, upon request of the Districts custodian of public records, in a Bid No. ITB-011-22/DS SC 7 OF 7 format that is compatible with the information technology systems of the District. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS (THE DISTRICTS CONTRACT ADMINISTRATOR). THE DISTRICTS CONTACT IS: Tony Gimenez, Director 4880 Bulls Bay, Highway Jacksonville, FL 32219 Ph: 904-858-1501 Gimenezt@duvalaschools.org To the extent a proposer asserts any portion of its proposal is exempt or confidential from disclosure under Florida's public records, the burden shall be on the proposer to obtain a protective order from a jurisdictional court protecting such information from disclosure under Florida's public records laws and also timely provide a certified copy of such protective order to the District prior to the District's release of such information into the public domain. It is not contemplated that any portion of a Proposal will be exempt or confidential from disclosure pursuant to Chapter 119, Florida Statutes. mailto:Gimenezt@duvalaschools.org BID PROPOSAL FORM Name of Bidder: ___________________________ ITB-011-22/DS BPF 1 of 1 Item No. DESCRIPTION OF ITEM INFORMATION TO BE PROVIDED BY VENDOR Each bidder must submit with its bid, one (1) copy of each catalog showing prices and/or descriptive price list indicating all items available. Bids received without a catalog or price list will be consider non-responsive. Discounts less than 20% will not be considered for award. 1a. Percent discount off catalog list prices or price list a. for Supplies ______________% for purchases by schools and departments. for Equipment ______________% for Chemicals ______________% b. Minimum order at list prices for vendor delivery. _________________________ c. Name of catalog and/or descriptive price list. _________________________ d. Effective dates of catalog and/or price list. _________________________ e. State any exclusions. __________________________ f. Balance of Line Discount percentage Name of contact representative and contact information: Name: ___________________________________ Phone: ___________________________________ __________________________% f. Online orders with Purchase card as form of payment Yes/No _________________ If yes, please provide link for online ordering: ________________________ Signature: ________________________ See SC# 6 for Catalog/price list requirements.