Page 1 of 47 REQUEST FOR QUALIFICATIONS RFQual #1885: Temporary Staffing as Needed DATE OF ISSUE: Monday, October 3, 2022 SUBMISSIONS DUE: Friday, October 14, 2022, 4:30 PM Eastern Submissions must be received via DocuSign and Certificate of Completion must be timestamped “Signed” no later than the date and time specified above. Submissions timestamped after that date and time will be rejected. Submissions are to be submitted in accordance with the enclosed Qualifications Instructions and Specifications. There will not be a formal submission opening. The Procurement Department shall at all times reserve the right to reject any or all submissions, award partial submissions, waive any qualifications informalities or irregularities, and request new submissions if doing so is deemed to be in the best interests of Kent State University. Questions pertaining to any specifications contained herein should be directed to: Lawrence W. McWilliams III, C.P.M., Strategic Sourcing Manager Kent State University, Procurement Department 330 Harbourt Hall, 615 Loop Road Kent, Ohio 44242-0001 Phone: 330-672-9196 Fax: 330-672-7904 email@example.com www.kent.edu/procurement
Page 2 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 TABLE OF CONTENTS 1.0 Project Timeline 2.0 Overview of Kent State University 3.0 Request for Qualifications Instructions 4.0 Request for Qualifications Agreement Terms 5.0 Request for Qualifications Format and Evaluation Criteria 6.0 Scope and Specifications 7.0 Definitions 8.0 Sample of Response Forms 1 through 9 (Samples only for illustrative purposes, not intended as actual submission documents.) Continued on next page. Page 3 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 1.0 PROJECT TIMELINE All respondents are expected to adhere to the following timeline in completion of the Request for qualifications process: • Monday, October 3, 2022: RFQual issued • Friday, October 14, 2022, 4:30 PM Eastern: Submissions due via DocuSign; distribution of submissions received and evaluations to begin the following Monday • Week of October 17, 2022: Evaluation period • Friday, October 21, 2022: Anticipated date of contract selection pending Board of Trustees approval, if necessary • Monday, October 24, 2022: Preparation of contract award recommendation materials for the meeting of the University Board of Trustees, if necessary; drafting and negotiation of new contract to begin • Wednesday, December 7, 2022: Meeting of the University Board of Trustees • Thursday, December 8, 2022: Anticipated announcement of contract award; contact execution to follow as soon as possible. • Tuesday, January 3, 2023: Anticipated contract inception Continued on next page. Page 4 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 2.0 OVERVIEW OF KENT STATE UNIVERSITY Brief Overview of Kent State University: Kent State University is the largest public multi-campus system in Ohio, with eight unique and distinctive campuses serving a population of 39,000 students, nearly 4,000 full-time faculty and staff members and more than 260,000 alumni worldwide. After a successful seven-year tenure, Executive Vice President and Provost Todd Diacon became the university’s thriteenth president on July 1, 2019. The university’s Kent Campus has a student body of nearly 29,000 and a thriving residential population of more than 6,600. Its seven regional campuses draw full- and part-time students, now totaling 12,000, from across Northeast Ohio: Kent State at Ashtabula; Kent State at East Liverpool; Kent State at Geauga in Burton and the Regional Academic Center in Twinsburg; Kent State at Salem; Kent State at Stark in Canton; Kent State at Trumbull in Warren; and Kent State at Tuscarawas in New Philadelphia. Kent State’s College of Podiatric Medicine is located in Independence, near downtown Cleveland. The Cleveland Urban Design Collaborative is the combined home of the urban design graduate program and the public service activities of the College of Architecture and Environmental Design; the center offers architectural and urban design expertise to urban communities, design professionals, and nonprofit and academic partners in Cleveland and Northeast Ohio. In addition, Kent State’s School of Library and Information Science offers the Master of Library and Information Science degree program to residents of central and southern Ohio at its site in the State Library of Ohio in Columbus. Outside of Ohio, located in the heart of the New York City’s Garment District, the Kent State Fashion School’s NYC Studio offers a unique academic experience to further students’ studies in fashion design, fashion merchandising and fashion journalism. The university offers more than 200 global education opportunities at its campuses in Florence, Italy, and Geneva, Switzerland; centers in China and India; as well as partnerships with 60 institutes and universities across the globe from Colombia to Vietnam and Germany to Kenya. The Kent Campus is a global education destination in its own right, serving as home to 1,700 students hailing from 111 countries. Kent State is proud of its outstanding faculty and staff, students, collaborative culture, exceptional academic and research orientation, and strong commitment to engagement, academic excellence and diversity. The university offers nearly 300 associate and baccalaureate degree programs. Kent State serves the state, the nation and the world through 165 graduate programs. Academic programs are organized into 10 colleges and one independent school: Aeronautics and Engineering; Architecture and Environmental Design; Arts and Sciences; the Arts; Business Administration; Communication and Information; Education, Health and Human Services; Nursing; Podiatric Medicine; and Public Health. Kent State holds a coveted spot in the first-tier list of Best National Universities in the 2019 edition of Best Colleges by U.S. News & World Report. As an engine for economic, cultural and workforce development, Kent State generates nearly $1 billion annually in direct economic contributions to the Northeast Ohio economy and that impact grows to $3.4 billion when including the added income earned by Kent State graduates in the region. Statewide, the university’s total economic impact was estimated at more than $3.8 billion in a recent study conducted by the firm E&Y (formerly Ernst & Young). For more information about Kent State, visit www.kent.edu
. Continued on next page. Page 5 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 3.0 REQUEST FOR QUALIFICATIONS INSTRUCTIONS 3.1 Proposal Instruction and Information: In order to receive consideration, companies responding to this RFQual are required to submit their response via DocuSign at https://www.kent.edu/procurement/bids
and the Certificate of Completion must be timestamped “Signed” no later than the date and time specified. Proposals timestamped after that date and time will be rejected. Forms 1 through 9 must be completed, dated, and signed by a responsible company official, in addition to the information requested of your company. Forms 1 through 9 must be completed and submitted via DocuSign. No other submission method will be accepted. It is the responsibility of the respondent to ensure that all required documentation, as enumerated above, arrives on time and at the designated location. Any submissions received after the stated date and time, or those that do not contain the required information as enumerated above, or the correct number of copies, will be considered incomplete and unresponsive, and will be disqualified. Instructions, manufacturer’s model or catalog numbers, etc., where shown herein, are for descriptive purposes to guide the proposer in interpretation of the quality, design, and performance desired, and shall not be construed to exclude proposals based on furnishing other types of material or service which may be judged as an acceptable alternate. If the description of your offer differs in any way, you must give a complete detailed description of your quotation including pictures and literature where applicable. Unless specific exception is made, assumption will be that you are submitting a proposal exactly as the specifications of this document require. All prices MUST BE FIRM. Proposers will be expected to deliver on order(s) at the price quoted. This RFQual is part of a competitive procurement process which helps to serve the University’s best interests. It also provides contractors with a formal and unrestrictive opportunity for their services to be considered. The process of competitive negotiation being used in this case should not be confused with the process of competitive sealed bidding. The latter process is usually used where the goods and services being procured can be precisely described and price is generally the determinative factor. With a RFQual and competitive negotiation, however, price is not required to be the determinative factor, although it may be, and the University has the flexibility to negotiate with one or more contractors to arrive at a mutually agreeable relationship. Check your proposal carefully for it may not be corrected after the proposal has been opened. 3.1 New Product Lines: Upon written request by the successful proposer, new related product lines, not available at the time of proposal bidding, may be added during the course of this agreement at like discounts for the represented manufacturers. 3.2 Specifications: Specifications have been based on products and/or services familiar to the University and are firm as listed. No substitutions. 3.3 Exceptions to Specifications: The proposer shall clearly state in the quote any exceptions to, or deviations from, these specifications, terms or conditions; otherwise, the proposer will be responsible for compliance with all requirements listed herein. Proposers shall provide a separate, itemized list of any and all exceptions. Such list must be cross referenced to the corresponding numbered item in this bid. 3.4 Additional Information: In the event that information submitted by the Respondent is unclear to the University, the University may request additional explanation from the Respondent for the purpose of evaluation and decisions. The respondent shall answer requests for additional information or clarification in writing, and these responses will become part of the company’s overall submission. Respondents failing to provide adequate information on any issue in a timely manner to allow a comprehensive evaluation by the University shall be considered unresponsive, and their proposal subject to rejection. Page 6 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 3.5 Verbal Information: Respondents shall NOT base the proposal on verbal information from any employee of the University from the date and time the RFQual is received by the proposer, unless otherwise noted elsewhere in the RFQual. Any such incident will invalidate the proposal, and bar that particular vendor from receiving a purchase or contract award. In case errors or omissions are found in the proposal document, companies submitting proposals shall at once inform the signee in the Procurement Department who will publish the correction to all companies. 3.6 Evaluation and Contract Award: Selection and award of contract will be made to the supplier whose submission, in the sole opinion of Kent State University, represents the best overall value to the University. Factors which determine the award are more fully detailed in the specifications, and will include, but will not be limited to, the following: The proposer’s responsiveness to all specifications in the RFQual, quality of the proposer’s products and/or services, ability to fulfill the contract, and general responsibility as evidence of past performance. Payment terms and cash discounts will be considered as determining factors in the contract award. Should the total potential spend of the contract resulting from this RFQual, inclusive of all possible renewals, exceed or appear to exceed $1.0 million, the final selection will be pending Board of Trustees approval at its next scheduled meeting; and appropriate contract review, approval and execution pursuant to University Policy. Notwithstanding the above, this RFQual does not commit the University to enter into any contracts as described in this document. The University reserves the right to reject any or all offers and to waive formalities and minor irregularities in the proposals it receives. 3.7 Proposer Presentations: Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be required to give an oral presentation to the University selection team. Scheduling of these oral presentations will be done by the Procurement Department. 3.8 Samples: Requested samples necessary for evaluation must be provided without cost or obligation to Kent State University, and shall become the property of the University. Upon request by the supplier, unless destruction, alteration or retention of the sample is required for evaluation purposes, samples may be returned to supplier at supplier’s expense. 3.9 Procedure for Conducting Negotiations: —Who To Negotiate With First After completion of the initial evaluation process, the University may begin negotiations with one or more vendors whose proposals are most in keeping with the University’s requirements as enumerated in the RFQUAL. Notification of such negotiations will be offered after a reasonable amount of time has elapsed from the proposal deadline. Negotiations shall continue to the satisfaction of the University or, if the University determines a satisfactory agreement cannot be reached, the University may initiate negotiations with one or more of the remaining vendors. —Negotiations With Multiple Vendors The University reserves the right, at all times during the negotiation process, to negotiate with one or more vendors at the same time, but is under no obligation to do so. The vendor(s) with whom the University enters into negotiations must have present a representative with decision-making authority. —If Negotiations Are Unsuccessful With respect to any of the services that are a part of this RFQUAL, in the event that the University determines that a contract cannot be negotiated with any of the vendors who respond to the RFQUAL, the University shall have the right to issue a new RFQUAL or other process to seek qualified applicants, to provide the services itself, or to use another process (e.g., sole source contracting) in order to have the product(s) and/or service(s) provided. 3.10 Valid Submissions: Submissions will be considered valid for a period of one hundred-twenty (120) days from the date of the proposal. 3.11 Preference to United States and Ohio Products: State of Ohio Am. H.B. 271 requires that preference be given to products produced or mined in the United States and in Ohio Page 7 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 3.12 Buy America: Proposals will be evaluated to determine that a proposer’s offering is for a “domestic source end product”, as defined in the Federal Buy America Act, 41 U.S.C.A., and section 10a-10 d. Any proposer’s offering that does not meet this requirement shall be rejected, except in those circumstances where a determination has been made that certain articles, materials and supplies are not mined, produced or manufactured in the U.S. in sufficient and reasonably available commercial quantities and of satisfactory quality. 3.13 Buy Ohio: Sections 125.09 and 125.11 of the Ohio Revised Code require that in the evaluation of bids, the University give preference to products which are "mined, excavated, produced, manufactured, raised, or grown in the state by a person where the input of Ohio products, labor, skill, or other services constitutes no less than 25% of the manufactured cost”, or products offered by bidders who have a "significant Ohio presence," defined to mean that the bidders: Pay required taxes to the state of Ohio; and are registered and licensed to do business in the state of Ohio with the Office of Secretary of State; and have ten or more employees based in Ohio, or seventy-five percent or more of their employees based in Ohio. Any bids meeting the above criteria will be given a preference of up to five (5) percent over the lowest price "non- Ohio" bid submitted; except that such preference will not be applied against vendors from bordering states, provided that the border state imposes no greater restrictions than contained in sections 125.09 and 125.11 of the Ohio Revised Code. Where it has been determined that selection of the lowest Ohio proposer, if any, will not result in an excessive price or a disproportionately inferior product or service, the contract shall be awarded to the low Ohio proposer at the proposal price quoted. Where it is advantageous to award the contract to other than an Ohio proposer or Proposers from a border state, then the contract shall be awarded accordingly. 3.14 H.B. 476, State Contract and Boycotting: Pursuant to R.C. 9.76(B) Consultant warrants that Consultant is not boycotting any jurisdiction with whom the State of Ohio can enjoy open trade, including Israel, and will not do so during the contract period. 3.16 Electronic Information Technology (“EIT”) Compliance: If the proposed product or service is an Electronic Information Technology (“EIT”) product or service as such products or services are defined below in this Section, then your proposal must include a response to this section so the proposed product or service can be evaluated by University personnel for compliance with the University Policy 4-16. “EIT” product(s) and/or service(s) include, but are not limited to, systems and application software (including mobile), online services such as learning management systems, content management systems, access portals, online marketing solutions, websites, web content and multimedia, digital materials (video, audio, etext, ebooks, lab simulations), telecommunications, and self-contained products such as displays, kiosks, touchscreens, operable controls (key carded door openers), and personal response systems. If the proposed product or service is not an EIT product or service, consider this section complete. Pursuant to University Policy 4-16, Kent State University is committed to ensuring that its electronic and information technologies, including but not limited to, all information provided through university and third-party websites, online learning and course management systems, and curriculum, institutional and administrative data systems: (a) provide equal opportunity to the educational benefits and opportunities afforded by the technology; (b) provide equal treatment in the use of such technology; and (c) be accessible to individuals with disabilities in compliance with Section 504 of the Rehabilitation act of 1973, as amended and the Americans with Disabilities Act of 1990, as amended (ADA-AA) and other applicable laws of the State of Ohio. Requirements for Vendors submitting a proposal for an “EIT” product and/or service: Provide information about the digital accessibility of proposed product(s) and/or services(s). This process is handled via an online form. Please carefully read the instructions below: Page 8 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 a. In a web browser, visit http://bit.ly/eitvendorsurvey.
The form should be completed by Vendor’s lead technical staff member best suited to share information about the digital accessibility of the product and/or service. i. PLEASE DO NOT START FORM until previewing of the list of questions that will be asked. ii. If available, please make sure to attach a completed VPAT when completing the form. A blank template of the VPAT is available at https://www.itic.org/policy/accessibility.
iii. NOTE: KSU may, in its sole discretion, deem as non-responsive, any form submission that is deemed by the university as incomplete. 3.17 Rights Reserved: The University reserves, and in its sole discretion may, but shall not be required to, exercise the following rights and options with respect to the proposal submission, evaluation and selection process under this RFQual: • To reject any proposal if, in the University’s sole discretion, the proposal is incomplete or is not responsive to the requirements of this RFQual, the Respondent does not meet the Qualifications set forth in the RFQual, or it is otherwise in the University’s best interest to do so; • To supplement, amend, substitute or otherwise modify this RFQual at any time prior to selection of one or more respondents for negotiation or to cancel this RFQual with or without issuing another RFQual; • To accept or reject specific items or elements in any proposal and award a contract based only on such items or elements if it is deemed in the University’s best interest to do so; • To reject the proposal of any respondent that, in the University’s sole judgment, has been delinquent or unfaithful in the performance of any contract with the University, or is financially or technically incapable or is otherwise not a responsible respondent; • To waive any informality, defect, non-responsiveness and/or deviation from this RFQual and its requirements that is not, in the University’s sole judgment, material to the proposal; • To permit or reject at the University’s sole discretion, corrections (including for information inadvertently omitted), of proposals by some or all of the respondents following proposal submission; • To request that some or all of the respondents modify proposals based upon the University’s review and evaluation; • To request additional or clarifying information or more detailed information from any respondent at any time, before or after proposal submission, including information inadvertently omitted by a respondent; • To inspect and otherwise investigate projects performed by the respondent, whether or not referenced in the proposal, with or without the consent of or notice to the respondent; • To conduct such investigations with respect to the financial, technical, and other qualifications of respondents as the University, in its sole discretion, deems necessary or appropriate. • To enter into post-submission negotiations and discussions with any one or more respondents regarding price, scope of services, and/or any other term of their proposals, and such other contractual terms as the University may require, at any time prior to execution of a final contract. The University may, at its sole election, enter into simultaneous, competitive negotiations with multiple respondents or negotiate with individual respondents seriatim. In the event negotiations with any respondent(s) are not satisfactory to the University, the University reserves the right to discontinue such negotiations at any time; to enter into or continue negotiations with other respondents; and, to solicit new proposals from entities that did not respond to this RFQual. Continued on next page. Page 9 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 4.0 REQUEST FOR QUALIFICATIONS AGREEMENT TERMS 4.1 Contract: All Agreement Terms and Specifications set forth in this Request for qualifications are to become an equal part of the final contract. Contracting for this project will be facilitated by a University-authored contract and purchase order, and the terms of this Request for Qualifications will govern. 4.2 Period of Agreement: The term of the agreement shall be for one (1) year from the date of contract execution. A University purchase order will be issued to facilitate invoice payments. 4.3 Renewal of Contract: After the initial one (1) year term, Kent State University reserves the right to renew the contract resulting from this RFQual for two (2) additional one (1)-year terms as optional. Any renewal agreed upon shall occur ninety (90) days prior to the expiration of the contract then in force. 4.4 Termination: Either party may terminate this contract after the expiration of sixty (60) days from the effective date of the contract. Termination may occur by giving the other party ninety (90) days prior written notice of intent to terminate; except that any breach of this contract shall be just cause to terminate immediately the contract and any obligations existing thereunder without any prior notice to you. Termination resulting from breach of contract will be cause, at the sole discretion of the Procurement Department, to suspend the proposer from submitting a proposal on any project at the university for a period up to three (3) years. 4.5 Choice of Law: This Request for qualifications will be governed by and construed in accordance with the laws of the State of Ohio. 4.6 Extended Payment Clause: Kent State University may, upon written notice to the proposer receiving the contract, suspend or terminate the unpaid balance of this contract, if the Ohio General Assembly, in a subsequent biennium, fails to appropriate funds making possible the continuation of such payment. 4.7 Contractor Responsibilities: The selected contractor shall be deemed by the University as an independent contractor and shall not, during the term of the contract, or any renewals or extensions thereof, sell, assign, transfer, sublet, or sublease all or any part thereof without the prior written consent of the University; and, should contractor become insolvent, or if proceedings in bankruptcy shall be instituted by or against contractor the remaining or unexpired portion of the contract shall, at the election of the University, be terminated. Contractor will be required to assume responsibility for all services offered whether or not it produces them. 4.8 Value: Because the volume cannot be predetermined, any contract resulting from this RFQual will not guarantee a specific amount of business, or income. It should also be noted that any contract resulting from this RFQual is not an exclusive contract. The University will reserve the right to place purchase orders in any manner deemed by the University to be in its own best interest. 4.9 Estimated Requirements: The University in no way obligates itself to purchase the full quantities indicated, but the entire amount of any discount offered must be allowed whether or not the purchases are more or less than the full quantities indicated. The university’s requirements may be greater than or less than the quantities shown, and the successful proposer shall be obligated to fulfill all requirements as shown on the purchase orders whose mailing dates fall within the term of the contract. 4.10 Sales Tax: Kent State University is exempt from Ohio sales tax and federal tax and will furnish an exemption certificate upon request. 4.11 Price and Freight: All pricing must be quoted FOB Destination, Kent State University, Kent, Ohio, 44242. Include all freight, transportation, and any applicable handling and/or installation charges necessary to complete delivery on an FOB Destination basis. Please specify if your pricing is quoted delivered or pickup. Page 10 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 4.12 Title and Risk of Loss: Supplier shall retain title and bear the risk of any loss or damage to the items purchased until they are delivered at the specified FOB point; and upon such delivery, title shall pass and supplier’s responsibility for loss or damage shall cease except as resulting from the supplier’s negligence or failure to comply to all stated terms and conditions. Passing of title upon such delivery shall not constitute acceptance of the terms by Kent State University. 4.13 Preferred Invoicing and Payment Methods: The successful proposer must invoice products or services awarded exactly as indicated on a resultant University purchase order, to include cost, unit specified, quantity ordered, item descriptions, etc. Kent State University prefers to receive invoices for goods and services via electronic means. It is the goal of the University to make payment on invoices via Automated Clearing House (ACH) transfer. To that end, please indicate your company's capabilities for electronic invoicing and payment where appropriate in Section VI of this document. 4.14 Payment Terms and Cash Discounts: Kent State University will endeavor to use any cash terms offered, and these could be considered in determining the final net price depending on the discount period. In the event that Kent State University is entitled to a cash discount, the period of computations will commence on the date of delivery or receipt of a correctly completed invoice, whichever is later. If an adjustment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash discount, the University is entitled to a cash discount with the period commencing on the date it is determined that a cash discount applies. The university prefers and encourages payment through either ACH and or credit card transactions. 4.15 Rejection of Goods or Services: All goods or services purchased herein are subject to approval by Kent State University. Any rejection of goods or services resulting because of nonconformity to the terms and specifications of the contract, whether held by the buyer or returned, will be at the proposer’s risk and expense. 4.16 Guarantee and Warranty Requirements: Proposer shall guarantee all products and installation against any defect in workmanship and/or materials. Full manufacturer’s warranty for labor and materials for all equipment proposed, and a comprehensive list of all authorized service centers must be provided by supplier. List to include the company name, location, and telephone number. 4.17 Product Substitutions: There will be no substitutions of ordered product allowed unless the University has first been notified and permission granted. 4.18 Price Adjustment: All prices quoted are expected to remain firm during the term of the contract; however, in the event of a price change related to an increase or decrease, prices may be changed subject to a negotiated adjustment to reflect such an increase or decrease. Such negotiations and adjustments will be considered only upon written request to the Procurement Department, documented with cost data, filed prior to our request for delivery and submitted after the expiration of ninety (90) days from the date of the proposal closing. 4.19 Audits: With advance notice to Vendor, from time to time during the contract term and for five (5) years after termination of the contract, Kent State University reserves the right to audit Vendor’s performance under, and compliance with the requirements of, the contract. The University will utilize all invoicing and documentation, which relates to Kent State University’s final cost, and internal controls documentation required under the contract including, but not limited to any applicable audit or security assessment reports or certifications such as: SAS 70 or its replacement SSAE 16, SOC 2, or ISO 27001, and copies of any applicable corporate information security policies or other supporting documentation. University personnel from the Division of Student Affairs, the Division of Finance and Administration, the Procurement Department, and/or the Auditing Department may perform these audits. Audit discrepancies must be resolved to the reasonable satisfaction of Kent State Page 11 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 University, and the university reserves the right to terminate the any contract resulting from this RFQUAL if at any time the audit results are not resolved to its reasonable satisfaction. Vendor must provide access to files and information reasonably necessary, including, but not limited to all cancelled checks, work papers, books, records and accounts upon which invoices are based, and any and all documentation and justification in support of expenditures or fees incurred pursuant to the contract, to validate cost data and internal controls, and assist in the performance of each audit. Audit discrepancies must be resolved to the satisfaction of Kent State University. Kent State University reserves the right to terminate the contract at any time if the audit results are not resolved to meet the requirements of Kent State University. 4.18 Sales Representative: Contractor will provide the name and telephone number of the company sales representative who may be contacted Monday through Friday 8am to 4pm (EST), exclusive of holidays. Company representative shall have primary responsibility for processing and correcting all breaches of this contract and shall be authorized to accept emergency and special orders. Contractor must notify the University when the regular sales representative is on vacation and identify the individual acting in his/her absence. 4.19 Partnership Introduction: Contractor will be required to assist in the introduction and cost of promotion of Kent State University and contractor partnership to Kent State University’s Kent Campus [and seven (7) Regional Campuses]. All promotional and marketing methods must be approved by the Procurement Department prior to release. Utilization of partnerships by the Kent State University community is not mandated; therefore, it is in the best interest of the contractor to contact each department/campus to promote their products and this partnership. 4.20 Extending Contract: The bidder’s response to this RFQual must state whether or not the offer will permit the use of this contract by other Kent State University Campus locations and other Universities within Ohio. An answer to this issue must be submitted within the response. Bidder may reserve the right to evaluate and assess a unique service charge on each participating institution. 4.21 Time is of the Essence: Time is of the essence in completing this project. Any breach of the terms of this contract, including, but in no way limited to the time period of performance, will be just cause to terminate the contract without prior notice to the contractor. Termination resulting from breach will be cause, at the sole discretion of the University, to suspend the proposer from proposing on any project at the University for a period of up to three (3) years. 4.22 Parking: Kent State University operates under a paid parking system. All successful Proposer owned vehicles and privately-owned vehicles of successful Proposer personnel that are to be parked on campus must comply with existing parking regulations. If parking permits are required, the successful Proposer will purchase appropriate numbers of permits from Kent State University Parking Services. All regulations concerning parking can be obtained from Parking Services. Vendor is to take care that sidewalks are not blocked and all handicap areas are fully accessible. 4.23 Federal, State and Local Laws: The proposer shall, in the performance of work or services on this job, fully comply with all applicable federal, state or local laws, rules, regulations and ordinances, and shall hold Kent State University harmless from any liability from failure of such compliance. 4.24 Governmental Approvals: Vendor shall obtain all permits, certificates of inspection and any and all governmental approvals relating to his/her work, and shall pay all charges connected therewith. 4.25 Permits, Certificates, etc.: The proposer shall obtain all permits, certificates of inspection, etc. relating to his/her work, and shall pay all charges connected therewith. 4.26 Indemnification/Hold Harmless: Proposer shall indemnify and hold Kent State University harmless from and against all claims, losses, expenses, damages, causes of actions and liabilities of every kind and nature (including Page 12 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 without limitation reasonable attorney’s fees), arising out of any alleged breach of any proposer’s obligations or warranties or from any other acts or omissions of contractor, its officers, agents, employees and subcontractors. 4.27 Force Majeure: If Kent State University or the contractor is unable to perform any part of its obligations under this contract by reason of force majeure, the party will be excused from its obligations, to the extent that its performance is prevented by force majeure, for the duration of the event. The party must remedy with all reasonable dispatch the cause preventing it from carrying out its obligations under this Contract. The term “force majeure” means without limitation: acts of God; such as epidemics; lightning; earthquakes; fires; storms; hurricanes; tornadoes; floods; washouts; droughts; any other severe weather; explosions; restraint of government and people; war; strikes; and other like events; or any other cause that could not be reasonably foreseen in the exercised of ordinary care, and that is beyond the reasonable control of the party. 4.28 Insurance for Vendor Services: If this contract involves services, and unless otherwise approved by the University in writing, Vendor shall, at its sole cost and expense, procure and maintain, in full force and effect, the types and minimum limits of insurance specified below, covering its performance of the services provided hereunder by Vendor, its agents, representatives, employees or subcontractors. Vendor shall procure such insurance from duly licensed or approved non-admitted insurers in the State of Ohio with an “A.M. Best” rating of not less than A-VII or otherwise acceptable to the University: (a) Workers’ Compensation/Employers’ Liability. Coverage: Worker’s Compensation for losses arising from work performed by or on behalf of the Vendor • State Fund or Self-Insurance: Statutory Limits • Proof of Employers' Liability: $500,000 (b) General Liability Insurance. Coverage: Policy shall include bodily injury, property damage, personal injury, contractual liability, fire legal liability, medical payments coverage, and sexual molestation/abuse if Vendor is interacting with minors • Each Occurrence: $1,000,000 • General Aggregate Accrual: $2,000,000 • Products-Completed Operations Aggregate Accrual: $2,000,000 (c) Business Automobile Liability. Coverage: Bodily injury and property damage for any owned, leased, hired and non-owned vehicles used in the performance of the Vendor services • Combined Single Limit: $1,000,000 (d) Insurance Required as Applicable: (1) Professional Liability Insurance—if applicable. Coverage: Policy required for licensed or certified professionals, including, without limitation, accountants, architects, consultants, and engineers. • Each Occurrence: $1,000,000 • General Aggregate: $2,000,000 Professional Liability Insurance may be written on a claims-made basis provided that coverage for occurrences happening during the performance of the Services required under this Contract shall be maintained in full force and effect under the policy or “tail” coverage for a period of at least three (3) years after completion of the Services. (2) Liquor Liability—if applicable. Coverage: Policy for service provider distributing, selling or serving alcoholic beverages. • Each Occurrence: $1,000,000 Page 13 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 • General Aggregate: $1,000,000 (3) Crime Coverage—if applicable. Coverage: Policy for service provider with access to cash or payments, networks or outsources services such as custodial, building management, dining, etc. • Single Loss: $500,000 (4) Cyber Liability—if applicable. Coverage: Policy for service provider who has access to credit card information, student or employee records, health records, or any other Personally Identifiable Heath Information. • Each event for Breach Response/Event Services: $1,000,000 (5) Pollution Liability—if applicable. Coverage: Policy for service provider working with pollutants, coverage shall include coverage for 3rd party claims and clean-up. • Each incident: $1,000,000 All required policies shall meet the following requirements: • shall be endorsed on a primary basis, non-contributory with any other insurance coverages and/or self-insurance carried by the University. • all insurance herein, except Professional Liability and Pollution Liability, shall be written on an “occurrence” basis and not a “claims-made” basis. • Shall be endorsed to include University and its governing board, officers, agents and employees as additional insureds with respect to liability arising out of the services performed by or in behalf of Vendor. Such endorsement shall be evidenced on the Certificate of Insurance as well as a copy of the endorsement to the Vendor’s insurance. • Shall contain a waiver of subrogation in favor of University and its board, officers, agents and employees for losses arising from work performed by or on behalf of Vendor. • Limits may be met with a combination of primary and/or excess/umbrella coverage or equivalent. • Coverage provided by Vendor shall not be limited to the liability assumed under the indemnification provision set for in Section 32 above. Service Provider shall furnish the University’s Procurement Department, at the address provided herein, with Certificates of insurance (ACORD form or equivalent) as required by the services being provided under this Contract. In no event shall Vendor perform any services or other work until Vendor has delivered or caused to be delivered to the University’s Procurement Department the required evidence of insurance coverages. All insurance coverages shall provide for at least thirty (30) days prior written notice to be given to the University in the event coverage is reduced, suspended, voided, cancelled, or non-renewed. 4.29 Proprietary Information Disclosure: All responses and accompanying documentation will become the property of the University at the time proposals are opened. All submitted proposal materials may be subject to disclosure under the Ohio Public Records Law (ORC 149.43). Personal Social Security numbers, if provided in Section VI, will be redacted prior to release. If you choose to submit documentation containing information your company considers trade secret, please be aware that the University may have a duty to release the documentation in response to a public record request. If you wish to claim that certain information contained in the materials is trade secret, your company bears the burden of identifying that information, as well as taking steps to demonstrate that it is subject to protection under the law. 4.30 Marketing and Advertising: No supplier providing products or services to Kent State University shall willfully obtain the name, identifying marks or property of Kent State University for its own promotional purposes. Page 14 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 4.31 Use of Designs: Proposer agrees that it will keep confidential the features of any equipment, tools, gauges, patterns, designs, drawings, engineering data or other technical or proprietary information furnished by Kent State University and use such items only in the production of item(s) awarded as a result of the RFQual and not otherwise, without the prior written consent of the university. Upon demand or completion of resultant purchase order, the proposer shall return all such item(s) to the university at the expense of the proposer, or make other disposition thereof as may be directed or approved by the university. 4.32 Dun and Bradstreet Data: Kent State University reserves the right to request data from Dun and Bradstreet concerning history of company’s financial and payment statistics. Proposals from companies failing to provide the requested data to Dun and Bradstreet will not be considered. 4.33 Performance Bond: If required, contractor shall, within ten (10) days of the contract award, furnish a performance bond in the amount of 100% of the contract price. 4.34 Equal Employment Opportunity: Kent State University is an Equal Opportunity Employer and as such makes the following request: The proposer, in submitting a proposal and /or filling a purchase order, agrees not to discriminate against any employee or applicant for employment with respect to hiring and tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because or race, color, religion, gender, age, sexual orientation, national origin, disability, or identity as a disabled veteran or veteran of the Vietnam era to the extent required by law. The proposer must further agree that every subcontract or order given for the supplying of this order will contain a provision requiring nondiscrimination in employment, as herein specified. This covenant is required pursuant to Federal executive orders 11246 and 11375 and any breach thereof may be regarded as a material breach of the contract or purchase order. Additionally, Proposer must comply with the following: The Equal Employment Opportunity Act of 1972, as amended, 42 U.S.C. 2000e et seq., which prohibits discrimination in employment because of race, color, religion, sex or national origin. The Rehabilitation Act of 1973, as amended, 29 U.S.C. 701 et seq. and 45 C.F.R. 84.3(J) and (K) implementing Sec. 504 of the Act which prohibits discrimination against qualified individuals with disabilities in the access to or participation in federally- funded services or employment. The Age Discrimination in Employment Act of 1967, as amended, which generally prohibits discrimination based upon age. The Equal Pay Act of 1963, as amended, 29 U.S.C. 206, which provides that an employer may not discriminate on the basis of sex by paying employees of different sexes differently for the same work. 4.35 Prevailing Wage Rate: If applicable contractor or subcontractor must agree to pay all employees involved with the installation on this project, the prevailing wage rate as ascertained by the Department of Industrial Relations of the State of Ohio. 4.36 Drug Free Workplace: Contractor agrees to comply with all applicable state and federal laws regarding drug – free workplace and shall make a good faith effort to ensure that all its employees, while working at Kent State University, will not purchase, transfer, use or possess illegal drugs or alcohol or abuse prescription drugs in any way. 4.37 Smoke-Free, Tobacco-Free University: Smoking and the use of nicotine, tobacco-derived or plant based products, and oral tobacco are not permitted on any property owned, operated or leased by Kent State University inclusive of personal vehicles parked on University property. All smoking is prohibited, including the use of electronic smoking devices, mod boxes or electronic nicotine delivery systems that create an aerosol or vapor. Vendors, contractors and other respondents to this RFQual may not use cigarettes, cigars, cigarillos, cloves, hookahs, e-cigarettes, herbal and oil vaporizers, pipes, water pipes, any smokeless tobacco (chew, snuff, dip, etc.), and any other non-FDA approved nicotine products while conducting business on University property. 4.38 Americans with Disabilities Act as Amended: Without limiting the requirements of Subsection 3.16, Electronic Information Technology Accessibility, Seller agrees to comply with the Title II of the Americans with Disabilities Page 15 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 Act of 1990, as amended, 42 U.S.C. §§ 12131-12134, and it implementing regulation 28 C.F.R. pt. 35, which prohibits public universities from excluding individuals with disabilities from participating in and/or receiving the benefits of University services, programs, and activities, Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, and its implementing regulation at 34 C.F.R. Part 104, which prohibits a qualified individual with a disability, solely by reason of disability, from being excluded from participation in, being denied benefits of, or being subjected to discrimination under any University activity, and other applicable State of Ohio laws and regulations regarding accessibility and disability. Accordingly, Seller represents and warrants that the products and/or services provided hereunder are functionally accessible to individuals with disabilities. Compliance means that a person with a disability can acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability, in an equally effective and integrated manner, with substantially equivalent ease of use. 4.39 Supplier Diversity: Kent State University encourages women, minority groups, and EDGE vendors to respond to University Requests for Proposals. Kent State University is committed to a proactive and a comprehensive supplier diversity program that ensures an active and full participation of historically disadvantaged, economically and socially underutilized businesses located within the University's geographic region and beyond with specific attention to include Minority Business Enterprises (MBE), Women-Owned Business Enterprises (WOBE), and State Of Ohio EDGE Enterprises. Information about Kent State University’s Supplier Diversity Program including the Vendor Registration Process can be found on the Procurement Department Web site at www.kent.edu/procurement/diversity
Further, Kent State University encourages the participation of women, minority groups, and EDGE vendors in all University contracts. Kent State University therefore requires that all prospective suppliers demonstrate good faith efforts to obtain the participation of minority-owned, women-owned, and EDGE business enterprises in the work to be performed under University contracts. The supplier shall furnish appropriate information about its effort to include women-owned, minority, and EDGE vendors in the contract, including the identities of such enterprises and the dollar amount supplied under the contract. A listing of Ohio certified minority businesses, as well as the services and commodities they provide, is available from the State of Ohio Minority Business Enterprise Unit and can be reviewed at http://eodreporting.oit.ohio.gov/searchEODReporting.aspx
4.40 Conflicts of Interest and Ethics Compliance: Contractor represents, warrants, and certifies that it and its employees engaged in the administration or performance of the Agreement are knowledgeable of and understand the Ohio Ethics and Conflicts of Interest laws. Contractor further represents, warrants, and certifies that neither Contractor nor any of its employees will do any act that is inconsistent with such laws. 4.41 Executive Order Banning the Expenditure of Public Funds on Offshore Services: —Executive Order Requirements The Contractor affirms to have read and understands Executive Order 2011-12K issued by Ohio Governor John Kasich and shall abide by those requirements in the performance of this Contract, and shall perform no services required under this Contract outside of the United States. The Executive Order is available at the following website: (http://www.governor.ohio.gov/Portals/0/pdf/executiveOrders/EO%202011-12K.pdf).
The Contractor also affirms, understands, and agrees to immediately notify the State of any change or shift in the location(s) of services performed by the Contractor or its subcontractors under this Contract, and no services shall be changed or shifted to a location(s) that are outside of the United States. —Termination, Sanction, Damages If Contractor or any of its subcontractors perform services under this Contract outside of the United States, the performance of such services shall be treated as a material breach of the Contract. The State is not obligated to pay and shall not pay for such services. If Contractor or any of its subcontractors perform any such services, Page 16 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 Contractor shall immediately return to the State all funds paid for those services. The State may also recover from the Contractor all costs associated with any corrective action the State may undertake, including but not limited to an audit or a risk analysis, as a result of the Contractor performing services outside the United States. The State may, at any time after the breach, terminate the Contract, upon written notice to the Contractor. The State may recover all accounting, administrative, legal and other expenses reasonably necessary for the preparation of the termination of the Contract and costs associated with the acquisition of substitute services from a third party. If the State determines that actual and direct damages are uncertain or difficult to ascertain, the State in its sole discretion may recover a payment of liquidated damages amounting to a percentage of the value of the Contract, such a percentage to be determined. The State, in its sole discretion, may provide written notice to Contractor of a breach and permit the Contractor to cure the breach. Such cure period shall be no longer than twenty-one (21) calendar days. During the cure period, the State may buy substitute services from a third party and recover from the Contractor any costs associated with acquiring those substitute services. Notwithstanding the State permitting a period of time to cure the breach or the Contractor’s cure of the breach, the State does not waive any of its rights and remedies provided the State in this Contract, including but not limited to recovery of funds paid for services the Contractor performed outside of the United States, costs associated with corrective action, or liquidated damages. —Assignment/Delegation The Contractor will not assign any of its rights, nor delegate any of its duties and responsibilities under this Contract, without prior written consent of the State. Any assignment or delegation not consented to may be deemed void by the State. 4.43 Ohio Revised Code 9.24 Requirement: Finding for Recovery: Vendor represents and warrants that it is not now, and will not become during the term of any contract resulting from this RFQual, subject to an unresolved finding for recovery under ORC Section 9.24 and is not under any suspension or debarment by any office of the state of Ohio or the federal government. If this representation and warranty is found to be false, any contract resulting from this RFQUAL shall be void, and the Vendor shall immediately repay to the university any funds paid under the contract. If Vendor becomes subject to an unresolved finding for recovery under ORC Section 9.24 and/or is suspended or debarred by any office of the state of Ohio or the federal government during the term of the contract, such finding for recovery, suspension or debarment shall be considered a material breach of such contract, and the University may, at its sole discretion, terminate the Contract. 4.44 Campaign Contributions: Contractor hereby certifies that all applicable parties listed in Division (l)(3) or (J)(3) of O.R.C. Section 3517.13 are in full compliance with Divisions (l)(1) and (J)(1) of O.R.C. Section 3517.13. 4.45 Biobased Products Bid Reference Policy: The Department of Administrative Services, other state agencies and state institutions of higher education must procure biobased products that fall within the designated item categories list compiled by the United States Department of Agriculture, as maintained by the Department of Administrative Services. State agencies must procure equipment, materials, and supplies in accordance with procedures set forth in Ohio Revised Code section 123:5-1-14. Biobased products may be considered and a preference may be applied for those biobased products meeting the specifications set forth in bidding documents when applicable. For those proposals in which biobased products are offered, contractor must list or otherwise identify and certify those products. The minimum content for the anticipated biobased purchase shall be derived from the United States Department of Agriculture’s determination of minimum content for the designated item. Page 17 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 4.46 Data Security Requirements/PCI Compliance: 1) Will this product or service have involvement in creating, storing, processing, transmitting, or accessing University data or handling financial transactions? a. If yes, will any data be removed by, accessed from, copied to, or created within systems that do not reside within the geographical boundaries of Kent State University? b. If yes, complete the “Higher Education Cloud Vendor Assessment Tool Lite”, https://www.kent.edu/it/higher-education-cloud-vendor-assessment-tool-lite.
Include a copy of any applicable audit or security assessment reports or certifications such as: SSAE 16, SOC 2, or ISO 27001 and include copies of any applicable corporate information security policies or other supporting documentation that will substantiate the questionnaire responses. i. If an NDA is required for the disbursement of any of these documents or information, provide a copy of the NDA in your response. 2) Will this product or service have involvement in the processing of credit card transactions (Card-Present, Card Not-Present, Online, Phone-based, or otherwise)? a. If yes, submit a QSA-signed Attestation of Compliance to the Payment Card Industry Data Security Standards (“PCI-DSS”). b. If yes, Vendor acknowledges and agrees to the following statements: i. Kent State University requires that Vendor at all times maintain compliance with current PCI DSS as applicable. Accordingly, the Vendor will be required to provide confirmation of compliance upon request by Kent State University throughout the contract term. ii. Respondent hereby acknowledges that cardholder data may only be used for execution of the contracted systems or services as described herein, or as required by the PCI DSS, or as required by applicable law. iii. If, during the contract term, Vendor becomes aware that systems or services provided under the contract falls out of compliance with PCI DSS requirements, the Vendor shall immediately notify the Kent State University Office of Security and Access Management. iv. In the event of a breach, intrusion, or unauthorized access to cardholder data, Vendor shall immediately notify the Kent State University Office of Security and Access Management to allow for the PCI DSS breach notification process to commence. Vendor shall provide appropriate payment card companies and their respective designee’s access to Vendor’s facilities and all pertinent records to conduct a review of Vendor’s compliance with the PCI DSS requirements. Vendor acknowledges liability for any and all costs resulting from such breach, intrusion, or unauthorized access to cardholder data deemed to be the fault of Vendor. Vendor agrees to assume responsibility for informing all such individuals in accordance with applicable law and to indemnify and hold harmless Kent State University and its officers and employees from and against any claims, damages, or other harm related to such breach. 4.47 European General Data Protection Regulation: If Kent State University’s Cyber Security and Privacy Department in the Division of Information Technology, determines that the services provided within this RFQUAL involve the transfer of personal data subject to the European General Data Protection Regulation, the supplier will be required to execute the University’s the European General Data Protection Regulation addendum. https://www.kent.edu/sites/default/files/file/GDPR%20Vendor%20Addendum%20KSU%20FINAL%200619%
20P DF.pdf 4.48 H.B. 476, State Contract and Boycotting: Pursuant to R.C. 9.76(B) Vendor represents and warrants that Vendor is not boycotting any jurisdiction with whom the State of Ohio can enjoy open trade, including Israel, and will not do so during the contract period. 4.49 Health Insurance Portability and Accountability Act of 1996 (HIPAA) Compliance: Vendor agrees to comply with the Health Insurance Portability and Accountability Act of l996 (“HIPAA”), and the regulations promulgated thereunder, including without limitation the federal privacy regulations (the “Federal Privacy Page 18 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 Regulations”) and the federal security standards (the “Federal Security Standards”), as such provisions are applicable to delivery of the goods or services being provided pursuant to and contract resulting from this RFQual. Vendor acknowledges that an entity’s status as a business associate is determined under law, regardless of such entity’s opinion as to its status as a business associate; and if an entity is, under applicable law, a business associate, such entity has a direct legal obligation in its own right to comply with all legal requirements applicable to a business associate. Accordingly, Vendor agrees not to use or further disclose any protected health information, as defined in 45 CFT 164.504, or individually identifiable health information, as defined in 42 USC § 1320d (collectively the “Protected Health Information” or “PHI”), other than as permitted by the requirements of HIPAA or regulations promulgated under HIPAA including without limitation the Federal Privacy Regulations and the Federal Security Regulations. Vendor agrees to implement appropriate safeguards to prevent the use or disclosure of Protected Health Information as applicable to the performance of any agreement arising from this RFQual. The successful Vendor agrees to promptly report to University any improper or unlawful use or disclosure of any PHI arising out of or relating to the products and or services arising from this RFQual. 4.50 Executive Order 2022-02D: The Vendor confirms that they are not a Russian institution or company and will comply with this order at: https://content.govdelivery.com/attachments/OHIOGOVERNOR/2022/03/03/file_attachments/2093123/Signed
%20EO%202022-02D.pdf. “Company” means a sole proprietorship, partnership, corporation, national association, société anonyme, limited liability company, limited partnership, limited liability partnership, joint venture, or other business organization, including their subsidiaries and affiliates, that operates to earn a profit. Pursuant to Executive Order 2022-02D and to the extent practicable, the University is prohibited from purchasing services from or investments in Russian institutions or companies. 4.51 Supplier Onboarding/PaymentWorks: Kent State University utilizes a designated third party provider for onboarding and managing vendors in our system. Vendors awarded contracts with Kent State University must register with our designated third party provider and provide their business information as required by our provider. Vendors are responsible for maintaining and updating their profile information via the designated third part providers system More information about Kent State University’s vendor onboarding provider and process can be found on Accounts Payables homepage https://www.kent.edu/accountspayable.
Continued on next page. Page 19 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 5.0 REQUEST FOR QUALIFICATIONS FORMAT AND EVALUATION CRITERIA 5.1 Format and Content of Proposals: To respond to this RFQual, submit proposal via DocuSign at https://www.kent.edu/procurement/bids
and the Certificate of Completion must be timestamped “Signed” no later than the date and time specified. Proposals timestamped after that date and time will be rejected. The proposal must be signed by a person authorized to bind the proposing form to the representations, commitments and statements contained in this response. Proposals should be prepared as simply as possible and provide a straightforward description of the Proposer’s capabilities to satisfy the requirements and goals of the RFQUAL. Proposer should concentrate on accuracy, completeness, and clarity of content. All parts, pages, figures, and tables should be numbered and labeled clearly. All proposals submitted shall conform to the following format requirements. Deviation from these requirements may disqualify a supplier from consideration. The response must contain the following information and documents: a. Forms 1 through 9: Signed and dated, completed through DocuSign. b. The submission requirements enumerated in Section 6, “Specifications”: Please format all requirements as noted and submit via DocuSign. c. If applicable, completion of the Higher Education Cloud Vendor Assessment Tool Lite, submitted as a separate attachment to the DocuSign submission. c. Assumptions, Clarifications, and Exclusions: Describe any and all of the assumptions, clarifications, or exclusions to the proposal. d. Provide cost proposal and/or price quotation as indicated in Section 6, and include any additional specification documentation you deem necessary to support your proposal. e. Include any additional documentation you deem necessary to support your proposal. 5.2 Evaluation Criteria and Process: Selection and award of contract will be made to the single supplier (or multiple suppliers if deemed appropriate) whose proposal, in the sole opinion of Kent State University, represents the best quality and overall value to the University. Factors which determine the award are more fully detailed in the specifications, and will include, but will not be limited to, the following: The proposer’s responsiveness to all specifications in the RFQual, quality of the proposer’s products and/or services, ability to fulfill the contract, and general responsibility as evidence of past performance. Payment terms and cash discounts will be considered as determining factors in the contract award. Labor rates will be negotiated with selected vendor(s) after evaluation of this RFQual based on point system listed in Section 6, Qualifications. (Continued on next page.) Page 20 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 6.0 SPECIFICATIONS INTRODUCTION AND OVERVIEW Kent State University is seeking the services of one or multiple temporary staffing agencies to provide temporary employment services on an as-needed basis for a variety of staffing positions throughout the University, but with particular concentration in Facilities and Culinary Services. It is expected that this RFQUAL will secure the services outlined herein for an initial contract term of one (1) year. Upon mutual agreement between the University and the vendor(s), services may be extended for two (2) additional one (1) year periods for a maximum term of three (3) years in total. Exhibits A and B following this specifications section contain lists of all the position titles and job descriptions currently needed. The University reserves the right to add position titles at any time during the contract term as stated below. SCOPE OF SERVICES The Agency(s) shall furnish temporary employment services as required by Kent State University for the job classifications shown on Exhibits A and B. If during the contract period, positions not listed on Exhibits A and B are required, the University may solicit price quotations from the Agency(s) and add the positions to the contract. Temporary personnel currently working at the University will not be affected. There is no guarantee of any minimum amount of services that may be requested during the term of the contract. REQUIREMENTS 1) Temporary personnel shall be employed by the Agency. The Agency shall be responsible for all payroll taxes, workers’ compensation, payroll reports, applicable insurances, and other employer federal and state requirements for temporary personnel. 2) Temporary personnel supplied by the Agency must meet minimum qualifications as specified by the University and have a clean driving record and hold all required licenses. 3) Temporary employees should be available for the entire length of the assignment. Every attempt must be made to minimize staffing gaps. As a minimum, a replacement employee must be made available within two (2) business days of employee separation or request by the University for additional employees. 4) The University will have the right at any time to refuse any temporary personnel supplied by the Agency for any job-related deficiency and to request immediate removal of the employee. Refusal of any temporary personnel shall not be denied equal protection of the laws; nor shall any individual be denied the enjoyment of his or her civil or political rights or be discriminated against because of actual or perceived age, arrest record, color, disability, educational association, familial status, family responsibilities, gender expression, gender identity, genetic information, height, HIV status, marital status, national origin, political beliefs, race, religion, sex, sexual orientation, source of income, veteran status, victim of domestic violence or stalking, or weight. 5) The normal working hours for temporary personnel will vary and may include weekend shifts. The University reserves the right to adjust schedules as needed. Page 21 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 6) The Agency shall assign a single point of contact to coordinate and assist in any employment requests, availability, scheduling, billing, contract compliance requirements, reports and problem solving. When requested, the Agency must meet periodically with the University to discuss all services. 7) The University will assign, and identify to the Agency, the person(s) who are authorized to request temporary personnel. A telephone call from the University’s authorized representative along with a purchase order shall constitute a job request for service under this contract. The University will not pay any invoices without a purchase order. 8) The Agency will be given 24 hours to confirm availability of a temporary worker to fill the request. 9) The Agency shall supply the University with copies of approved time sheets upon submission of invoices to the University. The University shall not be liable for invoices that cannot be substantiated by the Agency. 10) The Agency will be paid based on invoices submitted. Invoices shall be submitted by the Agency to the University on a bi-weekly basis. The invoices should include the employee’s name, dates, hours worked, purchase order number, and the hourly bill rate and pay rate. Attached to the back of each invoice, must be a copy of the weekly time sheet. 11) If at any point, the University determines the contract employee is not performing their duties to the University’s standard, the Agency, upon notice from the University shall remove the temporary personnel from the assignment at no charge to the University, and the Agency shall find a suitable replacement. 12) The Agency shall provide a usage report on a quarterly basis to the University’s representative named upon award. It shall contain the number of people sent in a particular job classification and total payments received. 13) All work under this contract must be performed by properly trained and competent personnel within the specific job description and must be in accordance with industry standards. The Agency shall be responsible at all times for the actions and work of its personnel. 14) Temporary personnel will be required to undergo a criminal history background check and drug test; the Agency shall ensure that any agency’s employees providing services to Kent State University have a criminal history background check. The Agency shall be responsible for all cost associated with the criminal history and drug test for its employees and it is the responsibility of the Agency that their employees meet all criminal history and drug test requirements. Site-specific training or orientation may be required before employment may begin. 15) All personnel supplied under this contract, who are required by State of Ohio law, regulation, or standard to possess a qualification of licensure, registration, credentials or other academic, vocational, or technical certification shall possess the appropriate credentials, licensure and/or certifications prior to temporary placement. The Agency is required to keep the temporary employee’s credential file current. When the Agency is requested by the University, they shall provide a copy of the employee’s credentials and or license. 16) The Agency must notify the University immediately should any personnel supplied under this contract lose their credentials, licensure, and/or certifications required to perform their assigned jobs while working at Kent State University. 17) Additional work necessary to meet the terms of service under the above scope of work should be identified and included in proposals. (Continue to Exhibits A and B on the following pages.) Page 22 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 EXHIBITS A AND B Respondents are to provide qualifications as listed in section 6. The intent is to select a qualified vendor(s) and negotiate labor rates for the specific positions listed below. Kent State reserves the right to end engagement of any or all contracted services at any time. Shift hours will be negotiated at time of engagement. Job titles are highlighted for contrast and as appropriate to each exhibit. EXHIBIT A: FACILITIES PERSONNEL CUSTODIAN Basic Function: Performs custodial duties to provide for care, cleaning, and routine maintenance of buildings, furniture, and fixtures according to established work rules. Reports to Housekeeping Supervisor or other designated supervisor. Examples of Duties/Essential Functions: Duties/essential functions may include, but not be limited to, the following: • Sweeps, mops, scrubs, strips, waxes, and polishes to renew floor surfaces; cleans and shampoos carpets; operates various cleaning machines (e.g., buffers, shampooers, vacuums, hall machines, extractors). • Cleans, dusts, and waxes furniture and fixtures; shampoos upholstered furniture; washes walls; cleans glass and mirrors; removes and hangs drapes. • Empties and cleans trash receptacles and/or recycling bins. • Scrubs, cleans, and sanitizes restrooms, shower facilities, and/or food service areas and equipment; replenishes supplies. Moves and arranges furniture and equipment; may set up rooms for functions and events. • May launder bed linens, towels, wash cloths, mop heads, rags, and other custodial equipment. • Maintains a clean and orderly supply closet; monitors supply levels and reports supply needs to supervisor. Maintains equipment, reports need for repairs; reports evidence of fire, illegal entry, and theft of property. May perform room service duties for University guests; make beds, replace towels, etc. • Removes snow and ice from walkways; picks up paper and other debris in area surrounding buildings. May train and direct student employees; may participate in training new employees. • Perform related duties as assigned. ALL CAMPUS PREVENTATIVE MAINTENANCE TECHNICIAN Basic Function: Under general supervision, performs a variety of tasks in maintenance and preventive maintenance of buildings, equipment, and systems within buildings campus-wide and ACPM staff expected to collectively provide 24/7 365 days a year campus-wide coverage. Reports to Building Maintenance Supervisor or other designated supervisor. Examples of Duties/Essential Functions: Duties/essential functions may include, but not be limited to, the following: • Performs elevator extractions when vertical transportation maintenance contractor is off site or unable to return in a timely manner. • Provides maintenance coverage to all after hour campus events as requested. • Follows facilities maintenance management system schedules and performs all major preventative maintenance tasks on air-handling equipment, air compressors, and pumps. • Responds to Fire Protection System trouble alarms/reports the same to Fire Prevention and Safety Coordinator. • Performs a variety of tasks required to provide 24 hour emergency response to all maintenance calls in the absence of other tradespersons (performs authorized repairs to refrigerated equipment to prevent product loss); carries campus master PED access (key cards and cut keys). Page 23 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 • Provides 24-hour emergency glass repair; installs glass adhesive materials (glass doctor), removes broken glass, cuts and installs panels to maintain building security and weather tight integrity. • May repair and or replace door locking mechanisms, assigns temporary keys to customer. • Maintain, repair and replace various plumbing equipment such as water and sewage lines, sinks, faucets, toilets, bathtubs, drain lines, and iron, copper, and plastic pipes; perform minor installation of same. Open plugged drains; check pipes for leaks; replace, repair and maintain pipe covering insulation; lubricate pumps and valves; and change filters and motor couplers. • Maintain, repair, and replace various pieces of electrical equipment such as light fixtures, ballasts, electrical outlets, switches and appliances; ensure that safety regulations are followed. • Install, repair, and replace doors, windows, floors, walls, roofs, furniture, door closures, locks, window air conditioners, cabinets, etc. • May build masonry forms and pour concrete for entrance ways, sidewalks, ramps, etc. • May replace and maintain various HVAC equipment such as heating lines, thermostats, heaters, motors, air conditioners, air handlers, absorption machines, and air compressors; clean and perform minor installation of same; adjust and replace belts on motors and other drive equipment; adjust settings on thermostats and valves. • May paint fixtures, rooms, buildings, signs, equipment, interior and exterior pipes, and furniture. • Repair metal parts and equipment. May operate machine tools in order to make repairs on building and equipment parts; inspect buildings and equipment for needed repairs and compliance with technical orders, blueprints, specifications, handbooks, and/or established procedures. • Note and report any needed repairs during the performance of preventive maintenance. • Assist and provide access to contractors and inspectors. • Operate computerized energy management system. • Perform custodial and grounds keeping duties to include snow removal, as required; may repair food service and custodial equipment. • May drive vehicle to pick up and deliver personnel and materials. • May be required to assist tradespersons in the above duties and train and direct student employees or employees in a lower pay grade; may participate in training new employees. • Perform a variety of special projects (e.g. H1N1 dispensers, safety labels, campus banners). • Perform related duties as assigned. Minimum Qualifications: Minimum of three years skilled work experience in carpentry, electrical, plumbing, or HVAC related work or combination of all four, with one year substituted for trades’ school completion. Must be able to successfully complete elevator extraction and fire panel training certification within 12 months of hire. Must be able to work varied hours and shifts to include evenings, weekends, holidays, and rotating shifts. May be called to work in emergency situations. Requires on and off-campus travel. License/Certification: Valid Ohio driver’s license with safe driving record. Knowledge Of: • One or a combination of the following: carpentry, electrical, plumbing, and/or heating/air conditioning • Appropriate safety practices • Inventory Control • Custodial operations and safety practices • All campus buildings and related properties (entrances, roof access, mechanical rooms, BA Trading Floor and MDF rooms, basic HVAC system knowledge, post lamp and building exterior lighting controls, and building utility isolations – including steam, domestic water, chilled water and electrical distribution panels • General knowledge of campus hard surfaces and subsurface systems (road names, parking lots, bus stops, utility layout, utility tunnels, direct buried systems – e.g. sanitary, storm, steam, water • Campus elevators, dumbwaiters, chair lifts, escalators • Event Maintenance – Pre-event procedures and Event Maintenance Coverage (Stadium, MACC) Page 24 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 • Preventive Maintenance Equipment (Fans, compressed air systems, pumps) • Preventive Maintenance Processes (Bearing maintenance, belt replacement, filter change, oil change, coil cleaning, equipment wipe down, control calibration, specification testing • Emergency equipment, security and protection systems Skill In: Interpersonal and written communication to effectively interact with University personnel and public in person and over the telephone; use of hand and power tools and welding equipment Ability To: • Demonstrate mechanical aptitude to include skill in building and equipment maintenance and repair • Diagnose problems and determine appropriate action • Interpret and apply blueprints and schematic diagrams • Demonstrate physical dexterity and lift up to 100 pounds • Work in high places, tunnels, and crawl spaces • Read (e.g. log cards, work orders, repair manuals), write (e.g. materials requests), and accurately follow oral, written, and graphic instructions • Perform basic mathematics (e.g. add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages) • Paint • Operate computerized equipment HEATING, VENTILATION, AIR CONDITIONING TECHNICIAN II Basic Function: Performs the full range of HVAC maintenance and installation tasks. Reports to HVAC Supervisor or other designated supervisor. Examples of Duties/Essential Functions: Duties/essential functions may include, but not be limited to, the following: • Repairs air conditioning, refrigeration and heating units and systems, refrigeration systems, pneumatic controls, steam traps, pressure regulators, steam separators, pumps, fans and motors and related heating, cooling and refrigeration equipment and periodically overhauls air conditioning and heating systems. • Inspects air conditioning, refrigeration and heating systems and performs preventive maintenance (e.g. cleans or changes filters, lubricates motors, tightens belts) to ensure serviceable condition of systems. • Installs air conditioning (i.e. window and central systems) and heating units and installs piping, pumps, motors and refrigeration systems; handles and disposes refrigerants. • Assists trade personnel (e.g. plumber, carpenter, electricians, etc.) and /or contractors in maintenance repairs and /or performs building maintenance and trade tasks (e.g. troubleshoots and maintains all restaurant equipment); performs maintenance and repair of all HVAC related equipment ;orders and /or picks up parts; obtains price quotes/bids; maintains required reports and records; maintains equipment (e.g. manifold gauges, hand tools, power equipment, leak scanner); attends required meetings and training. • Maintains chemical levels and control systems for chilled and condenser water treatment systems. • Perform related duties as assigned. Minimum Qualifications: High school diploma or equivalent. A minimum of three years experience in analyzing and repairing HVAC equipment: chillers, cooling towers, condensers, etc. Completion of vocational education program or apprenticeship in a related field may be substituted for one year of experience. May be called to work in emergency situations. Requires on and off- campus travel. Page 25 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 License/Certification: "Universal" technician certification as issued by EPA approved certifying organization per Section 608 of Clean Air Act. Valid Ohio driver’s license with safe driving record. Preferred Qualifications: HVAC trades school. Knowledge Of: • Air conditioning, refrigeration and heating technology • Tools and equipment used in the repair and maintenance of air conditioning, refrigeration and heating units • Local, state, and federal regulations related to electrical codes and OSHA standards Skill In: • Reading blueprints (schematics and wire diagrams) • Heating, ventilation, air conditioning and refrigeration maintenance, repair, and installation. • Mathematics associated with trade applications such as addition, subtraction, multiplication, and division • Reading (e.g., technical manuals), writing, (e.g., work logs), and accurately follow oral, written, and graphic instructions • Utilizing computerized equipment (e.g., laptops, personal computers and direct digital controllers) • Utilizing hand and power tools Ability To: • Diagnose problems and determine appropriate action • Communicate with University personnel and public (e.g., to gather information about needed repairs, to explain problems encountered) • Maintain accurate records • Work in high places, tunnels, and crawl spaces • Lift 100 lbs. EQUIPMENT MECHANIC Basic Function: Inspect, test, maintain, modify, and repair a wide variety of mobile and stationary industrial\commercial power equipment and vehicles equipped with gasoline, gaseous, and diesel engines, complex hydraulic systems, alternating and direct current devices and electronic controls in all environments (e.g., aerial platforms, tractors, AC generators, battery banks, pumps, construction equipment, saws, mowers, forklifts, utility and class 1-8 vehicles). Reports to designated supervisor. Examples of Duties/Essential Functions: Duties/essential functions may include, but not be limited to, the following: • Tests, maintains and repairs engines and sub-systems such as electronic and mechanical liquid and gaseous fuel systems, emissions and exhaust systems, safety lockout and electrical systems, cooling, lubrication and ignition systems etc. • Tests, maintains and repairs hydraulic and sub-systems such as pumps, cylinders, valves and electronic/electrical control systems, etc. • Tests, maintains and repairs ac/dc auxiliary power systems and their sub-systems such as battery banks, generators, transfer switches, UPS, electronic and electric controls, etc. • Tests, maintains and repairs equipment and vehicle chassis and sub-systems such as pneumatic and hydraulic braking systems, manual, automatic and hydrostatic transmission systems, clutches, tires, steering systems, HVAC systems, lubrication systems, etc. Page 26 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 • Conducts inspections and maintenance on equipment in accordance with established departmental and/or industry procedures and schedules. Maintains detailed written and computerized records of inspections, maintenance, repairs, and requisitions. • Maintains an inventory of parts, supplies, fuel, lubricants and tools. • Maintains a clean, organized, safe shop environment that includes, but is not limited to, shop equipment, tools and supplies. Informs supervisor on work activities, work and equipment related needs. • Assists other skilled tradespersons as required. • May train and direct student employees or employees in a lower pay grade in maintenance and repair procedures; may participate in training new employees. • Performs related duties as required. Minimum Qualifications: High school diploma or equivalent. Twelve to eighteen months formal training (or equivalent training or experience which provides comparable knowledge, skills, and abilities) and a minimum of two years’ experience in a variety of equipment and vehicle repairs (e.g., two and four cycle single or multiple cylinder engines, gasoline, gaseous, and diesel fuel systems, hydraulic, ac\dc electrical, and mechanical systems). Employee must provide all basic tools needed for this position. License/Certification: Must possess valid Commercial Driver's License (CDL) with proper endorsements and safe driving record, or obtain as soon as possible with extension up to 6 months from date of hire, if position requires operation of vehicles regulated by Section 4506.01 of Ohio Revised Code. Must possess current Type II and MVAC (Motor Vehicle Air Conditioning) certifications or acquire certifications during employee probationary period, if position requires servicing of motor coach bus and motor vehicle air-conditioning systems. Individuals will be subject to controlled substance/alcohol testing in positions where such is required by federal regulations. GROUNDSKEEPER Basic Function: Performs grounds maintenance functions. Reports to Groundskeeper Crew Leader, Groundskeeping Supervisor, or other designated supervisor. Examples of Duties/Essential Functions: Duties/essential functions may include, but not be limited to, the following: • Mows, trims, and edges lawns; weeds and waters lawns and flower beds; prunes trees and shrubs; plants and transplants trees, shrubs, ground cover, and flowers; operates hand and chain saw to cut trees and wood. • Operates various equipment and motor vehicles in performance of job duties (e.g., garden tractors, power mowers, etc.). • Applies insecticides and fertilizers to control insects and disease and promote growth of lawns, trees, shrubs, and flower beds; applies top soil; prepares surfaces for seeding or sodding; mows, aerates, drags, lays out, lines, and paints athletic fields; seeds and sods lawns. • Keeps grounds clean; picks up papers and other debris, rakes leaves, operates vacuum sweeper to clean sidewalks and parking lots when necessary. • Removes snow and ice using snow blower, snow thrower, hand shovel, and/or broom; applies salt and/or sand to snow and ice. • May drive vehicle to pick up and deliver materials, equipment, and personnel; performs routine maintenance of tools and grounds equipment (e.g., cleans, paints, oils, sharpens, etc.); performs routine building maintenance and custodial duties, as assigned. • May train and direct student employees or employees in a lower pay grade in University grounds procedures; may participate in training new employees. Page 27 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 • May assist skilled tradespersons as assigned. • Performs related duties as required. Minimum Qualifications: A minimum of six months experience in groundskeeping. License/Certification: Valid Ohio driver's license with safe driving record, if required by position. May require pesticide applicator's license or be able to successfully complete requirements for license during probationary period. Knowledge Of: Grounds maintenance (e.g., applying sprays, planting, pruning, trimming, transplanting, etc.) Skill In: Use of hand and power tools; operating and maintaining various types of grounds maintenance equipment (e.g., power mower, garden tractor, chain saw, sod cutter, rotary tiller, snow thrower) Ability To: • Demonstrate physical dexterity and lift 100 pounds • Read (e.g., work orders, product labels), write (e.g., repair orders), and accurately follow oral and written instructions • Apply safety practices • Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, decimals, and fractions, and calculate percentages) (Exhibit B Culinary Services continues in following page.) Page 28 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 EXHIBIT B: CULINARY SERVICES LEAD FOOD SERVICE WORKER Basic Function: Assists in food preparation and related food service activities and serves as lead worker over assigned Food Service Worker Is and students. Reports to Food Service Manager, Food Service General Manager, or other designated supervisor. Examples of Duties/Essential Functions: Duties/essential functions may include, but not be limited to, the following: • Supervises and instructs Food Service Worker 1’s and student employees assigned to crew; assigns and monitors work activities of crew members; reports irregularities and shortages and the need for additional assistance, supplies and food requirements; monitors service lines; maintains appropriate records. • Sets up and tears down service lines; serves on lines; portions, slices and wraps food; sets and clears tables; sets up and clears carts; gets supplies from storage; washes pots and pans; and operates dishwashing machine. • Cleans and prepares vegetables and fruits for cooking or serving; makes sandwiches, salads, desserts and beverages; toasts, grills and fries foods. • Cleans work, serving, dining, and receiving areas; sweeps and mops floors, washes walls, cleans and shampoos carpets, cleans glass and windows, and empties trash. • Informs assigned supervisor of preparation, serving equipment, supply and food requirements, problems and shortages; may maintain records. • May reheat prepared foods; grill and fry hot foods. • May assist Cooks; train and direct student employees in food service procedures; participate in training new employees. • Performs related duties as required. Minimum Qualifications: High School Diploma or equivalent or successful completion of a culinary training program; three years experience in a high volume food production setting to include Garde Manger and two years banquet or a la carte preparation. Must be able to work varied hours and shifts to include evenings, weekends, and holidays. License/Certification: Must acquire the Ohio Department of Health's Level Two certification in Food Protection during the employee's probationary period; must possess valid Ohio drivers’ license with safe driving record or Commercial Driver’s License (CDL) with proper endorsements and safe driving record if assigned to operate vehicles regulated by Section 4506.01 of Ohio Revised Code or obtain as soon as possible with extension up to 6 months from date of hire. Individuals will be subject to controlled substance/alcohol testing in positions where such is required by federal regulations. Ability To: • Train and provide effective work direction to other employees • Manage time effectively and set priorities • Carry out and assist in implementing changes • Operate kitchen equipment and utensils • Apply sanitation standards • Read (e.g., computer generated production sheets), write (e.g., to fill out forms, inventory counts), and accurately follow oral and written instructions to include recipes • Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages) • Demonstrate physical dexterity and lift 50 pounds • Apply appropriate safety practices • Communicate with University personnel and public (e.g., to speak to patrons) • Maintain accurate records Page 29 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 • Work varied hours and shifts to include evenings, weekends, and holidays FOOD SERVICE WORKER I Basic Function: Assists in food preparation and related food service activities. Reports to Food Service Manager, Food Service General Manager, or other designated supervisor. Examples of Duties/Essential Functions: Duties/essential functions may include, but not be limited to, the following: • Sets up and tears down service lines; serves on lines; portions, slices and wraps food; sets and clears tables; sets up and clears carts; gets supplies from storage; washes pots and pans; and operates dishwashing machine. • Cleans and prepares vegetables and fruits for cooking or serving; makes sandwiches, salads, desserts and beverages; toasts, grills and fries foods. • Cleans work, serving, dining, and receiving areas; sweeps and mops floors, washes walls, cleans and shampoos carpets, cleans glass and windows, and empties trash. • Informs assigned supervisor of preparation, serving equipment, supply and food requirements, problems and shortages; may maintain records. • May reheat prepared foods. • May assist Cooks; may train and direct student employees in food service procedures; may participate in training new employees. • Performs related duties as required. Minimum Qualifications: Prior experience or completion of vocational education program in food preparation and service preferred. License/Certification: Must acquire the Ohio Department of Health's Level Two certification in Food Protection during the employee's probationary period. Ability To: • Operate kitchen equipment and utensils • Apply sanitation standards • Read (e.g., computer generated production sheets), write (e.g., to fill out forms, inventory counts), and accurately follow oral and written instructions to include recipes • Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages) • Demonstrate physical dexterity and lift 50 pounds • Apply appropriate safety practices • Communicate with University personnel and public (e.g., to speak to patrons) • Maintain accurate records LEAD COOK Basic Function: Cooks foods in production quantities; serves as lead worker over assigned crew. Reports to Food Service Manager, Food Service General Manager, or other designated supervisor. Examples of Duties/Essential Functions: Duties/essential functions may include, but not be limited to, the following: • Supervises and instructs Cooks, Food Service Workers and student employees assigned to area; assigns and monitors work activities of crew members; reports irregularities and shortages and the need for additional Page 30 of 47 RFQual #1885 Temporary Staffing as Needed Issued October 3, 2022 assistance, supplies, and food requirements; monitors service lines, loading of carts, storage of goods and general cleaning; maintains appropriate records. • Preassembles, assembles, and cooks soups, sauces, casseroles, meats, fish, poultry, game, etc. • Determines serving quantities; gathers ingredients, weighs, measures, cuts to correct style, blanches, marinates, seasons, par cooks, etc. • Operates standard food service kitchen equipment (e.g., high pressure steamers, convection ovens, rotary ovens, jet wave ovens, microwave ovens) and applies standard cooking methods (