On-Call Retail Architect Design Services

Project Title On-Call Retail Architect Design Services Invitation # 1793 Bid Posting Date 04/19/2024 4:51 PM (PDT) Project Stage Bidding Bid Due Date 05/15/2024 11:00 AM (PDT) Response Format Electronic Project Type RFQual (Request for Qualification) Response Types Response File Non Collusion Declaration (required) General Attachment Type of Award Lump Sum Categories 90600 - Architectural Services, Professional 90607 - Architect Services, Professional 90610 - Buildings - Architectural Design 90630 - Fire Protection - Architectural Services 90638 - General Construction - Architectural 90640 - Graphic Design - Architectural 90652 - Interior Design, Space Planning, And Exhibits/Displays License Requirements Preferences Local - Local Business Department Public Works Address 1333 South Bon View Ave Ontario, California 91761 County San Bernardino Bid Valid 120 Days Liquidated Damages Estimated Bid Value Start/Delivery Date Project Duration Three-year term with two optional years Bid Bond

Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information Pre-Bid Meeting No Online Q&A Online Q&A Yes Q&A Deadline 05/03/2024 11:00 AM (PDT) Contact Information Contact Info Purchasing Department 909-395-2012 purchasing@ontarioca.gov Bids to Owner's Agent Description Scope of Services The City is seeking to obtain the services of one or more licensed professional organizations to provide on-call retail architectural, space planning and engineering design specialists to act as its’ representative to provide professional as-needed services on assigned City projects. The City desires to engage the services of one or more professional firms to provide services on an as-needed basis. The areas of responsibility shall include, but are not limited to, the following services; condition assessments – investigations, analysis and recommendations for repair/replacement projects, retail architectural design and related engineering services – new building construction, building renovations (interior/exterior) and building demolition, building support services ­ Construction management services, space planning design services, ADA compliance studies and surveys, topographical survey WQMP services, move management services, and additional miscellaneous services and tasks associated with Architectural Services, Building Engineering Services and Systems and as otherwise may require architectural services. Other Details Notes The bidder is solely responsible for “on time” submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder’s sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City’s Purchasing office at (909) 395-2012. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Special Notices It is the bidder’s responsibility to become familiar with the contract documents in their entirety. All forms in the bid booklet must be properly completed to be deemed responsive. The City reserves the right to award its total requirements to one bidder, or to apportion those requirements among several Bidders as the City may deem to be in its best interests. Award of contract will be made by City Council. Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System, by selecting the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online. Although price is a factor in selection of supplier(s), award may not be made strictly on the basis of low bid. The City reserves the right to waive any immaterial irregularity in any bid if it is determined to be in the best interest of the City to do so. Select “Place e-bid” to start entering bid information. All information entered is visible only to bidder. Data entered may be “saved” or “submitted” and revised or withdrawn up to the closing deadline. This solicitation is a Request for Proposal (RFP), typically subject to negotiation, and as such award is based on multiple criteria of which price is only one element in the City’s best value determination. The RFP solicitation usually requires a Response File rather than line item pricing; therefore, a bid tabulation will not be available. Information regarding proposals is publicly available upon submission of a Public Records Request following award. The City has established a local preference to vendors located within the City limits of Ontario a 1 3/4% advantage in the City's determination of low bid, and a 3/4% advantage of vendors outside the City but within the County of San Bernardino. Local Programs & Policies Place eBid