Multi-Function Devices, Production Print Solution, Enterprise Scan Solution, and Records Compliance and Preservation Solution

Project: Multi-Function Devices, Production Print Solution, Enterprise Scan Solution, and Records Compliance and Preservation Solution

Ref. #: RFI 2000003487

Type: RFI

Status: 
Open

Open Date: 
Feb 15th 2022, 11:30 AM EST

Questions Due Date: 
Feb 22nd 2022, 4:30 PM EST

Contact Information: 
Yong Kim, yong.kim@fairfaxcounty.gov

Close Date: 
Mar 7th 2022, 2:00 PM EST

Days Left: 
< 1
Project Description:The Fairfax County is seeking a Request for Information (“RFI”) from vendors to see who may have the ability to meet all necessary requirements or outline what requirements should be tied together to meet the requirements:1) Holistic end-to-end vendor staffed and operated turnkey solution for the County authorized MFD (Multi-Function Device) Program to include MFDs, all related hardware (integrated and

standalone), software, support, maintenance and supplies, services, and solutions.2) Production Print solution supporting enterprise/industrial grade print shop operation to include production printers, all related hardware, software, support, maintenance and supplies, and related services with an option for complete end-to-end vendor staffed and operated turnkey solution on and/or off site.3) Enterprise Scan solution supporting enterprise/industrial grade onsite centralized and distributed capture, and offsite scanning operation to include production scanners, all related hardware, software, support, maintenance and supplies, and related services with an option for complete end-to-end vendor staffed and operated turnkey solution.4) Records Compliance and Preservation solution to include provision of professional services to support various archives and records management related program needs, projects, and systems of Fairfax County government. This includes services for but not limited: to digital conversion of fragile physical format documentary materials, the refreshing of multimedia documentary materials housed on physical devices requiring long-term storage, conducting or advising on data / content analysis and migrations from legacy systems or document stores, advising on and/or build-out of newly installed digital records and archives applications, support large-scale records and archives related events such as records inventories, support for change management to drive successful large-scale adoption of archives and records related policies, procedures, and s
Important Events:OngoingOpen DateOnline PortalPosting date for the OpportunityFeb 15th 2022, 11:30 AM ESTN/AUpcomingClose DateOnline PortalDeadline for SubmissionsMar 7th 2022, 2:00 PM ESTN/APassedQuestions Due DateOnline PortalDeadline to submit QuestionsFeb 22nd 2022, 4:30 PM ESTN/A
Supporting Documentation:Addendum 1.pdfAddendaAddendum 1Feb 24th 2022, 12:27 PM EST
- RFI 2000003487.pdfDocumentationRequest for InformationFeb 15th 2022, 10:35 AM EST
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Commodity Codes:

NIGP 20488
Scanners, Document: Handheld, Desktop and High Volume


NIGP 20684
Scanners, Document: Handheld, Desktop, and High Volume


NIGP 20861
OCR and Scanner Software


NIGP 20962
OCR and Scanner Software


NIGP 20970
Printing Software (Mini/Mainframe Computer)


NIGP 30621
Direct Print Supplies, Dry Process , Environmentally Certified Products


NIGP 57547
Microfiche/Microfilm Reader Printer Supplies: Paper, Toner, etc.


NIGP 60072
Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, etc.)


NIGP 70051
Misc. Printing Equipment and Accessories (Not Otherwise Classified)


NIGP 70070
Printing Presses (Not Otherwise Classified)


NIGP 70073
Printing Presses, Offset; and Accessories


NIGP 90648
Historical Preservation


NIGP 91568
Microfiche/Microfilming Services


NIGP 91844
E-Mail Archiving and Records Management Consulting


NIGP 92038
Optical Scanning Services


NIGP 93955
Multi-Function Office Machine Maintenance and Repair


NIGP 95882
Records Management Services (Including Document Management Services which also includes Technology Integration)


NIGP 96272
Restoration/Preservation Services (Of Antiques, Costumes, Paintings, and Other Objects)


NIGP 96670
Optical Scanning Form Printing


NIGP 96676
Print-On-Demand Printing Services (Including Print and Distribute Services)


NIGP 98483
Scanner and Reader Rental or Lease


NIGP 98530
Digital Printing and Graphic System, Rental or Lease


NIGP 99881
Printing Equipment, Sale of Surplus and Obsolete Items