Falls Road Resurfacing

Public Works Request for Proposal #: 320-210920CK Falls Road Resurfacing Date of Issue: 09/21/2020 Proposal Due Date: 09/29/2020 At 02:00 P.M. ET Direct all inquiries concerning this RFP to: Candice S. Kirtz Purchasing Manager Email: candice.kirtz@rockymountnc.gov Phone: 252-972-1228 RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 2 of 13 Contents I. GENERAL SCOPE OF WORK ....................................................................................................................... 3 II. PROJECT SCHEDULE .................................................................................................................................... 4 III. URGED & CAUTIONED SITE VISIT .......................................................................................................... 4 IV. QUESTIONS

................................................................................................................................................... 4 V. PROPOSAL SUBMITTAL ................................................................................................................................ 4 VI. REFERENCES ............................................................................................................................................... 5 VII. TIME OF COMPLETITION ........................................................................................................................... 5 VIII. CONSTRUCTION SCHEDULE ................................................................................................................... 5 ATTACMENT A: PROPOSAL/ACCEPTANCE FORM ....................................................................................... 6 ATTACHMENT B: ACCEPTED by the City of Rocky Mount .......................................................................... 8 ATTACHMENT C: ACCEPTANCE OF G E N E R A L TERMS AND C O N D I T I O N S ....................... 9 ATTACHMENT D: SUPPLEMENTAL VENDOR INFORMATION ................................................................. 10 ATTACHMENT E: MWBE FORMS ...................................................................................................................... 11 EXHIBIT A: IMAGE FOR OPTION 1 .................................................................................................................... 12 EXHIBIT B: IMAGE FOR OPTION 2 .................................................................................................................... 13 RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 3 of 13 CITY OF ROCKY MOUNT STANDARD FORM OF INFORMAL CONTRACT AND GENERAL CONDITIONS FOR Project ID# - 320-180920CK I. GENERAL SCOPE OF WORK GENERAL Option 1: Mill existing asphalt 4 to 5 inches below existing grade; lower existing driveways, manhole, valve box and catch basin; asphalt patching; overlay with 2 inches of asphalt Option 2: Asphalt patching; 0.75 inch overlay of existing surface. SCOPE OF WORK Asphalt resurfacing - overlay Falls Road between W Thomas St and Goldleaf Street. Project includes approximately 2210 square yards of existing surfaced roadway. The attached project maps and unit price schedule outline the location and estimated quantities for the required work. All work shall be done in accordance with NCDOT Standard Specifications for Roads and Structures current version. The contractor shall furnish all necessary equipment, labor, and material and permits required to complete the work including but not limited to: • Cleaning loose sand and dirt from the existing paved surface. • Milling of existing asphalt • Lowering of two existing driveways noted on the project map to match finished asphalt level. • Adjustment of existing, manholes, valve boxes and catch basins. • Patching and leveling of milled or existing asphalt surface as directed by the owner. • Application of asphalt bonding materials to create a bond between the existing surface and the new asphalt. • Option 1 overlay shall be 2 inches of SF 9.5 B hot mix asphalt. Option 2 overlay shall be 0.75 inches of S 4.75 A hot mix asphalt • The newly placed asphalt shall tie in smoothly with the existing intersecting road surface. • Lowering of existing communications manhole will be by utility owner and coordinated by contractor. • Undercut excavation and incidental stone line items have been provided as contingency items should they be needed. Undercut unit price shall include removal of existing material and installation/compaction of approved structural fill as directed by the owner. Incidental Stone Base unit price shall include installation and compaction of material as directed by the owner. • New surface shall be installed to maintain or improve the integrity of existing drainage. • Pavement Marking is included as part of this scope of work and shall be installed to match the existing pavement markings. • Contractor is required to call in all utility locates in advance of any excavation. RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 4 of 13 • The work includes mobilization and all necessary traffic control in accordance with NCDOT specifications. Contractor shall provide all signage necessary for the project. Roadway may be closed to through traffic during active construction. • Daily cleaning the work site of all construction debris, leaving the area safe ready for traffic. II. PROJECT SCHEDULE Event Responsibility Date and Time Issue RFP City Monday 09/21/2020 Site Visit City Wednesday 09/23/2020 10:00 am Submit Written Questions Contractor Thursday 09/24/2020 Provide Response to Questions/Addendum Deadline City Friday 09/25/2020 Submit Proposals Contractor Tuesday 09/29/2020 2:00 pm Contract Award City Tentative 10/5/2020 Estimated Completion Date Contractor Tentative 11/02/20 III. URGED & CAUTIONED SITE VISIT Date: 09/23/2020 Time: 10:00 AM Eastern Time Contact #: 252-972-1228 Instructions: It shall be urged and cautioned that each Contractor’s representative be present for a pre-proposal site visit. Attendees must meet promptly at the 200 blook of Falls Road, Rocky Mount, NC 27802. The purpose of this visit is for all prospective Contractors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this Request for Proposals. Contractors must stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent Contractor would recognize as affecting the work called for or implied by this proposal. Contractors are cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Request for Proposal, must be confirmed by written addendum before it can be considered to be a part of this proposal. IV. QUESTIONS Written questions shall be e-mailed to Candice.Kirtz@rockymountnc.gov by the date and time specified above. Contractors will enter “RFP #320-180920CK – Questions” as the subject for the email. Questions received prior to the submission deadline date, the Purchasing Managers response, and any additional terms deemed necessary by the City of Rocky Mount will be posted in the form of an addendum to the Interactive Purchasing System (IPS), http://www.ips.state.nc.us, and the City of Rocky Mount website and shall become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise concerning this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this RFP. Inquiries submitted no later than the date and time noted in the project schedule. Questions answered verbally will be followed up by written addenda as deemed necessary; oral interpretations shall have no effect. V. PROPOSAL SUBMITTAL Contractors interested in performing the services requested may email response to the Purchasing Manager or mail RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 5 of 13 responses using the following information: 1. One (1) copy of their RFP response including name, address, and phone number of contact person. RFP responses shall be addressed to: Attn: RFP #320-180920CK City of Rocky Mount Purchasing- Candice Kirtz 331 S. Franklin Street Rocky Mount, NC 27804 All RFP responses shall be received by the date and time noted in the schedule on page 4. RFP responses may be sent via US Mail, FedEx, UPS, or hand delivered. Faxed RFP responses will not be accepted. VI. REFERENCES Contractors shall provide at least three (3) references for which your company has provided Services of similar size and scope to that proposed herein. City of Rocky Mount may contact these users to determine the Services provided are substantially similar in scope to those proposed herein and Contractor’s performance has been satisfactory. The information obtained shall be considered in the evaluation of the proposal. COMPANY NAME CONTACT NAME TELEPHONE NUMBER EMAIL VII. TIME OF COMPLETITION The Contractor shall commence work to be performed under this Contract on a date to be specified in written order from the Designer/Owner and shall fully complete all work hereunder within 30 consecutive calendar days from the Notice to Proceed. The project over run, liquidated damages, shall be $200.00 per day. If the Contractor is delayed at any time in the progress of his work by any act or negligence of the Owner, his employees or his separate contractor, by changes ordered in the work; by abnormal weather conditions; by any causes beyond the Contractor's control or by other causes deemed justifiable by Owner, then the contract time may be reasonably extended in a written order from the Owner upon written request from the contractor within ten days following the cause for delay. Time extensions for weather delays, acts of God, labor disputes, fire, delays in transportation, unavoidable casualties or other delays which are beyond the control of the Owner do not entitle the Contractor to compensable damages for delays. Any contractor claim for compensable damages for delays is limited to delays caused solely by the owner or its agents. VIII. CONSTRUCTION SCHEDULE Project start date will be ___________________, 2020 with a completion date of ___________________, 2020. Contractor to provide a schedule for how they intend to complete the project within the proposed project timeframe. RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 6 of 13 ATTACMENT A: PROPOSAL/ACCEPTANCE FORM For Falls Road Resurfacing 320-180920CK Option 1: Mill existing asphalt 4 to 5 inches below existing grade; lower existing driveways, manhole, valve box and catch basin; asphalt patching; overlay with 2 inches of asphalt Option 2: Asphalt patching; 0.75 inch overlay of existing surface. The undersigned, as bidder, proposes and agrees if this proposal is accepted to contract with the City of Rocky Mount for the furnishing of all materials, equipment, and labor necessary to complete the scope of work described in these documents in full and complete in accordance with plans, specifications, and contract documents, and to the full and entire satisfaction of the City of Rocky Mount for the sum of: TOTAL BASE PROPOSAL: OPTION 1 Dollars $ TOTAL BASE PROPOSAL: OPTION 2 Dollars $ Respectively submitted this day of _____ _______20 __ (Contractor’s Name) Federal ID#: By: Witness: Title: (Owner, partner, corp. Pres. Or Vice President) Address: (Proprietorship or Partnership) Attest: (corporation) Email Address: (Corporate Seal) By: License #: Title: (Corporation, Secretary. /Ass't Secretary.) RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 7 of 13 OPTION 1 - Unit Price Schedule Bid Qty. UOM Unit Price Bid Value 1. Remove, Lower and Replace Concrete Valley Gutter at Driveway 115 LF 2. Replace Existing Granite Curb with 2' 6" Concrete Curb and Gutter 30 LF 3. Lower Storm Inlet in Driveway 1 EA 4. Adjustment of Meter Boxes or Valves 1 EA 5. Adjustment of Manholes 1 EA 6. Undercut Excavation and Backfill 30 CY 7. Incidental Stone Base (CI) 40 TN 8. Milling Asphalt Pavement 4' to 5" 2210 SY 9. Patching Existing Pavement 30 TN 10. Asph. Concrete Surface Course, Type S 4.75A (0.75 inch) 0 TN 11. Asph. Concrete Surface Course, Type S 9.5B (2 inch) 270 TN 12. THERMOPLASTIC PVT MKGLINES (4", 90 MILS) 720 LF TOTAL OPTION 2 - Unit Price Schedule Bid Qty. UOM Unit Price Bid Value 1. Remove, Lower and Replace Concrete Valley Gutter at Driveway 0 LF 2. Replace Existing Granite Curb with 2' 6" Concrete Curb and Gutter 0 LF 3. Lower Storm Inlet in Driveway 0 EA 4. Adjustment of Meter Boxes or Valves 0 EA 5. Adjustment of Manholes 0 EA 6. Undercut Excavation and Backfill 30 CY 7. Incidental Stone Base (CI) 40 TN 8. Milling Asphalt Pavement 4' to 5" 0 SY 9. Patching Existing Pavement 30 TN 10. Asph. Concrete Surface Course, Type S 4.75A (0.75 inch) 100 TN 11. Asph. Concrete Surface Course, Type S 9.5B (2 inch) 0 TN 12. THERMOPLASTIC PVT MKGLINES (4", 90 MILS) 720 LF TOTAL RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 8 of 13 ATTACHMENT B: ACCEPTED by the City of Rocky Mount For Falls Road Resurfacing 320-180920CK City of Rocky Mount Total amount of accepted by the owner, included base proposal and proposal alternates: $___________________ BY: Title: Purchasing Manager Date: PRE-AUDIT This instrument has been preaudited in the manner required by the Budget and Fiscal Control Act. ______________________________________________ Finance Director Date RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 9 of 13 ATTACHMENT C: ACCEPTANCE OF G E N E R A L TERMS AND C O N D I T I O N S City of Rocky Mount General Terms and Conditions Review Terms and Conditions: https://rockymountnc.gov/vendor __________ Initial here to indicate that you have read and agree to the City of Rocky Mount General Terms and Conditions. This Space Is Intentionally Left Blank https://rockymountnc.gov/vendor RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 10 of 13 ATTACHMENT D: SUPPLEMENTAL VENDOR INFORMATION HISTORICALLY UNDERUTILIZED BUSINESSES Historically Underutilized Businesses (HUBs) consist of minority, women and disabled business firms that are at least fifty-one percent owned and operated by an individual(s) of the categories. Also included in this category are disabled business enterprises and non-profit work centers for the blind and severely disabled. Pursuant to G.S. 143B-1361(a), 143-48 and 143-128.4, the State invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non- profit work centers for the blind and severely disabled. This includes utilizing subcontractors to perform the required functions in this RFP. Any questions concerning NC HUB certification, contact the North Carolina Office of Historically Underutilized Businesses at (919) 807-2330. The Vendor shall respond to question #1 and #2 below. a) Is Vendor a Historically Underutilized Business? Yes No b) Is Vendor Certified with North Carolina as a Historically Underutilized Business? Yes No If so, state HUB classification: ________________________________________________________________ CONTRACTOR REGISTRATION New vendors must complete a vendor registration form using the link below. If you are a current vendor that has not completed the online vendor registration also complete the form. Once registration is complete email a copy of your W9 an E-Verify Affidavit to the contact person listed on the coversheet. rockymountnc.gov/vendor http://ncadmin.nc.gov/businesses/hub http://ncadmin.nc.gov/businesses/hub RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 11 of 13 ATTACHMENT E: MWBE FORMS RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 12 of 13 EXHIBIT A: IMAGE FOR OPTION 1 RFP 320-180920CK CONTRACTOR: _______________________________ Standard Form of Informal Contract and General Conditions Page 13 of 13 EXHIBIT B: IMAGE FOR OPTION 2