Administrative Assistant II, Workforce Development

Administrative Assistant II, Workforce Development Category:StaffSubscribe: Department:Business and OutreachLocations:Pittsfield, MAPosted:Jun 14, 2022Closes:Open Until FilledType:Full-timeRef. No.:PV#22-052RPosition ID:148967 Share About Berkshire Community College:Berkshire Community College (BCC) has the distinction of being the first community college established in the Commonwealth of Massachusetts. Nestled in the scenic Berkshire Hills, our nearly 2,000 students have access to a wide range of career and transfer programs on our newly renovated campus. Occupying a scenic 180-acre property, just minutes from downtown Pittsfield, Massachusetts, BCC provides students from a broad range of cultural and socioeconomic backgrounds with an intimate learning environment, small class sizes, and much opportunity for interaction with faculty. Berkshire County was home to many forward-thinking historic figures including, W.E.B. DuBois, Susan B. Anthony, and Elizabeth (Mumbet) Freeman, all of

whom were pioneers of social justice. The Berkshires contain both rural and urban elements, combining a beautiful natural environment with world class museums and other cultural opportunities. Pittsfield and Berkshire County continue to evolve, with immigrants from over 70 countries now calling the Berkshires their home. BCC seeks to recruit diverse employees who embrace, as well as demonstrate, a commitment to diversity and inclusion and whose experiences and perspectives model the opportunities and success derived from a college education. Job Description:Position Overview:Reporting to the Executive Director of Community Education and Workforce Development, the Administrative Assistant will be responsible for the professional support of the College's workforce programming and a wide range of informal community workshops including offerings in arts & culture; makerspace and creative technology exploration; and the intersecting area of food production and preparation, health, community science and our deepening understanding of our shared environment. Job details include developing communications, classroom schedules, participant correspondence, distributing and procuring course materials, and managing course evaluations. Responsible for timely and accurate entry of data, compilation of records, and creation of reports, contracts, invoices, requisitions, and other critical program records. Important tasks also include compiling and analyzing data to determine enrollment and/or employment trends, and assisting the team in researching, developing, and funding new innovative programs. The assistant may perform other duties necessary to support critical work of this division. Some flexibility to accommodate shared coverage for evening or weekend programs may be required. Requirements:Qualifications: Applicants must have either: (A) three years of full-time, or equivalent part-time experience in office management, office administration, program management or business management, to include one or more of the following functions: purchasing, budgeting, accounting, records management, work simplification, grants management or not-for-profit program administration. (B) any equivalent combination of the required experience and the substitutions below and as set forth in the Commonwealth of Massachusetts Human Resources Division Class Specifications for the Administrative Assistant Series: Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.* II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* *Education toward a degree will be considered proportionally towards these requirements. NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience. The successful candidate will demonstrate: Excellent written and verbal communication skills;Strong analytical and problem-solving skills;Ability to work independently, manage multiple projects effectively, and meet deadlines with attention to detail in a fast-paced environment;Interest in learning and using new software and technologies;Ability to maintain appropriate confidentiality;Experience and skill in managing budgets;Proficiency using tools for Digital Communications, Outlook, spreadsheet and presentation applications, and interest or experience in data visualization;Understanding of and strong commitment to the mission of Community Colleges. Additional Information:Source of Funding:State Area of Assignment:Workforce Development Salary:$50,852.10/year, Grade 17, Step 1 Union:AFSCME Supervisor:Executive Director of Community Education and Workforce Development Massachusetts Class Specificationsfor the Administrative Assistant series are available on the Massachusetts Department of Higher Education Website. Pursuant to the Clery Act of 1990 a copy of Berkshire Community College's security reportis available on the BCC Website. BCC is committed to providing an inclusive learning and working environment that values the diverse backgrounds of all people and encourages applications from individuals whose experiences and perspectives model the opportunities and success derived from a college education. Berkshire Community College is an affirmative action/equal opportunity institution and does not discriminate on basis of race, creed, religion, color, gender, gender identity, sexual orientation, age, disability, genetic information, maternity leave, military service, and national origin in its education programs or employment. Application Instructions:Application Procedures:To apply, please submit your cover letter and resume by visiting the Berkshire Community College Job Board. Applicant review begins on June 30, 2022.