Supply and Delivery of Lumber products

Supply and Delivery of Lumber products Project Description :MANITOBA REFERENCE NUMBER: MB-MBPB-25R-00035 ISSUING DEPARTMENT: Procurement and Supply Chain DATE ISSUED: 02/02/2023 ISSUED BY: Shane Anderson TELEPHONE: 204 945-6347 The Government of Manitoba (Manitoba) is requesting bid submissions for the supply and delivery of lumber products. NOTE: For INFORMATION or item clarification, if required<(>,<)> CONTACT: Shane Anderson at shane.anderson@gov.mb.ca FOB Destination, Freight prepaid to: The Pas Natural Resources and Northern Development Resource Yard 350 Grace Lake Road, The Pas, MB Attn: Murray Breemersch Please contact the individual noted above if additional information or clarification is required on the following items. Bidder must indicate if you are able to meet the requested installation date of March 31, 2023 yes ____ OR no ____ ALL PRODUCTS MUST BE DELIVERED ON OR BEFORE MARCH 31, 2023 If NO, then indicate a

realistic delivery as follows: Delivery in ___ working days or ____weeks from receipt of the order. This procurement is subject to Canadian Free Trade Agreement. GENERAL TERMS & CONDITIONS: Bidders must "login" to MERX to access the General Terms & Conditions which apply to this RFQ, in addition to those shown below. After "login" follow the links: Information -> Government Publications -> Manitoba Terms and Conditions -> Request for Quotation. SUBMISSION TERMS AND CONDITIONS: The Bid MUST be signed by a representative of the Bidder with the authority to bind the Bidder. The name and title of the representative signing the Bid should also be printed below their signature. Bids MUST be received at the Submission Address no later than the closing date and time. Vendor's e-mail address: (if available) ____________________ Quantity clarification: quantity listed contains 2 or 3 decimals. _________________________________________________________________________ ITEM QTY DESCRIPTION DELIVERY NO. DATE ======================================================== ITEM 10 24/03/2023 15,000.00 Each GSIN: N5600MATERIAL: 99121099 BUILDING MATERIALS - OTHER, AS DESCRIBED BELOW: Building Material and supplies; (repairs and maintenance) #22230277 Lumber Supply: 1 Lift -Prem. straight 2" x 4" lumber 8ft (294ct)** 1 Lift -Cedar Tone Treated 2# x 4" -12ft (156ct)** 1 Lift -Cedar Tone Treated 2# x 4" -16ft (156ct)** 1 Lift -3/8" plywood sheets (80ct)* 1 Lift -3/8" treated plywood sheets (80ct)* ======================================================== QUOTATION EVALUATION: Generally the lowest overall price of an acceptable item(s) in accordance with the terms & conditions of the RFQ will be awarded the order. Quotations will be evaluated based on suitability of unit offered compared to the end users needs, product specifications, price<(>,<)> delivery, quality of the bidder's performance in past awards and any other terms & conditions indicated on this RFQ. Suitability evaluation to be at Manitoba's sole discretion Failure to provide adequate information to evaluate the item offered may be cause for rejection of your quote by the Manitoba Government (Manitoba) PRODUCT OFFERED: The product offered must meet the requirements and expectations for it's intended use If it is your intention to offer an item, which does not meet all the specs/description as outlined, then you must indicate all intended deviations or changes on the return quote. Bidders must be prepared to provide (IF REQUESTED): a) references of current users of model offered b) a demo unit to the department for a reasonable time<(>,<)> for evaluation<(>,<)> The product offered must meet the requirements and expectations for its intended use. Please indicate: Manufacturers Name__________ Brand Name______________ Product / Style Number ________ Bidder's catalogue/reference number ( if applicable) ___________ PERMITS: Any and all permits will be the responsibility of the successful proponent. INSURANCE:,,,,,, Certificate of Insurance ,, The Proponent should provide a Certificate of Insurance, satisfactory to Manitoba, as written evidence of the required insurance covering Services to be provided under the Agreement, with minimum coverage as identified below. Alternatively, if the Proponent does not currently carry the required insurance, the Proponent Must provide a letter from an insurance broker licensed in Canada stating that the Proponent shall be able to purchase the required insurance if the Proponent is the Successful Proponent. General Liability Insurance with a minimum limit of $2.0 million per claim or occurrence. ii),,Errors and Omissions Insurance with a minimum limit of $2.0 million per claim or occurrence. Workers Compensation Insurance: The Proponent should provide a Workers Compensation Insurance Number: __________as written evidence of the required insurance covering Services to be provided under the Agreement. QUALITY / ACCEPTABILITY: Any product supplied must be new, unused, first quality. Demo units will not be accepted. All goods delivered are subject to inspection prior to delivery acceptance. Signing of any delivery slip should not be construed as acceptance of the product delivered. Manitoba reserves the right to reject any product, after final inspection that does not meet the specification or product description requested. Manitoba reserves the right to reject any product supplied which, upon inspection or use, is deemed by the using department to be unacceptable for their intended use. Products to be supplied as specified on the contract/purchase order. Any substitutes shipped without prior written approval will be rejected at time of delivery or held at shipper's risk pending return instructions Products rejected by the using department will be returned to the Vendor for full credit or replacement product at no cost to Manitoba or the contract may be cancelled. GOVERNING LAWS: Manitoba requires its suppliers to adhere to provincial labour laws and, where businesses use sources outside of Canada, Manitoba expects suppliers to comply with local labour laws in the country of manufacture INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES" DEFINITIONS: "Indigenous Business" means a business that is at least 51% Indigenous owned and controlled and, if it has six or more full-time employees, at least one-third of its employees must be Indigenous persons. "Indigenous Business Directory" means a business directory of Indigenous businesses that meet Manitoba's definition of an Indigenous business. 'Indigenous Business Standard" means terms and conditions that indicate that Indigenous business participation is desirable but not mandatory. "Indigenous Person" means a First Nations, Non-status Indian, Métis or Inuit person who is a Canadian citizen and resident of Canada. INDIGENOUS PROCUREMENT INITIATIVE: Manitoba is committed to community economic development as a key component of its economic strategy. It intends to develop a provincial economy that is more inclusive, equitable and sustainable. Procurement practices are one means that can be used to contribute to the growth of Indigenous businesses. In that regard, Manitoba developed the Indigenous Procurement Initiative (IPI). The objective of IPI is to increase the participation of Indigenous businesses in providing goods and services to Manitoba. INDIGENOUS BUSINESS STANDARD: Indigenous participation is desired but bids will not be disqualified if there is no Indigenous business participation. INDIGENOUS BUSINESS DIRECTORY: Manitoba has established a directory of Indigenous businesses called the "Indigenous Business Directory". This directory is a list of Indigenous businesses (including non profit organizations and economic development corporations) that have self declared as an Indigenous Business meeting that definition under the IPI. It is neither comprehensive nor exhaustive but may be a useful resource to identifying Indigenous businesses for potential partnering or sub-contracting purposes. Indigenous businesses not listed in the Directory may also be used. Registration in the Indigenous Business Directory does not guarantee certification as an Indigenous business, as business status may change; therefore formal certification is required in the formal tender process. Indigenous businesses are encouraged to register by contacting Manitoba Labour, Consumer Protection and Government Services Procurement and Supply Chain (PSC) . For further information on the Indigenous Business Directory<(>,<)> registration forms and access to a copy of the Indigenous Business Directory please see the following website: http://www.gov.mb.ca/finance/psb/api/api bd.html or contact: Manitoba Labour, Consumer Protection and Government Services Procurement and Supply Chain (PSC) 600 - 352 Donald Street Winnipeg, Manitoba R3B 2H8 Ph: 204-945-6361 For all other general inquiries related to this tender opportunity<(> ,<)> please contact the name of the individual(s) identified on page one of this tender document. TERMINATION: Manitoba may immediately terminate this purchase order, in writing<(> ,<)> in part or in total, for any of the following reasons: a)the goods or services provided by the Vendor are not according to the purchase order or are otherwise unsatisfactory; or b)the Vendor has failed to meet or will be unable to meet the delivery date indicated on the purchase order; or c)the Vendor has failed to comply with one or more of the terms or conditions of the purchase order; or d)the Vendor fails to secure, maintain or renew any required license or permit for the Vendor's business; or e)the Vendor engages in any activities, trade practices or employment practices which, in Manitoba's opinion, are prejudicial to the interests of Manitoba, or a department or agency thereof. Manitoba reserves the right to cancel any item in part or in total<(> ,<)> prior to delivery of the goods or services, due to program changes<(> ,<)> funding changes, etc. RETURNS/EXCHANGES Some product may need to be returned or exchanged during the course of the construction project. State your return exchange/policy: __________________________________________________________ __________________________________________________________ __________________________________________________________ PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES: Neither the bidder nor its suppliers/vendors, employees or consultants shall make any public statement relating to the existence or performance of the purchase order/contract without the prior written consent of the Province of Manitoba, which shall not be unreasonably withheld. The provision of this condition shall apply during the extension of a purchase order/contract and indefinitely after its expiry or termination. VENDOR INFORMATION: RIGHT TO REISSUE RFQ Manitoba reserves the right to cancel and/or reissue the RFQ where<(> ,<)> in Manitoba's sole opinion, none of the quotes submitted in response to the RFQ warrant acceptance or where it would be in the best interests of Manitoba to do so. Costs incurred in the preparation<(>,<)> presentation and submission of a quote shall be borne entirely by the Bidder. Manitoba shall not reimburse any bidders for any costs if the RFQ is cancelled or reissued. AUTHORIZED VENDOR: Manitoba reserves the right, prior to any contract award, to secure evidence to Manitoba's satisfaction that any bidder is the manufacturer or an authorized distributor, dealer or retailer of the goods offered and is authorized to sell these goods in Manitoba, Canada and upon request will provide Manitoba with written evidence thereof. CANADIAN FUNDS: Manitoba prefers to receive quotations in Canadian funds. If the pricing offered is quoted in a currency other than Canadian then the currency is to be clearly identified on the quote document. ACCOUNTS RECEIVABLE ADDRESS: Due to our computerized accounts payable system please advise if your invoice address (accounts receivable) is the same as the address for orders / quotes shown above YES ____ or NO ______ If NO provide complete details i.e. box #, street address, city<(>,<)> province, postal code, etc. _________________ MANITOBA'S RETAIL SALES TAX LICENSE: Are you licensed by Manitoba Finance to collect and remit Manitoba's Retail Sales Tax YES_____ or NO_____ If NO disregard the following paragraph. MANITOBAS RETAIL SALES TAX: Is the product(s) offered subject to Manitoba's Retail Sales Tax YES____ or NO _____ If the quote consists of both taxable (T) and non-taxable ( NT) items please indicate T or NT opposite each item offered. PAYMENT TERMS: Manitoba will consider Early Payment Terms. Manitoba's standard payment term is net thirty (30) days. The Bidder shall specify their standard invoice term: _____________________________ Is there any applicable discounts for early payment? Yes _____ No _____ Initial __________ If Yes, please specify: _____________________________________________________ Does your early payment clause appear on your invoice? Yes _____ No _____ Initial __________. Proposed Delivery Address: TENDERS TO BE RETURNED TO: MERX Electronic Bid Submission www.MERX.