On Call Engineering Services for Transportation Field Services

(v.12/06/2021) Request for Qualifications No.: 274-TFS-6-22 Title: On Call Engineering Services for Transportation Field Services Issue Date: July 29, 2022 Due Date: August 24, 2022 not later than 2:00pm EST Issuing Department: Transportation Field Services Direct all inquiries concerning this RFQ to: Daniel Callahan Procurement Analyst Email: daniel.callahan@raleighnc.gov 2 Table of Contents 1. Introduction .............................................................................................. 3 1.1. Purpose ........................................................................................... 3 1.2. Background ..................................................................................... 4 1.3. RFQ Timeline .................................................................................. 5 1.4. Pre-Submittal Conference ............................................................... 5 1.5.

Questions ........................................................................................ 5 1.6. Submittal Requirements and Contact Information ........................... 6 1.7. MWBE Participation Form ............................................................... 7 1.8. Rights to Submitted Material ........................................................... 7 1.9. Communications ............................................................................. 7 1.10. Lobbying ......................................................................................... 7 1.11. Conflicts of Interest ......................................................................... 7 1.12. Proposer Expenses ......................................................................... 9 1.13. Proposer Acceptance ...................................................................... 9 2. Qualifications Package .......................................................................... 10 2.1. Request for Qualifications Required Document Format ................ 10 2.2. Hourly Rates ................................................................................. 12 2.3. Qualifications Package Documents ............................................... 12 3. Proposal Evaluation .............................................................................. 13 3.1. Evaluation Criteria ......................................................................... 13 3.2. Final Selection............................................................................... 13 3.3. Notice to Proposers Regarding RFQ Terms & Conditions ............ 13 3.4. Contract Term....................................................................13 4. Scope of Services .................................................................................. 15 Appendix I – Hourly Rate Schedule ................................................................ 17 Appendix II – Proposer Questionnaire ........................................................... 18 Appendix III – Reference Questionnaire (Instructions) ................................. 19 Appendix III – Reference Questionnaire Form ............................................... 20 Appendix IV – MWBE Participation Form ...................................................... 22 Appendix V – Contract Standard Terms & Conditions .................................. 23 Appendix VI – Exceptions to RFQ ................................................................... 32 3 1 INTRODUCTION 1.1 Purpose The City of Raleigh is seeking one or more qualified firm(s) with which to contract for the following services: The City of Raleigh Department of Transportation invites qualified firms to submit qualifications for on-call professional services as per the Mini Brooks Act (Qualification Based Selection) according to GS 143-64.31, for engineering services, to include construction administration (CA), construction engineering and inspection services (CEI), ADA/PROWAG evaluation and consulting for pedestrian facilities (ADA), asset/pavement preservation contract scope development and consulting, and construction materials testing (CMT) required for Sidewalk Installation; Sidewalk Repair; Sealing of Existing Pavement Cracks and Joints; Asphalt Surface Treatment; Bridge Deck, Superstructure and Substructure Repair. Improvement projects may include but are not limited to all aspects of road construction and maintenance as defined by the latest versions of the City of Raleigh Standard Details, the NCDOT Standard Specifications for Roads and Structures, the Manual on Uniform Traffic Control Devices (MUTCD). The purpose of this Request for Qualifications is for the City of Raleigh Department of Transportation to secure up to 8 qualified firms to provide the professional services identified above. The City may elect to secure fewer firms based on the number of firms qualified to provide the professional services identified above. The professional engineering services required for these types of projects would be an on call as needed basis for three years from the date of executed contract(s) with options to renew. Anticipated projects designated as suitable for the on-call services contract will have an anticipated cost no greater than $2,500,000.00. These are City of Raleigh projects, and the selected firm(s) will contract directly with the City of Raleigh. Master Agreements will be set up on a not to exceed basis with individual scope of works for each project(s). A detailed scope of services is provided in Section 4 of this document. Information related to this solicitation, including any addenda, will be posted to the North Carolina Interactive Purchasing System (IPS) at: https://www.ips.state.nc.us/IPS/ All questions related to this solicitation must be submitted in writing (via email) to the following individual: Contact Name Email Address Daniel Callahan daniel.callahan@raleighnc.gov Questions submitted via telephone will not be answered. Error! Reference source not found. 1.2 Background The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing areas in the country. A great economy, top educational institutions, and exceptional health care facilities are some of the characteristics that attract people to the triangle area. The mild https://www.ips.state.nc.us/IPS/ 4 climate, diverse work force and proximity to Research Triangle Park combine to make Raleigh a great place to live. Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and economic sustainability. The City conserves and protects our environmental resources through best practice and cutting-edge conservation and stewardship, land use, infrastructure and building technologies. The City welcomes growth and diversity through policies and programs that will protect and enhance Raleigh’s existing neighborhoods, natural amenities, history, and cultural and human resources for future generations. The City leads to improve quality of life for neighborhoods and standard of living for all citizens. The City works with universities, colleges, citizens, and local partners to promote new technology, create new job opportunities, and encourage local businesses and entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry out the duties of the City through transparent civic engagement and by providing the very best customer service to our citizens. The Raleigh Department of Transportation is responsible for all aspects of construction and maintenance associated with over 1,120 centerline miles of City maintained street right of way. In addition, the Department is responsible for maintenance and repair of over 1137 miles of sidewalk and approximately 33,648 curb ramps within City & NCDOT rights of way. The City also maintains certain signs, signals and pavement markings within the City limits on NCDOT rights of way. The Raleigh Department of Transportation is also responsible for Transportation planning and Transportation Engineering within the City Limits. Master service agreements and associated scopes of work will support Raleigh Department of Transportation projects and initiatives to improve streets, sidewalks, bridges and associated ancillary infrastructure to deliver a better quality of life to the citizens of Raleigh. 1.3 RFQ Timeline Provided below is a list of the anticipated schedule of events related to this solicitation. The City of Raleigh reserves the right to modify and/or adjust the following schedule to meet the needs of the project. All times shown are Eastern Time (ET): RFQ Process Date and time RFQ Advertisement Date July 29, 2022 Pre-Submittal Conference N/A Deadline for written questions August 10, 2022 City Response to Questions (anticipated) August 17, 2022 5 Submittal Due Date and Time August 24, 2022 Evaluation Meeting (anticipated) August 31, 2022 Interviews (if required) Week of September 5, 2022 Selection Announcement (tentative) September 12, 2022 1.4 Pre-Submittal Conference In the event that the City of Raleigh elects to conduct a Pre-Submittal Conference or Site Visit, attendance by prospective proposers is strongly encouraged but is not mandatory. Prospective Proposers are encouraged to submit written questions in advance. 1.5 Questions Requests for clarification and questions to this RFQ must be received by the City not later than the date shown above in Section 1.3 RFQ Timeline, for the submittal of written inquires. The firm’s failure to request clarification and submit questions by the date in the RFQ Timeline above shall be considered to constitute the firm’s acceptance of all City’s terms and conditions and requirements. The City shall issue addenda reflecting questions and answers to this RFQ, if any, and shall be posted to North Carolina Interactive Purchasing System (IPS). No information, instruction or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise in connection with this RFQ, shall be considered authoritative or binding. Respondents shall be entitled to rely only on written material contained in an Addendum to this RFQ. It is important that all Respondents submitting to this RFQ periodically check the North Carolina Interactive Purchasing System (IPS) for any Addenda. It is the Respondents responsibility to ensure that all addenda have been reviewed and, if required signed and returned. All questions related to this solicitation must be submitted in writing (via email) to the following individual: Contact Name Email Address Daniel Callahan daniel.callahan@raleighnc.gov Questions submitted via telephone will not be answered. 1.6 Submittal Requirements and Contact Information Proposals must follow the format as defined in Section 2 Qualifications Package and be addressed and submitted as follows: 6 DELIVERED BY US POSTAL SERVICE MAIL: DELIVERED BY OTHER DEIVERY SERVICES: City of Raleigh City of Raleigh ATTN: Daniel Callahan ATTN: Daniel Callahan 2550 Operations Way 2550 Operations Way Raleigh, NC 27604 RFQ No. 274-TFS-6-22 Raleigh, NC 27604 RFQ No. 274-TFS-6-22 Proposals must be enclosed in a sealed envelope or package and clearly marked with the name of the submitting company, the RFQ number and the RFQ Title. Proposers must submit: A. one (1) signed original; B. one (1) electronic version of the signed original; C. and (3) copies of the signed proposal. The electronic version of the Proposal must be submitted as a viewable and printable Adobe Portable Document File (PDF) on a flash drive. Both hard copy and electronic versions must be received by the City on or before the RFQ date and time provided in Section 1.3 RFQ Timeline. Proposals received after the RFQ deadline above will not be considered and will be returned unopened to the return address provided on the submission envelope. Any requirements in the RFQ that cannot be met must be indicated on Appendix VI: Exceptions to the RFQ and submitted with the qualifications. Proposers must respond to the entire Request for Qualifications (RFQ). Any incomplete proposal may be eliminated from competition at the discretion of the City of Raleigh. The City reserves the right to reject any or all proposals for any reason and to waive any informality it deems in its best interest. Submittals that arrive after the due date and time will not be accepted or considered for any reason whatsoever. If the Firm elects to mail in its response, the Firm must allow sufficient time to ensure the City’s proper receipt of the package by the time specified in Section 1.3 RFQ Timeline. Regardless of the delivery method, it is the responsibility of the Firm to ensure that their response arrives at the designated location specified in this Section 1.6 by the due date and time specified in Section 1.3 RFQ Timeline. 1.7 MWBE Participation Form The City of Raleigh prohibits discrimination in any manner against any person based on actual or perceived age, race, color, creed, national origin, sex, mental or physical disability, sexual orientation, gender identity or expression, familial or marital status, religion, economic status, or veteran status. The City maintains an affirmative policy of fostering, promoting, and conducting business with women and minority owned business enterprises. Complete and submit the MWBE Participation Form (Appendix IV) with your qualification package.