General Services

Type Request for Proposals Status Issued Number 2022-JUN-117 (General Services) Issue Date & Time 6/2/2022 02:01:00 PM (CT) Close Date & Time 7/21/2022 02:00:00 PM (CT) Time Left22 hours 45 minutes 28 seconds Notes This is a MULTI-AWARD BID FOR GENERAL SERVICES VENDORS. ALLEN ISD urges all Vendors that provide these services to respond to this Bid/Proposal, even if you are a sole source of the product/service. SPECIFICATIONS are provided as an attribute in this solicitation document. PLEASE READ THE ENTIRE RFP CAREFULLY AND DOWNLOAD ALL ATTACHMENTS PRIOR TO RESPONDING TO THIS PROPOSAL. Attention Previously Awarded Vendors: To check on the maturity date of an existing contract or determine if you should submit a new response, please contact the Purchasing Department at (972) 908-8913. If your company has been awarded a contract on a Purchasing Cooperative, you do NOT need to respond to this RFP. Please contact the Purchasing Department at (972) 908-8913 to discuss becoming an approved

vendor with Allen ISD. Electronic Bidding: Although we are legally required to accept paper bid submissions, we strongly encourage that bidders submit this bid electronically. Electronic bidding will eliminate errors, unnecessary work, and reduce paper. When filing this bid electronically, please do not send us a paper copy as the electronic version will prevail. Contractors are solely responsible for the timely delivery of their Bid response to the Purchasing Department. Responses received after the deadline will be rejected and shall be returned to the Contractor unopened. Responses submitted by public or private carriers must arrive by the deadline. No provisions or exceptions are made for late delivery due to actions or consequences of third-party carriers. In the event the District’s offices are closed due to inclement weather or for any other unforeseen cause, the deadline for submission shall automatically be extended until the next operational business day, unless Contractor is otherwise notified. The time of day shall remain the same. Prior to the final selection, Contractors may be required to submit additional information, which the District may deem necessary to further evaluate the Contractor’s qualifications. The District reserves the right to postpone the deadline through an addendum. Procurement results will become available after approval by the Board of Trustees. CONTRACT – This Proposal, when properly accepted and approved by the Allen Independent School District School Board of Trustees, shall constitute a Contract equally binding between the successful proposers and the Allen ISD. No different or additional terms will become part of this Contract with the exception of any addendum. TERM - The successful vendor(s) will enter into an annual contract for Catalog/Discount Vendors. The initial contract period shall be effective upon Board approval and be firm for one (1) year from the date of the award. The contract, upon agreement of both the successful vendor(s) and Allen ISD, shall automatically extend for four (4) additional one (1) year periods. Allen ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Allen ISD has the option to issue subsequent RFPs as needed. The District reserves the right to award multiple Contractors to achieve the best value. Initial Contract Period: August 22, 2022 – August 21, 2023 Contract YR2 (Option): August 22, 2023 – August 21, 2024 Contract YR3 (Option): August 22, 2024 – August 21, 2025 Contract YR4 (Option): August 22, 2025 – August 21, 2026 Contract YR5 (Option): August 22, 2026 – August 21, 2027 As of the Issuance date of this solicitation and continuing until the final date for submission of proposals, contact with Allen ISD employees, except for staff members of the Purchasing Department, is strictly prohibited. All personnel representing Allen ISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation. Any vendor found to be acting in any way contrary to this directive will be disqualified from entering into any contract that may result from this solicitation. Concat Info:- Name Patti Reilly Address 1451 N Watters RD Allen, TX 75013 USA Phone 972 (908) 8913 Fax Email patricia.reilly@allenisd.org