Aerial Application Services- Noxious weeds

REQUEST FOR PROPOSALSSUMMIT COUNTY, UTAHAerial Application Services – Noxious Weeds REQUEST FOR PROPOSALSSUMMIT COUNTY, UTAHAerial Application Services – Noxious Weeds TABLE OF CONTENTS SCHEDULE Page 3NOTICE Page 4GENERAL OVERVIEW Page 5SCOPE OF WORK Page 9SUBMITTAL REQUIREMENTS Page 10EVALUATION CRITERIA Page 12ADDENDUM A – CONTRACT AGREEMENT Page 13 REQUEST FOR PROPOSALSSUMMIT COUNTY, UTAHAerial Application Services – Noxious Weeds SECTION 1 - Schedule RFP Available March 11, 2024 Deadline for Questions March 25, 2024 Proposals Due April 1, 2024 3:00PM Interviews (if needed) TBD – April 5, 2024 Contract Commencement April 15, 2024 Respondents or their agents are instructed not to contact selection committee members, County employees, agents or contractors of the County, the County Manager’s office, or the County Council, or to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this

RFP to the date of execution of the Agreement resulting from this solicitation. County, in its sole discretion, may disqualify Respondents in violation of this paragraph. REQUEST FOR PROPOSALSSUMMIT COUNTY, UTAHAERIAL APPLICATION SERVICES – NOXIOUS WEEDS SECTION 2 - Notice Summit County is soliciting proposals from qualified firms to perform aerial application of herbicides throughout specific areas of Summit County, Utah. This work is to be performed under the direction and coordination of the Summit County Weed Division. Specific weeds that will be targeted include leafy spurge, Canada thistle, musk thistle, along with other noxious weeds. Respondents may contact Clay Coleman at (435) 336-3994 or document.write('ccoleman'+'@'+'summitcounty.org')ccoleman@summitcounty.org For security reasons, you must enable JavaScript to view this E-mail address. with questions regarding the Sciquest website and the RFP. The right to reject any and all proposals or to accept any statement that is deemed to be more advantageous to the public and county is reserved. Proposals will be evaluated by a County selection committee and several Respondents may be invited to be interviewed. Following completion of the evaluation and establishment of the preference ranking, negotiations for contract purposes may be initiated with the top ranked Respondents. REQUEST FOR PROPOSALSSUMMIT COUNTY, UTAHAerial Application Services – Noxious Weeds SECTION 3 – General Overview REQUEST FOR PROPOSALSummit County (“ County”) is soliciting proposals from qualified firms (“ Respondent” or “ Respondents”) to perform aerial application of herbicides in Summit County, Utah. This work is to be performed under the direction and coordination of the Summit County Weed Division. Specific weeds that will be targeted include leafy spurge, Canada thistle, along with other noxious weeds. MINIMUM QUALIFICATIONSEvidence of a valid Utah commercial aerial applicator license. Demonstrated experience in providing aerial application services during the past five (5) years. Demonstrated compliance with Federal Aviation Regulations Part 137 as well as laws and administrative rules of the State of Utah. Compliance with insurance requirements as outlined in this document. WRITTEN AGREEMENT REQUIREDThe selected Respondent will be required to enter into written agreement with the County to provide all services required in this RFP. The standard form of agreement is attached to this RFP as Addendum A. The form agreement is provided for information purposes only. County may modify the terms of the agreement at any time prior to execution. BACKGROUNDSummit County is characterized by rugged badlands terrain with elevations in the areas targeted for aerial application services ranging from 5,000 feet to 7,000 feet. Summit County Weed Division has worked cooperatively with landowners to provide weed control on public and private lands in populated areas. These areas are divided largely between three areas; North Summit comprises of Henefer, Coalville and Wanship areas, South Summit consisting of the Kamas and Oakley areas, and the Snyderville Basin which includes Park City, Kimball Junction and the surrounding areas. A majority of the aerial applications will take place in the North and South Summit areas. Due to the geography of the area, aerial application has proven to be one of the most efficient methods to counter invasive noxious weeds. Over the past four years, the County has requested annual aerial application of 3,000 acres on average and an average of 15 hours of ferrying to facilitate locating noxious weeds. These services are scheduled twice annually through the County Weed Division and generally take place the second week of June and second week of September. SCOPE OF AGREEMENTThe selected Respondent will be required to provide all labor, supervision, materials, supplies, transportation, equipment, and services necessary to assume overall responsibility for the coordination and administration of the Project. The selected Respondent will be required to obtain all necessary building permits and inspections required by law. RESPONSIBILITIES OF THE SELECTED RESPONDENTThe services being request are outlined in Section 4 – Scope of Work. PROPOSED TERM OF CONTRACTThe County is desirous to engage in a multi-year contract for aerial application services. This RFP requests Respondents to provide annual pricing for a three year period. Options for two additional one-year extensions will be included in the final contract at the discretion of the County. Respondents are asked to provide a proposed method on how rates for those two extension periods should be determined. EVALUATION AND EVALUATION CRITERIAProposal evaluation criteria are outlined in Section 6. The selection committee will consider all documents, the response to this RFP, information gained while evaluating responses, and other relevant information to make its determination. The committee’s selection will be those Respondents which, in the committee’s sole opinion, are best able to provide the services according to the County’s needs. SUBMISSION PROCEDURE AND PROPOSAL CONTENTProposals shall be submitted not later than 3:00 p.m. local time on April 1, 2024, all responses to this RFP must be submitted through the state procurement system SciQuest. Only bids received via SciQuest will be considered. ( https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah) All inquiries or questions relating to this RFP must be addressed to Clay Coleman in the Summit County Procurement Office. All communications regarding this RFP will be conducted through the query system in SciQuest. Phone calls or in person visits are prohibited. Do not directly contact the County, Department or other County officers or employees One (1) electronic copy shall be submitted. Statements shall be limited to fifteen (15) pages in length; single sided, excluding cover sheets and cover letter. Proposals shall contain all required information and be in the format outlined in Section 5 – Submittal Requirements. Any exceptions should be noted and explained. All Proposals must include a cover letter indicating the Respondent’s name, address, telephone number, email address, and facsimile number. The statement must be signed by an authorized representative of Respondent’s firm. INSURANCE REQUIREMENTSThe selected Respondent, at its own cost and expense, shall secure and maintain the following policies of insurance: See Attachment A ADDITIONAL INFORMATIONNo interpretation of the meaning of any provision in this RFP, nor correction of any apparent ambiguity, inconsistency, error, or any other matter pertaining to this RFP shall be made to the Respondent orally. Every request for interpretation or additional information regarding this RFP shall be made in writing to Clay Coleman, Purchasing Agent, via Sciquest The deadline for questions shall be March 24, 2024. County shall not be obligated to respond to requests for such interpretation or correction. Respondents or their agents are instructed not to contact selection committee members, County employees, agents or contractors of the County, the County Manager’s office, or the County Council, or to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFP to the date of execution of the Agreement resulting from this solicitation. County, in its sole discretion, may disqualify Respondents in violation of this paragraph. County reserves the right to cancel or modify the terms of this RFP at any time. County will provide Respondents with written notice of the cancellation or modification. If necessary, the selection committee shall notify those Respondents to be given further consideration and interview. The interview requirements and format will be provided to the finalists in advance. REQUEST FOR PROPOSALSSUMMIT COUNTY, UTAHAerial application Services – Noxious Weeds SECTION 4 – Scope of Work The selected Respondent will coordinate with the Summit County Weeds Department on identifying locations, scheduling flights, and application timeframes. While the County will provide the herbicide supplies, the selected Respondent shall provide the following services: Equipment: The selected Respondent shall furnish all equipment and vehicles necessary to produce a final application. The selected Respondent shall provide sufficient equipment to satisfactorily spray designated areas. Equipment shall be capable of traveling at moderate/slow speeds to ensure proper control and distribution of herbicide. Equipment shall be fitted with a Global Positioning System (GPS) capable of mapping the areas sprayed and the selected Respondent shall deliver the GPS data electronically to the County to incorporate into their Geographic Information System (GIS). Data shall include real work coordinates, date, time, and targeted weeds. Data shall be transmitted to the County within 30 days of completing the aerial spraying operations. The selected Respondent shall provide all necessary herbicide mixing and transport trucks, fuel trucks, and water trucks. The Service Provider shall provide all security and maintenance of their equipment. Personnel: The selected Respondent shall provide sufficient pilot/operators that possess all necessary licenses and certifications required by applicable federal, state, and local laws to provide aerial application services. Pilots shall provide the necessary skills to identify noxious weeds at various growth stages while applying herbicide. Locations of Operations: The selected Respondent shall make the final determination of helistop locations. Loading and mixing areas shall be mutually established between the County and the selected Respondent. REQUEST FOR PROPOSALSSUMMIT COUNTY, UTAHAerial application Services – Noxious Weeds SECTION 5 – Submittal Requirements Respondents are requested to respond to each of the following inquiries and in the order stated. It is the Respondents responsibility to provide information demonstrating the minimum requirements (Section 3, #2) have been met. Please respond in full narrative sentences and restate each inquiry prior to responding: ORGANIZATION, RESOURCES, AND PERSONNELProvide the information listed below: Respondent’s name, address, principal office, and type of entity (i.e., corporation, LLC, etc.)The date of incorporation/organization and the state in which Respondent is incorporated or organized.Former names, if any, under which Respondent has conducted business and the years of operation under each name.The name of the contact person responsible for the RFP process including title, telephone number, and email address. Include information generally describing the size of Respondent’s firm, location of the office that will work directly with the County, and number of years in business providing aerial application services. List the key individuals who will be assigned to work with County. DEMONSTRATED PROJECT EXPERIENCEDiscuss Respondent firm’s overall qualifications and experience, specific to providing similar aerial application services. List at least three (3) clients who would provide references for Respondent’s work, with phone numbers, emails, and addresses. Please list any government references. PRICING BREAKDOWNRespondents are asked to provide annual pricing for a three-year period. To facilitate this the County requests that Respondents use the following table for reporting proposed pricing as part of the Respondent’s submittal: Service202420252026Aerial Application Service (per acre rate) Ferry cost for locating noxious weeds (per hour rate) STA-PUT Aerial Adhesive (per gallon rate) Marking Flags (per case) Respondents should include additional information on how they would propose handling pricing for the two optional one-year extensions if the contract is extended beyond the three-year initial term. WRITTEN CONFIRMATION ON SIGNING AGREEMENTProvide a statement that Respondent has read the attached agreement form and if selected shall execute the agreement with no exceptions. REQUEST FOR PROPOSALSSUMMIT COUNTY, UTAHAerial application Services – Noxious Weeds SECTION 6 – Evaluation Criteria The Respondents meeting the minimum qualifications stated herein shall be evaluated as follows: EVALUATION CRITERIABusiness structure, organization, resources and experience of personnel available to County. Firm’s demonstrated experience in providing aerial application services of the type covered in this RFP. Pricing of the proposed services and materials. Selection committee discretion CRITERIA WEIGHTING Factor WeightOrganization, Resources, and Personnel 20%Demonstrated Experience 35%Price of Equipment and Installation 30% Selection Committee Discretion 15% INTERVIEWSFollowing the evaluation of the written Statements of Proposal using the criteria above, County may determine to interview one or more of Respondents. Submission of a Statement of Proposal does not guarantee the right to an interview. County reserves the right to accept or reject any or all Statements of Proposal. Additional information and a Request for Technical Submittal will be provided to those Respondents being interviewed. FINAL SELECTIONThe County shall award a single contract to the top ranked Respondent following successful fee negotiations. Should the negotiations not be successful, the County may enter negotiations with the next highest ranked firm. Selection is no guarantee of work and the resulting contract will be strictly non-exclusive. ATTACHMENT A SUMMIT COUNTY STANDARD TERMS AND CONDITIONS FOR GOODS AND SERVICES 1. DEFINITIONS: The following terms shall have the meanings set forth below:(a) “ Confidential Information” means information that is deemed as confidential under applicable state, and federal laws including personal information. The County reserves the right to identify, during and after this Contract, additional reasonable types of categories of information that must be kept confidential under county ordinances and state and federal laws.(b) “ Contract” means the Contract Cover and Signature Page(s), including all referenced attachments and documents incorporated by reference. The term “Contract” may include any purchase orders that result from this Contract.(c) “ Contract Cover and Signature Page(s)” means the Summit County cover page(s) and signature page that Summit County and Contractor sign.(d) “ Contractor” means the individual or entity delivering the Services identified in this Contract. The term “Contractor” shall include Contractor’s agents, officers, employees, and partners.(e) “ Custom Deliverable” means the Work Product that Contractor is required to deliver to Summit County under this Contract.(f) “ Party or Parties” means Summit County and the Contractor. (g) " Procurement Item" means a supply, a service, Custom Deliverable, construction, or technology that Contractor is required to deliver to Summit County under this Contract.(h) “ Records” means all books, records, documents, statements, reports, data, information, and other material with respect to the matters covered, directly or indirectly, by this Contract, including (but not limited to) that which is necessary to sufficiently and properly reflect all direct and indirect costs related to the performance of this Contract.(h) “ Response” means the Contractor’s bid, proposals, quote, or any other document used by the Contractor to respond to Summit County’s Solicitation.(i) “ Services” means the furnishing of labor, time, or effort by Contractor pursuant to this Contract. Services include, but are not limited to, all of the deliverable(s) (including Custom Deliverable, supplies, equipment, or commodities) that result from Contractor performing the Services pursuant to this Contract. Services include those professional services identified in the Summit County Procurement Code.(j) “ Solicitation” means the documents used by Summit County to obtain Contractor’s Proposal. (k) “ Summit County” means Summit County, Utah, a body corporate and politic of the State of Utah.(l) “ Subcontractors” means subcontractors or subconsultants at any tier that are under the direct or indirect control or responsibility of the Contractor, and includes all independent contractors, agents, employees, authorized resellers, or anyone else for whom the Contractor may be liable at any tier, including a person or entity that is, or will be, providing or performing an essential aspect of this Contract, including Contractor’s manufacturers, distributors, and suppliers.(m) “ Work Product” means every invention, modification, discovery, design, development, customization, configuration, improvement, process, software program, work of authorship, documentation, formula, datum, technique, know how, secret, or intellectual property right whatsoever or any interest therein (whether patentable or not patentable or registerable under copyright or similar statutes or subject to analogous protection) that is specifically made, conceived, discovered, or reduced to practice by Contractor or Contract’s Subcontractors (either alone or with others) pursuant to this Contract. Work Product shall be considered a work made for hire under federal, state, and local laws; and all interest and title shall be transferred to and owned by Summit County. Notwithstanding anything in the immediately preceding sentence to the contrary, Work Product does not include any Summit County, Contractor’s intellectual property (that it owned or licensed prior to this Contract) or Third-Party intellectual property. 2. GOVERNING LAW AND VENUE: This Contract has been and shall be construed as having been made and delivered within the State of Utah, and it is agreed by each Party hereto that this Contract shall be governed by the laws, rules, and regulations of Summit County and the State of Utah, both as to interpretation and performance. Any action of law, suit in equity or judicial proceeding arising from this Contract shall be brought in a court of competent jurisdiction in the State of Utah. Venue shall be in Summit County, the Silver Summit District Court, Third Judicial District. 3. LAWS AND REGULATIONS: At all times during this Contract, Contractor and all procurement Items delivered and/or performed under this Contract will comply with all applicable Summit County, state and federal constitutions, laws, rules, ordinances, codes, orders, and regulations, including applicable licensure and certification requirements. If this Contract is funded by federal funds, either in whole or in part, then any federal regulation related to the federal funding, including CFR Appendix II to Part 200, will supersede this Attachment A. 4. RECORDS ADMINISTRATION: Contractor shall maintain or supervise the maintenance of all Records and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Contract. These Records shall be retained by Contractor for at least six (6) years after final payment, or until all audits initiated within the six (6) years have been completed, whichever is later. Contractor shall, at such times and in such form as the County may require, make available for examination by the County, its authorized representatives, the State Auditor, Federal Auditors or other governmental officials authorized by law to monitor this Contract, all such Records. The County may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Contractor’s activities, which relate directly or indirectly to this Contract. 5. PERMITS: If necessary, Contractor shall procure and pay for all permits, licenses, and approvals necessary for the execution of this Contract. 6. CERTIFY REGISTRATION AND USE OF EMPLOYMENT “STATUS VERIFICATION SYSTEM”: The Status Verification System, also referred to as “E-verify,” applies to contracts issued through a request for proposal process and to sole source contracts.(a) Contractor certifies as to its own entity, under penalty of perjury, that Contractor has registered and is participating in the Status Verification System to verify the work eligibility status of Contractor’s new employees that are employed in Summit County in accordance with applicable immigration laws.(b) Contractor shall require that each of its Subcontractors certify by affidavit, as to their own entity, under penalty of perjury, that each Subcontractor has registered and is participating in the Status Verification System to verify the work eligibility status of Subcontractor’s new employees that are employed in Summit County in accordance with applicable immigration laws.(c) Contractor’s failure to comply with this section will be considered a material breach of this Contract. 7. CONFLICT OF INTEREST: Contractor represents that none of its officers or employees are officers or employees of Summit County, unless disclosure has been made to Summit County. 8. INDEPENDENT CONTRACTOR:(a) Contractor and Subcontractor(s), in the performance of this Contract, shall act in an independent capacity and not as officers or employees or agents of Summit County.(b) No agent, employee, or representative of Contractor or Subcontractor(s) shall be deemed to be an employee, agent, or representative of the County for any purpose, and the employees of the Contractor and Subcontractor(s) are not entitled to any of the benefits the County provides for its employees. The Contractor or Subcontractor(s) will be solely and entirely responsible for their acts and for the acts of their agents, employees, representatives during the performance of this Contract. (c) In the performance of the services herein contemplated Contractor and Subcontractor(s) are independent contractors with the authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the County and shall be subject to the County’s general rights of inspection and review to secure the satisfactory completion thereof. 9. CONTRACTOR RESPONSIBILITY: Contractor is solely responsible for fulfilling the Contract, with responsibility for all Procurement Items delivered and/or performed as stated in this Contract. Contractor shall be the sole point of contact regarding all contractual matters. Contractor must incorporate Contractor’s responsibilities under this Contract into every subcontract with its Subcontractors that will provide the Procurement Item(s) to Summit County under this Contract. Moreover, Contractor is responsible for its Subcontractors compliance under this Contract. 10. INDEMNITY:(a) Contractor shall be fully liable for the actions of its agents, employees, officers, partners, and Subcontractors, and shall fully indemnify, defend, and save harmless Summit County from all claims, losses, suits, actions, damages, and costs of every name and description arising out of Contractor’s performance or failure to perform any aspect of this Contract to the extent caused by any intentional wrongful act or omission, or negligence of Contractor, its agents, employees, officers, partners, or Subcontractors, without limitation; provided, however, that the Contractor shall not indemnify for that portion of any claim, loss, or damage arising hereunder due to the sole intentional wrongful act or omission, or negligence of Summit County. The Parties agree that if there are any limitations of the Contractor’s liability, including a limitation of liability clause for anyone for whom the Contractor is responsible, such limitations of liability will not apply to injuries to persons, including death, or to damages to property arising out of this Contract. (b) The Contractor and Subcontractor(s) expressly agree that the indemnification provided herein constitutes the Contractor and Subcontractor(s) limited waiver of immunity as an employer under Utah Code §34A-2-105, as amended; provided, however, this waiver shall apply only to the extent an employee of the Contractor or Subcontractor claims or recovers compensation from the County for a loss or injury that Contractor or Subcontractor would be obligated to indemnify the County for under this Contract. This limited waiver has been mutually negotiated by the Parties, and is expressly made effective only for the purposes of this Contract. The provisions of this section shall survive the expiration or termination of this Contract. 11. EMPLOYMENT PRACTICES: Contractor agrees to abide by the Summit County Code, Title 1, Chapter 15B and federal and state employment laws, including: (a) Title VI and VII of the Civil Rights Act of 1964 (42 U.S.C. 2000e), which prohibits discrimination against any employee or applicant for employment or any applicant or recipient of services, on the basis of race, religion, color, or national origin; (b) Executive Order No. 11246, as amended, which prohibits discrimination on the basis of sex; (c) 45 CFR 90, which prohibits discrimination on the basis of age; and (d) Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disabilities. Contractor further agrees to abide by any other laws, regulations, or orders that prohibit the discrimination of any kind by any of Contractor’s employees. If any assignment or subcontracting has been authorized by the County, said assignment or subcontract shall include appropriate safeguards against discrimination. Contractor shall take such action as may be required to ensure full compliance with the provisions of this section. 12. AMENDMENTS: This Contract may only be amended by the mutual written agreement of the Parties, which amendment will be attached to this Contract. Automatic renewals will not apply to this Contract, even if listed elsewhere in this Contract. 13. DEBARMENT: Contractor certifies that it is not presently nor has ever been debarred, suspended, or proposed for debarment by any governmental department or agency, whether international, national, state, or local. Contractor must notify Summit County within thirty (30) days if debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in any contract by any governmental entity during this Contract. 14. TERMINATION:(a) This Contract may be terminated, with cause by either Party, in advance of the specified termination date, upon written notice given by the non-defaulting Party to the Party in violation (the “Default Notice”). The Party in violation will be given ten (10) days after receipt of the Default Notice to cure the violation. In the event the Party in violation fails to cure, the non-defaulting Party may terminate the Contract for cause by sending the Party in violation a termination notice (the “Termination Notice”). (b) This Contract may also be terminated without cause (for convenience), in advance of the specified termination date, by Summit County, upon thirty (30) days written termination notice being given to the Contractor (the “Termination for Convenience Notice”).(c) Summit County and the Contractor may terminate this Contract, in whole or in part, at any time, by mutual agreement in writing.(d) On termination of this Contract, all accounts and payments will be processed according to the financial arrangements set forth herein for approved Services ordered prior to date of termination.(e) Contractor shall be compensated for the Services properly performed under this Contract up to the effective date of the Termination Notice or Termination for Convenience Notice. Contractor agrees that in the event of a termination, the remedy and monetary recovery from Summit County is limited to full payment for all Services properly performed as authorized under this Contract up to the date of termination as well as any reasonable monies owed as a result of Contractor having to terminate other contracts necessarily and appropriately entered into by Contractor pursuant to this Contract. In no event shall Summit County be liable to the Contractor for compensation for any services neither requested by Summit County nor satisfactorily performed by the Contractor. In no event shall Summit County’s exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to Summit County for any damages or claims arising under this Contract.(f) If the Contractor or any of its Subcontractor(s) have any property in their possession belonging to Summit County, the Contractor will account for the same, and dispose of it in a manner directed by Summit County. 15. NONAPPROPRIATION OF FUNDS, REDUCTION OF FUNDS, OR CHANGES IN LAW:(a) Summit County intends to request the appropriation of funds to be paid for the services provided by Contractor under this Contract. If funds are not available beyond December 31 of any effective fiscal year of this Contract, Summit County’s obligation for performance of this Contract beyond that date shall be null and void. This Contract shall create no obligation on Summit County as to succeeding fiscal years and shall terminate and become null and void on the last day of the fiscal year for which funds were budgeted and appropriated, except as to those portions of payments agreed upon for which funds were appropriated and budgeted. Said termination shall not be construed as a breach of this Contract or any event of default under this Contract and said termination shall be without penalty, whatsoever, and no right of action for damages or other relief shall accrue to the benefit of Contractor, its successors, or its assigns, as to this Contract, or any portion thereof, which may terminate and become null and void.(b) If funds are not appropriated for a succeeding fiscal year to fund performance by Contractor under this Contract, Summit County shall promptly notify Contractor of said non-funding and the termination of this Contract, and in no event, later than 30 (thirty) days prior to the expiration of the fiscal year for which funds were appropriated.(c) Upon thirty (30) days written notice delivered to the Contractor, this Contract may be terminated in whole or in part at the sole discretion of Summit County, if Summit County reasonably determines that a change in the Summit County Code, Federal or State legislation or applicable laws materially affects the ability of either Party to perform under the terms of this Contract.(d) If a written notice is delivered under this section, Summit County will reimburse Contractor for the Services properly ordered until the effective date of said notice. Summit County will not be liable for any performance, commitments, penalties, or liquidated damages that accrue after the effective date of said written notice. 16. MODIFICATIONS TO TASKS: All work proposed by Contractor is based on current government ordinances and fees in effect as of the date of this Contract. Any changes to current government ordinances and fees which affect the scope or cost of the services proposed may be billed as an “extra costs” or deleted from the scope, at the option of Summit County. 17. SUSPENSION OF WORK: Should circumstances arise which would cause Summit County to suspend Contractor’s responsibilities under this Contract, but not terminate this Contract, this will be done by written notice. Contractor’s responsibilities may be reinstated upon advance formal written notice from Summit County. 18. SALES TAX EXEMPTION: The Services under this Contract will be paid for from Summit County’s funds and used in the exercise of Summit County’s essential functions as a political subdivision of the State of Utah. Upon request, Summit County will provide Contractor with its sales tax exemption number. It is Contractor’s responsibility to request Summit County’s sales tax exemption number. It is also Contractor’s responsibility to ascertain whether any tax deduction or benefits apply to any aspect of this Contract. 19. WARRANTY OF PROCUREMENT ITEM(S): Contractor warrants, represents and conveys full ownership and clear title, free of all liens and encumbrances, to the Procurement Item(s) delivered to Summit County under this Contract. Contractor warrants for a period of one (1) year that: (a) the Procurement Item(s) perform according to all specific claims that Contractor made in its Response; (b) the Procurement Item(s) are suitable for the ordinary purposes for which such Procurement Item(s) are used; (c) the Procurement Item(s) are suitable for any special purposes identified in the Contractor’s Response; (d) the Procurement Item(s) are designed and manufactured in a commercially reasonable manner; (e) the Procurement Item(s) are manufactured and in all other respects create no harm to persons or property; and (f) the Procurement Item(s) are free of defects. Unless otherwise specified, all Procurement Item(s) provided shall be new and unused of the latest model or design. Remedies available to Summit County under this section include, but are not limited to, the following: Contractor will repair or replace Procurement Item(s) at no charge to Summit County within ten (10) days of any written notification informing Contractor of the Goods not performing as required under this Contract. If the repaired and/or replaced Procurement Item(s) prove to be inadequate, or fail its essential purpose, Contractor will refund the full amount of any payments that have been made. Nothing in this warranty will be construed to limit any rights or remedies Summit County may otherwise have under this Contract. 20. CONTRACTOR’S INSURANCE RESPONSIBILITY: The Contractor shall maintain the following insurance coverage:(a) Workers’ compensation insurance during the term of this Contract for all its employees and any Subcontractor employees related to this Contract, at the following minimum: Bodily Injury by Accident Five Hundred Thousand Dollars ($500,000.00) each accident; Bodily Injury by Disease Five Hundred Thousand Dollars ($500,000.00) each employee, Five Hundred Thousand Dollar ($500,000.00) policy limit.(b) Commercial general liability [CGL] insurance from an insurance company authorized to do business in the State of Utah. The limits of the CGL insurance policy will be no less than One Million Dollars ($1,000,000.00) per person per occurrence and Three Million Dollars ($3,000,000.00) aggregate. Contractor agrees to increase the limits of such insurance to at least the amount of the Limitation of Judgments described in Utah Code §63G-7-604, as amended and as calculated by the state risk manager every two years and stated in Utah Admin. Code R37-4-3.(c) Commercial automobile liability [CAL] insurance from an insurance company authorized to do business in the State of Utah. The CAL insurance policy must cover bodily injury and property damage liability and be applicable to all vehicles used in your performance of Services under this Contract, whether owned, non-owned, leased, or hired. The minimum liability limit must be Two Million Dollars ($2,000,000.00) per occurrence, combined single limit. The CAL insurance policy is required if Contractor will use a vehicle in the performance of this Contract. (d) Professional liability (Errors and Omissions) insurance with annual limits no less than One Million Dollars ($1,000,000.00) per occurrence. If written on a claims-made basis, the Contractor warrants that the retroactive date applicable to coverage precedes the effective date of this Contract; and that continuous coverage will be maintained for an extended reporting period and tail coverage will be purchased for a period of at least three (3) years beginning from the time that work under this Contract is complete.(e) Technology Errors and Omissions Insurance with a limit of not less than Five Million Dollars ($5,000,000.00) for damages arising from computer related services including but not limited to the following:Consulting;Data Processing;Programming;System Integration;Hardware or Software Development;Installation;Distribution or Maintenance;Systems Analysis or Design;Training; andStaffing or Other Support Services.This policy shall include coverage for third Party fidelity, including cyber theft. (f) Summit County shall be named as an additional insured on all insurance policies set forth in this section, with respect to work performed by or on behalf of Contractor and a copy of the endorsement naming Summit County as an additional insured shall be attached to the Certificate of Insurance. Should any of the above-described policies be cancelled before the expiration date thereof, Contractor shall deliver notice to Summit County within thirty (30) days of cancellation. Summit County reserves the right to request certified copies of any required policies. The additional insured protection afforded Summit County must be on a primary and non-contributory basis. All policies must include a waiver of subrogation in favor of Summit County.(g) Contractor’s insurance policies set forth herein shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.(h) Certificates of Insurance, showing up-to-date coverage, shall be on file with Summit County before the Contract may commence.(i) Summit County reserves the right to require higher or lower insurance limits where warranted. Failure to provide proof of insurance as required will be deemed a material breach of this Contract. Contractor’s failure to maintain this insurance requirement for the term of this Contract will be grounds for immediate termination of this Contract. 21. PUBLIC INFORMATION: Contractor agrees that this Contract, related purchase orders, related pricing documents, and invoices will be public documents and may be available for public and private distribution in accordance with the State of Utah Government Records Access and Management Act (GRAMA), Utah Code Title 63G, Chapter 2, as amended. Contractor gives Summit County express permission to make copies of this Contract, related sales orders, related pricing documents, and invoices in accordance with GRAMA. Except for sections identified in writing by Contractor and expressly approved by Summit County, Contractor also agrees that the Contractor’s Proposal to the Solicitation will be a public document, and copies may be given to the public as permitted under GRAMA. Summit County is not obligated to inform Contractor of any GRAMA requests for disclosure of this Contract, related purchase orders, related pricing documents, or invoices. 22. DELIVERY: All deliveries under this Contract will be F.O.B. destination with all transportation and handling charges paid for by Contractor. Responsibility and liability for loss or damage will remain with Contractor until final inspection and acceptance when responsibility will pass to Summit County, except as to latent defects or fraud. Contractor shall strictly adhere to the delivery and completion schedules specified in this Contract. 23. ACCEPTANCE AND REJECTION: (a) Summit County shall have thirty (30) days after the performance of the Services to perform an inspection of the Services to determine whether the Services conform to the standards specified in the Solicitation and this Contract prior to acceptance of the Services by Summit County.(b) If Contractor delivers nonconforming Services, Summit County may, at its option and at Contactor’s expense: (i) return the Services for a full refund; (ii) require Contractor to promptly correct or reperform the nonconforming Services subject to the terms of this Contract; or (iii) obtain replacement Services from another source, subject to Contractor being responsible for any cover costs. 24. INVOICING: Contractor will submit invoices within thirty (30) days of Contractor’s performance of the Services to Summit County. The Contract number shall be listed on all invoices, freight tickets, and correspondence relating to this Contract. The prices paid by Summit County will be those prices listed in this Contract, unless Contractor offers a prompt payment discount within its Proposal or on its invoice. Summit County has the right to adjust or return any invoice reflecting incorrect pricing. 25. PAYMENT: Payments are to be made within thirty (30) days after a correct invoice is received. All payments to Contractor will be remitted by mail, electronic funds transfer, or Summit County Purchasing Card (major credit card). If payment has not been made after sixty (60) days from the date a correct invoice is received by Summit County, then interest may be added by Contractor as prescribed in the Utah Prompt Payment Act. The acceptance by Contractor of final payment, without a written protest filed with Summit County within ten (10) business days of receipt of final payment, shall release Summit County from all claims and liability to the Contractor. Summit County’s payment for the Services shall not be deemed an acceptance of the Services and is without prejudice to any and all claims that Summit County may have against Contractor. Summit County will not allow the Contractor to charge end users electronic payment fees of any kind. 26. WORK ON SUMMIT COUNTY OR ELIGIBLE USER PREMISES: Contractor shall ensure that personnel working on Summit County or eligible user premises shall: (a) abide by all of the rules, regulations, and policies of the premises; (b) remain in authorized areas; (c) follow all instructions; and (d) be subject to a background check, prior to entering the premises. Summit County may remove any individual for a violation hereunder. 27. CHANGES IN SCOPE: Any changes in the scope of the Services to be performed under this Contract shall be in the form of a written amendment to this Contract, mutually agreed to and signed by both Parties, specifying any such changes, fee adjustments, any adjustment in time of performance, or any other significant factors arising from the changes in the scope of Services. 28. PERFORMANCE EVALUATION: Summit County may conduct a performance evaluation of Contractor’s Services, including Contractor’s Subcontractors. Results of any evaluation may be made available to Contractor upon request. 29. REVIEWS: Summit County reserves the right to perform plan checks, plan reviews, other reviews, and/or comment upon the Services of Contractor. Such reviews do not waive the requirement of Contractor to meet all of the terms and conditions of this Contract. 30. ASSIGNMENT: Contractor may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Contract, in whole or in part, without the prior written approval of Summit County. It is further agreed that said approval must be sought in writing by the Contractor not less than thirty (30) days prior to the date of any proposed assignment or subcontract. Any assignment or subcontract made without the prior express written approval of Summit County shall be deemed null and void. 31. REMEDIES: Any of the following events will constitute cause for Summit County to declare Contractor in default of this Contract: (a) Contractor’s non-performance of its contractual requirements and obligations under this Contract; or (b) Contractor’s material breach of any term or condition of this Contract. Summit County may issue a Default Notice providing a ten (10) day period in which Contractor will have an opportunity to cure. Time allowed for cure will not diminish or eliminate Contractor's liability for damages. If the default remains after Contractor has been provided the opportunity to cure, Summit County may do one or more of the following: (i) exercise any remedy provided by law or equity; (ii) terminate this Contract by giving a Termination Notice; (iii) impose liquidated damages, if liquidated damages are listed in this Contract; (iv) debar/suspend Contractor from receiving future contracts from Summit County; or (v) demand a full refund of any payment that Summit County has made to Contractor under this Contract for Services that do not conform to this Contract. 32. FORCE MAJEURE: Neither Party to this Contract will be held responsible for delay or default caused by fire, riot, act of God, and/or war which is beyond that Party's reasonable control. Summit County may terminate this Contract after determining such delay will prevent successful performance of this Contract. 33. CONFIDENTIALITY:(a) If Confidential Information is disclosed to Contractor, Contractor shall: (i) advise its agents, officers, employees, partners, and Subcontractors of the obligations set forth in this Contract; (ii) keep all Confidential Information strictly confidential; and (iii) not disclose any Confidential Information received by it to any third parties. Contractor will promptly notify Summit County of any potential or actual misuse or misappropriation of Confidential Information.(b) Contractor shall be responsible for any breach of this duty of confidentiality, including any required remedies and/or notifications under applicable law. Contractor shall indemnify, hold harmless, and defend Summit County, including anyone for whom Summit County is liable, from claims related to a breach of this duty of confidentiality, including any notification requirements, by Contractor or anyone for whom the Contractor is liable.(c) Upon termination or expiration of this Contract, Contractor will return all copies of Confidential Information to Summit County or certify, in writing, that the Confidential Information has been destroyed. This duty of confidentiality shall be ongoing and survive the termination or expiration of this Contract. 34. PUBLICITY: Contractor shall submit to Summit County for written approval all advertising and publicity matters relating to this Contract. It is within Summit County’s sole discretion whether to provide approval, which must be done in writing. 35. INDEMNIFICATION RELATING TO INTELLECTUAL PROPERTY: Contractor will indemnify and hold Summit County harmless from and against any and all damages, expenses (including reasonable attorneys' fees), claims, judgments, liabilities, and costs in any action or claim brought against Summit County for infringement of a third party’s copyright, trademark, trade secret, or other proprietary right. The Parties agree that if there are any limitations of Contractor’s liability, such limitations of liability will not apply to this section. 36. OWNERSHIP IN CUSTOM DELIVERABLES: In the event that Contractor provides Custom Deliverables to Summit County, pursuant to this Contract, Contractor grants the ownership in Custom Deliverables, which have been developed and delivered by Contractor exclusively for Summit County and are specifically within the framework of fulfilling Contractor’s contractual obligations under this Contract. Custom Deliverables shall be deemed work made for hire, such that all intellectual property rights, title and interest in the Custom Deliverables shall pass to Summit County, to the extent that the Custom Deliverables are not recognized as work made for hire, Contractor hereby assigns to Summit County any and all copyrights in and to the Custom Deliverables, subject to the following:(a) Contractor has received payment for the Custom Deliverables;(b) Each Party will retain all rights to patents, utility models, mask works, copyrights, trademarks, trade secrets, and any other form of protection afforded by laws to inventions models, designs and technical information, and applications (“Intellectual Property Rights”) that it owned or controlled prior to the effective date of this Contract or that it develops or acquires from activities independent of the Services performed under this Contract (“Background IP”); and(c) Contractor will retain all right, title, and interest in and to all Intellectual Property Rights in or related to the Services, or tangible components thereof, including but not limited to (i) all know-how, intellectual property, methodologies, processes, technologies, algorithms, software, or development tools used in performing the Services (collectively, the “Utilities”), and (ii) such ideas, concepts, know-how, processes and reusable reports, designs, charts, plans, specifications, documentation, forms, templates, or output which are supplied or otherwise used by or on behalf of Contractor in the course of performing the Services or creating the Custom Deliverables, other than portions that specifically incorporate proprietary or Confidential Information or Custom Deliverables of Summit County (collectively, the “Residual IP”).Custom Deliverables, not including Contractor’s Intellectual Property Rights, Background IP, and Residual IP, may not be marketed or distributed without written approval by Summit County.Contractor agrees to grant to Summit County a perpetual, irrevocable, royalty-free license to use Contractor’s Background IP, Utilities, and Residual IP, as defined above, solely for Summit County to use the Custom Deliverables. Summit County reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use, for Summit County’s internal purposes, such Custom Deliverables. For the goods delivered that consist of Contractor’s scripts and code and are not considered Custom Deliverables or Work Product, for any reason whatsoever, Contractor grants Summit County a non-exclusive, non- transferable, irrevocable, perpetual right to use, copy, and create derivative works from such, without the right to sublicense, for Summit County’s internal business operation under this Contract. Summit County may not participate in the transfer or sale of, create derivative works from, or in any way exploit Contractor’s Intellectual Property Rights, in whole or in part. 37. OWNERSHIP IN INTELLECTUAL PROPERTY: Summit County and Contractor agree that each has no right, title, interest, proprietary or otherwise in the intellectual property owned or licensed by the other, unless otherwise agreed upon by the Parties in writing. All deliverables, documents, records, programs, data, articles, memoranda, and other materials not developed or licensed by Contractor prior to the execution of this Contract, but specifically created or manufactured under this Contract shall be considered work made for hire, and Contractor shall transfer any ownership claim to Summit County. 38. WAIVER: No failure of the Parties to exercise any power given to it under this Contract, or to insist upon strict compliance by the other Party with any obligation, responsibility, or condition under it, and no custom or practice of the Parties at variance with its terms shall constitute a waiver of that Party's right to demand exact compliance with those terms upon any subsequent default. No waiver shall be effective unless it is in writing and signed by an authorized representative of the waiving Party. 39. PROCUREMENT ETHICS:(a) Contractor understands that a person who is interested in any way in the sale of any supplies, services, construction, or insurance to Summit County is violating the law if the person gives or offers to give any compensation, gratuity, contribution, loan, reward, or any promise thereof to any person acting as a procurement officer on behalf of Summit County, or to any person in any official capacity who participates in the procurement of such supplies, services, construction, or insurance, whether it is given for their own use or for the use or benefit of any other person or organization.(b) Contractor represents that it has not: (i) provided an illegal gift to any Summit County officer or employee, or former Summit County officer or employee, or to any relative or business entity of a Summit County officer or employee, or relative or business entity of a former Summit County officer or employee; (ii) retained any person to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than bona fide employees of bona fide commercial agencies established for the purpose of securing business; (iii) breached any of the ethical standards set forth in State statute; or (iv) knowingly influenced, and hereby promises that it will not knowingly influence, any County officer or employee or former Summit County officer or employee to breach any of the ethical standards set forth in State statute or Summit County ordinances.(c) None of the funds, materials, property or services provided directly or indirectly under the Contract shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office. 40. MISCELLANEOUS PROVISIONS: Summit County shall make provision for access to the property and/or project and adjacent properties, if necessary for performing the agreed upon services. 41. DISPUTE RESOLUTION: Prior to either Party filing a judicial proceeding, the Parties agree to participate in the mediation of any dispute. Summit County, after consultation with the Contractor, may appoint an expert or panel of experts to assist in the resolution of a dispute. If Summit County appoints such an expert or panel, Summit County and Contractor agree to cooperate in good faith in providing information and documents to the expert or panel in an effort to resolve the dispute. 42. GOVERNMENTAL IMMUNITY: Summit County is a body corporate and politic of the State of Utah, subject to the Governmental Immunity Act of Utah (the “Act”), Utah Code §§ 63G-7-101, et. seq., as amended. The Parties agree that Summit County shall only be liable within the parameters of the Governmental Immunity Act. Nothing contained in this Contract shall be construed in any way, to modify the limits of liability set forth in that Act or the basis for liability as established in the Act. 43. NOTICE TO RETIREES OF UTAH RETIREMENT SYSTEMS (URS): Summit County is a URS “participating employer.” Entering into this Contract with Summit County may affect a URS retiree’s retirement benefits including, but not limited to, cancellation of the retiree’s “retirement allowance” due to “reemployment” with a “participating employer” pursuant to Utah Code § 49-11-504-505, as amended. In addition, Contractor is required to immediately notify Summit County if a retiree of URS is the Contractor; or an owner, operator, or principal of the Contractor. 44. INTERPRETATION; NOTICES:(a) The terms of this Contract constitute the written expression of the mutual agreement of the Parties and shall be construed neutrally and not for or against either Party.(b) Notice provided for in this Contract shall be sent by certified mail return receipt requested to the addresses designated for the Parties on the Contract Cover and Signature page(s). Notice is effective upon the date it was sent, except that a Termination Notice is effective upon receipt. (c) All reference to “days” in this Contract shall mean calendar days. 45. CONTRACTOR EMPLOYEES: Summit County may, at its sole discretion, require the Contractor to remove an employee(s), agent(s), or representative(s) from employment on the Work Product. The Contractor may, however, employ that (those) individual(s) on other non-County related projects. 46. NO THIRD-PARTY BENEFICIARIES: No term or provision of this Contract or the attachments hereto is intended to be, nor shall any such term or provision be construed to be, for the benefit of any person, firm, corporation, or other entity not a party hereto, and no such other person, firm, corporation, or entity shall have any right or cause of action hereunder. 47. SUCCESSORS AND ASSIGNS: This Contract shall inure to the benefit of, and will be binding upon, the Parties hereto and their respective successors and assigns. 48. ORDER OF PRECEDENCE: In the event of any conflict in the terms and conditions in this Contract, the order of precedence shall be: (a) this Attachment A; (b) Contract Cover and Signature page(s); (c) Summit County’s additional terms and conditions, if any; (d) any other attachments listed on the Contract Cover and Signature Page(s); and (e) Contractor’s terms and conditions that are attached to this Contract, if any. Any provision attempting to limit the liability of Contractor or limit the rights of Summit County must be in writing and attached to this Contract or it is rendered null and void. 49. SURVIVAL OF TERMS: Termination or expiration of this Contract shall not extinguish or prejudice Summit County’s right to enforce this Contract with respect to any default of this Contract or defect in the Procurement Item(s) that has not been cured, or of any of the following clauses, including: Governing Law and Venue, Laws and Regulations, Records Administration, Remedies, Dispute Resolution, Indemnity, Confidentiality, Indemnification Relating to Intellectual Property, Warranty of Procurement Item(s), and Contractor’s Insurance Responsibility. 50. SEVERABILITY:(a) If, for any reason, any part, term, or provision of this Contract is held by a court of the United States to be illegal, void or unenforceable, the validity of the remaining provisions shall not be affected, and the rights and obligations of the Parties shall be construed and enforced as if this Contract did not contain the particular provision held to be invalid.(b) If it should appear that any provision hereof is in conflict with any statutory provision of the State of Utah, said provision which may conflict therewith shall be deemed inoperative and null and void insofar as it may be in conflict therewith, and shall be deemed modified to conform in such statutory provisions. 51. ENTIRE AGREEMENT: This Contract constitutes the entire agreement between the Parties and supersedes any and all other prior and contemporaneous agreements and understandings between the Parties, whether oral or written. 52. ERRORS AND OMISSIONS: Contractor shall not take advantage of any errors and/or omissions in this Contract. The Contractor must promptly notify Summit County of any errors and/or omissions that are discovered. 53. ECONOMIC BOYCOTT: Contractor shall not engage in economic boycott activities for purposes that are solely related to furthering social, political or ideological interests as set forth in Utah Code §63G-27-201, or successor law (“Economic Boycott”). Further, if after entering into a Contract with the County, Contractor engages in an Economic Boycott, Contractor shall immediately notify the County in writing of such. The Contractor’s notice may be grounds for termination of this Contract as the sole discretion of the County.