Contract: Radar Components

Page 6 of 15 Contractor Initials ________ Date ________ AUDITS AND ACCOUNTING: The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations. USAGE REPORTING: The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state agency or eligible participant. Reports are due no later than 30 days after each end of each calendar quarter to The Bureau of Procurement & Support Services, Claudia Roy and sent electronic

to Claudia.I.Roy@das.nh.gov. At a minimum, the Report shall include: Contract Number Utilizing Agency and Eligible Participant Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.) Recycling documentation with respect to content used in the manufacture, development and distribution process of goods and services sold. This report shall include but not be limited to: o Percentage of recycled materials contained within finished products o Percentage of waste recycled throughout the manufacturing process o Types and volume of packaging used for transport o Any associated material avoided and/or recycled as applicable under contract o A standardized reporting form will be provided after contract award Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant. Required in Excel format ESTABLISHMENT OF ACCOUNTS: Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances where divisions or bureaus within an agency will need their own individual customer account numbers. Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order is placed. However, there shall be no delay in any shipment; the agency shall receive the items ordered in accordance with the delivery time required under this bid invitation, as if an account already exists for the agency. ELIGIBLE PARTICIPANTS: Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code, are eligible to participate under this contract whenever said sub-division or nonprofit agency so desires. These entities are autonomous and may participate at their sole discretion. In doing so, they are entitled to the prices established under the contract. However, they are solely responsible for their association with the successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of these entities. PAYMENT: Payment method (P-Card or ACH). Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the state of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments: https://www.nh.gov/treasury/state-vendors/index.htm Eligible participants shall negotiate their own payment methods with the successful Vendor. INVOICING: Invoices shall be submitted to the corresponding State agency after completion of work/acceptance of delivery. TERMS OF PAYMENT: mailto:Claudia.I.Roy@das.nh.gov https://www.nh.gov/treasury/state-vendors/index.htm Page 7 of 15 Contractor Initials ________ Date ________ Payment shall be made in full within thirty (30) days after receipt of the invoice and acceptance of the corresponding goods and/or services to the States satisfaction. VENDOR RESPONSIBILITY: The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at: https://apps.das.nh.gov/bidscontracts/bids.aspx It is a prospective Vendors responsibility to access our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendors responsibility to access our website for any posted addenda. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked. It is the prospective Vendors responsibility to forward a signed copy of any addendum requiring the Vendors signature to the Bureau of Purchase and Property with the bid response. In preparation of a bid response, the prospective Vendor shall: Provide pricing information as indicated in the Offer section; and Provide all other information required for the bid response (if applicable); and Complete the Vendor Contact Information section; and Add applicable prospective Vendor information to the Transmittal Letter form, and sign the form in the space provided. The Transmittal Letter form must be signed under oath and acknowledged by a notary public or justice of the peace in order for the bid response to be considered. It is the responsibility of the Vendor to maintain this any awarded contract and New Hampshire Vendor Registration with up to date contact information. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the States Contracting Office listed in Box 1.9 of Form P-37. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current through a formal electronic submission to the Bureau of Purchase and Property at: https://www.das.nh.gov/purchasing/vendorresources.aspx IF AWARDED A CONTRACT: The successful Vendor shall complete the following sections of the attached Agreement State of New Hampshire Form #P-37: Section 1.3 Contractor Name Section 1.4 Contractor Address Section 1.11 Contractor Signature Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor) Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37. Provide proof of sufficient workers compensation insurance coverage or evidence of exemption from RSA Chapter 81-A. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State. SPECIFICATION COMPLIANCE: https://apps.das.nh.gov/bidscontracts/bids.aspx https://www.das.nh.gov/purchasing/vendorresources.aspx Page 8 of 15 Contractor Initials ________ Date ________ Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be the sole determining factor of what meets or exceeds the required specifications. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all equipment/items offered by the Vendor shall be new (and of the current model year, if applicable); shall not be used, rebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been placed anywhere for evaluation purposes. The manufacturers and/or product numbers indicated are the only ones that are acceptable under this section. SPECIFICATIONS: Complete specifications required are detailed in the SCOPE OF WORK section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein. RADAR Raptor RP-1 - Two-piece moving Doppler radar with DuraTrak patented technology utilizes target tracking bars and tracking history of a particular target. Includes TruTrak with Automatic Mode Switching (AMS), Smart Patrol Search (SPS) and stationary operational modes. LCD display has day and night operational screens, auto backlight to ambient light, and enables full text messages. Standard configurations include display, counting unit, dual antenna, choice of wired or wireless remove, choice of antenna and display mounts, two tuning forks, vehicle speed sensor cable, 12 VDC power cable and manual. LASER ProLaser III - Compact, high performance LIDAR with advanced software and a superior optics and 3 milli-radian (3 foot) beam widths at a range of 1000 ft. Selectable environmental mode, pistol-style design with aluminum housing, weighs 3 pounds with the battery. The ProLaser III with battery includes 2 battery modules and charger, with a corded handle and hard carrying case and a standard two (2) year warranty. ProLaser 4 High performance LIDAR utilizes an infrared laser with a 1 milli-radian (1 foot) beam width at a range of 1000 ft. Various feature for recall, readings and time stamp and various display features. Weight is 2.5 pounds with batteries. Aluminum housing and polycarbonate handle. ProLaser 4 bundle includes 8 AA rechargeable batteries (4 of which are spares), charger, USB to PC interface cable, 12 VDC adapter, a hard carrying case, and standard three (3) year warranty. Pro-Lite+ - Binocular style LIDAR for speed enforcement. Weight 1.2 lbs. with batteries. Heads- Up Display (HUD), "point-and-shoot" operation, and selectable direction mode. Standard 2-year warranty. VIDEO Digital Eyewitness G3 Vision - In-car video system for either mobile computer or mirror monitor controller or both. Compact DVR with mount, H.264 compression, choice of manual, wired, or wireless, and records to either a 64GB solid state drive or 8GB Compact Flash. Pricing does not include a PC or file management software. Eyewitness HD - In Car Video solution that can integrate with Kustom Vantage Body Worn Camera and ALPR. Selectable settings, Manage up to 5 cameras and 3 audio feeds. Crash Activation, GPS coordinates, Multiple Triggers. Eyewitness Vantage Offer Worn - Digital body-worn video/audio system, compact, lightweight, rugged recording device. Intuitive-spring loaded switch of the front of the housing to record/stop. High quality video and audio with internal 32GB solid-state card. Standard Options: All Vantage systems include GPS, day/night recording, IR LEDS, pre-event recording, audio mute, bookmarking, a charging/download station, and spring-clip to attach the device. Page 9 of 15 Contractor Initials ________ Date ________ SPEED MEASURING RADAR Eagle 3 Dual Antenna Ka Band Radar. The Eagle 3 Directional radar includes a color touchscreen display with selectable color options for front and rear targets, front and rear Scan Mode for multiple zone target tracking, wireless remote with new Electronic Fork Test, wireless speed sensing technology (WSS), choice of antenna and display mounts, choice of antenna cable lengths, removable 12 VDC power cable, recertification notification, assisted tuning fork test, electronic operator's manual, laminated quick start guide, and three (3) year standard warranty. Eagle 3 Single Antenna Ka Band Radar System. The Eagle 3 Directional radar includes a color touchscreen display, wireless remote with new Electronic Fork Test, wireless speed sensing technology (WSS), choice of antenna and display mounts, choice of antenna cable lengths, removable 12 VDC power cable, recertification notification, assisted tuning fork test, electronic operator's manual, laminated quick start guide, and three (3) year standard warranty. SCOPE OF WORK: See Attachment B: Offer Sheet. WARRANTY REQUIREMENTS: The successful Vendor shall be required to provide warranties on all equipment provided by the Vendor for a period of not less than one (1) year or the manufacturers standard warranty period, whichever is greater, commencing on the date that the equipment is received, inspected, and accepted by the State of New Hampshire. The warranty shall cover 100% of repair or replacement costs, including all parts, shipping, labor, travel, lodging, and expenses. OBLIGATIONS AND LIABILITY OF THE VENDOR: The successful Vendor shall perform all work and furnish all materials, tools, equipment and safety devices necessary to perform the requested services in the manner and within the time hereinafter specified. The Vendor shall provide said services to the satisfaction of the State and in accordance with the specifications and at the price set forth herein. All work to be performed and all equipment to be furnished pursuant to the Scope of Services included herein shall be performed and furnished in strict accordance with the specifications included herein, the terms of any contract awarded as a result of this solicitation, any associated contract drawings, and the directions of State representatives as may be given from time to time while the work is in progress. The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of Work included herein; for the protection of said work; and for preventing injuries to persons and damage to property and utilities on or about said work. The Vendor shall in no way be relieved of such responsibility by any authority of the State to give permission or issue orders relating to any part of the work, by any such permission given or orders issued, or by any failure of the State to give such permission or issue such orders. The successful Vendor shall bear all losses accruing to the Vendor as a result of the amount, quality, or character of the work required, or because the nature or characteristics of the work location is different from what the Vendor estimated or expected, or due to delays or other complications caused by the weather, elements, or other natural causes. The successful Vendor agrees that any damage or injury to any buildings, materials, equipment, or other property resulting from the Vendors performance of the requested services shall be repaired at the Vendors own expense so that such buildings, materials, equipment, or other property are satisfactorily restored to their prior condition. DELIVERY TIME: The successful Vendor shall be required to accomplish delivery of any item ordered under the contract within fourteen (14) business days or an agreed-upon delivery date of service between the requesting State of New Hampshire Department and the successful vendor from the placement of the order. Page 10 of 15 Contractor Initials ________ Date ________ The use of a private carrier to make delivery does not relieve the successful Vendor from the responsibility of meeting the delivery requirement. RETURNED GOODS: The successful Vendor shall resolve all order and invoice discrepancies within ten (10) business days from notification. Products returned due to quality issues, duplicate shipments, over-shipments, etc. shall be picked up by the successful Vendor within ten (10) business days of notification with no restocking or freight charges, and shall be replaced with specified products or the agency shall be refunded/credited for the full purchase price. Unauthorized substitutions for any products are not allowed. Standard stock products ordered in error by the State of New Hampshire shall be returned for full credit within fifteen (15) business days of receipt. Products shall be in re-saleable condition (original container, unused) and there shall be no restocking fee charged for these products. The using agency shall be responsible for any freight charges to return these items to the successful Vendor. OFFER: Vendor hereby offers to perform the services to the State of New Hampshire as specified at the prices quoted below, in complete accordance with the general and detailed specifications included herewith. See Attachment B: Offer Sheet VENDORS BALANCE OF PRODUCT LINE ITEMS The items in the Offer Section include the items most commonly purchased by State of New Hampshire agencies, and shall be used for award purposes. During the term of contract, the State may purchase other items that relate to the product/categories represented herein from the successful Vendors Balance of Product Line. All items ordered shall include all shipping/charges as specified above in Bid Prices. VENDOR CONTACT INFORMATION: Please provide contact information below for a person knowledgeable of and who can answer questions regarding, this bid response. ____________________________________ _______________________ __________________________ Contact Person Local Telephone Number Toll Free Telephone Number ____________________________________________ _________________________________ E-mail Address Company Website __________________________________________ _______ __________________________________________________ Vendor Company Name Vendor Address ATTACHMENTS: The following attachments are an integral part of this bid invitation: Attachment A: Sample P-37 Form Attachment B: Offer Sheet Note: To be considered, bid shall be signed and notarized on front cover sheet in the space provided. The Bid Opening is open to the public online at the following: ________________________________________________________________________________ Microsoft Teams meeting Join on your computer, mobile app or room device