Parks & Recreation Facilities Condition Assessment

The City of Santa Cruz Parks & Recreation Department seeks to complete a facility condition assessment of the assets under its management. The assessment is intended to cover 43 named parks and facilities spanning 696 acres and including 66 buildings totaling 162,000 square feet. This assessment will identify maintenance deficiencies, the costs needed to address them, and a strategic plan for maintenance investments over the next 10 years.BackgroundThe City of Santa Cruz was incorporated in 1866 and formed its current charter in 1948. It is governed under a Council/Manager form of government. A Mayor and six Council members set policy for the City and a City Manager serves as chief administrator of those policies. The City is located on the coast, 75 miles south of San Francisco on the northern edge of the Monterey Bay. It encompasses 15.8 square miles with cultural and ethnic diversity among its population of 65,000. Santa Cruz is part of the National Marine Sanctuary and is a

popular tourist destination owing to its beaches, surf culture, and historical landmarks.The City provides a full range of municipal services and facilities including a recreational wharf, public golf course, over thirteen hundred acres of open space, full beach services, refuse management, law enforcement, fire protection, and water and wastewater utilities. The City is also host to University of California Santa Cruz, the Santa Cruz Harbor, and the Santa Cruz Beach Boardwalk amusement park.The Parks & Recreation Department was one of the City's five original departments, dating from 1876. The Parks & Recreation system expanded over time, incorporating gifted areas such as DeLaveaga Park (1894) and Harvey West Park (1957), notable structures such as the Santa Cruz Wharf (1914) and Civic Auditorium (1940), new neighborhood parks as development occurred from the 1970s onward, and the addition of greenbelt properties such as Pogonip and Moore Creek Preserve in the 1980s and 1990s. Budget constraints dating back to the passage of California's Proposition 13 in 1978, accentuated by economic downturns in the early 2000s and the Great Recession of 2007-2009, and heightened by recent inflation have made it difficult for the Department to provide adequate maintenance of the assets under its care.The purpose of this project is to capture the current condition of Parks & Recreation assets, quantify the extent of deferred maintenance, and develop a strategy for maintenance investment going forward.We seek the services of experienced firms with the ability to assess common park assets and horizontal infrastructure as well as buildings.The project budget is $135,000. TimelineRelease Project Date:March 7, 2024Pre-Proposal Meeting (Non-Mandatory):March 19, 2024, 2:00pm Microsoft Teams meeting Join on your computer, mobile app or room device www.microsoft.com/en-us/microsoft-teams/join-a-meetingMeeting ID: 265 757 796 229 Passcode: rtcu9U Or call in (audio only) +1 872-242-8054,,406625444# Phone Conference ID: 406 625 444#RFP Questions and Clarification Due Date:March 25, 2024, 12:00pmQuestion Response Deadline:March 29, 2024, 5:00pmProposal Submission Deadline:April 12, 2024, 5:00pmOral Presentations and Interviews:Oral Presentations and Interviews are anticipated to be scheduled the week of May 20, 2024. The presentations and interviews will be conducted virtually.