REBID DOC CRCF ADA Upgrades Invitation to Bid RFP

INVITATION TO BID DEPARTMENT OF BUILDINGS AND GENERAL SERVICES STATE OF VERMONT Contractors are invited to bid on the DOC Chittenden Regional Correctional Facility (CRCF) ADA Upgrades Project for the Department of Buildings and General Services at 7 Farrell Street in South Burlington, Vermont. This project consists of, but is not limited to: A. Perform all work and provide all material and equipment as shown on the Drawings or as specified herein. All work shall be completely coordinated with the work of all trades and shall provide for a complete and fully functional installation in all respects. B. Drawings and Specifications shall be taken together; provide as though mentioned in both, work specified and not shown, or work shown and not specified. Although such work is not specifically shown or specified, provide as part of this work, all supplementary or miscellaneous items, appurtenances, devices or materials incidental to or necessary for a sound, secure and complete

installation. C. Give all notices, file all plans, obtain all permits and licenses, pay all fees, and obtain all necessary approvals from authorities having jurisdiction. D. The building is a designated no smoking area. E. Working hours shall be between 7:00 a.m. and 4:30 p.m. except weekends and state holidays, unless prior approval is obtained from the COTW, Correctional Facility Staff, and Project Manager. F. The work shall include, but not be limited to: 1. Construct an access route to the circulation path, picnic tables, and planter boxes to comply with ADA standards. 2. Furnish and install a detention grade stainless steel picnic table that will meet ADA standards. 3. Re-construct the intake bathroom to meet ADA standards. 4. Re-construct intake holding cell to meet ADA standards. 5. Re-construct cell AA-02 to meet ADA standards. 6.Modify 3 existing dining room tables to meet ADA standards. 7. Re-construct a cell in Foxtrot and Echo units to meet ADA standards. 8. Re-construct Foxtrot shower to meet ADA standards. 9. Re-construct Housing unit shower to meet ADA standards. Sealed Bids accompanied by proper Bid Security will be received electronically at BGS.VTBids@vermont.gov until April 18, 2024, at 4:30 PM. Documents may be obtained from Blueprints, Etc., 20 Farrell Street, South Burlington, VT 05403, by phone at 802.865.4503, by fax at 802.865.0027 or email to: orders@blueprintsetc.com. Project Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Private Plan Room. Contractors shall obtain a password to access this project from Blueprints. Any and all notifications, releases and addendums associated with this project will be posted at http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased. Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD 1. Please be advised that all notifications, releases, and addendums associated with this RFP will be posted on-line in the plan room where the original solicitation resides unless otherwise determined that a hard copy is necessary. The state will make no attempt to contact contractors with updated information. It is the responsibility of each contractor to periodically check the posting site for any and all notifications, releases and addendums associated with the RFP. 2. NOTE: On occasion hard copy addendums may be required due to size or type of media/requirements. If applicable and as determined by the Department of Buildings and General Services, addendums that require hard copy distribution, a copy of such addenda will be mailed or delivered for each set of plans and specifications issued to the bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure they have received all addenda and must so state the number of addenda they have received on the proposal. 3. If Bidders choose to pull information from other third-party sites, Bidders do so at their own risk as there is one official source of information for documents as indicated above. No Pre-Bid will be held. QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP or wishing to comment or take exception to any requirements of the RFP must submit specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on April 12, 2024. All questions should include DOC ADA Upgrades in the subject line. Any comments, questions, or exceptions not raised in writing on or before the last day of the question period are waived. At the close of the question period a copy of all questions or comments and the State's responses will be posted at http://www.blueprintsetc.com. Every effort will be made to post this information as soon as possible after the question period ends, contingent on the number and complexity of the questions. Bidder’s attention is directed to: 1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly read and comply with all requirements. Please pay close attention due to the changes that have been made. 2. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase of Russian-sourced goods and goods produced by Russian entities (defined as institutions or companies that are headquartered in Russia or have their principal place of business in Russia) is prohibited. The awarded Contractor must fill out and sign the Executive Order 02-22 Vendor Certification as part of the Contract awarding process. This certification is required for all subcontracts for work performed solely for the State of Vermont and subcontracts for work performed in the State of Vermont. 3. BIDDER QUALIFICATION PROCESS DOCUMENT: The Department of Buildings and General Services is requiring that all contractors meet certain minimum qualifications to be eligible to bid on this project. 4. BID SUBMISSION INSTRUCTIONS: a. CLOSING DATE: Bids must be received by the State by the due date specified on the front page of this RFP. Late bids will not be considered. i. The State may, for cause, issue an addendum to change the date and/or time when bids are due. If a change is made, the State will inform all bidders by posting it on the webpage indicated on the front page of this RFP. ii. There will not be a public bid opening. However, the State will record the name, city and state for any and all bids received by the due date. b. STATE SECURITY PROCEDURES: Please be advised extra time will be needed when visiting and/or delivering information to State of Vermont offices. All individuals visiting State offices must present a valid government issued photo ID when entering the facility. i. State office buildings may be locked or otherwise closed to the public. If this RFP permits hand delivery of bids, delivery instructions will be posted at the entrance to the State facility. Any delay caused by State Security Procedures will be at the bidder’s own risk. c. BID DELIVERY INSTRUCTIONS: i. ELECTRONIC: Electronic bids will be accepted. ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email submission to BGS.VTBids@vermont.gov . Bids must consist of a single email with a single, digitally searchable PDF attachment containing all components of the bid. Multiple emails and/or multiple attachments will not be accepted. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to compress the PDF file containing its bid, if necessary, in order to meet this size limitation. iii. FAX BIDS: Faxed bids will not be accepted. iv. PAPER BIDS: Paper format bids will not be accepted. 5. Full Bonding is required for this job. 6. Contractor is required to carry Builder’s Risk Insurance for this project. 7. SUBMITTAL EXCHANGE®: Contractor shall obtain a license for the State to utilize Submittal Exchange for the purposes of this project. The State and its representatives will have full control of the use of Submittal Exchange by authorized users of the State. Submittal Exchange®, a web-based collaboration software system, shall be used to provide an on-line database and repository, which shall be used to transmit and track project-related documents. Based on an existing contract between the State and Submittal Exchange, the State anticipates that training and support during this project will be provided by Submittal Exchange at no additional cost to the selected contractor(s). 8. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of Buildings and General Services (BGS) may require contractor evaluations on construction projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to compile the contractor’s performance on BGS projects to provide a history and assessment of the contractor’s performance. 9. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and requirements of this bid solicitation.