Supply and Delivery of HP Laptops and Desktops

Aug 16, 2017 2:00:00 PM (local time) City of Burlington Reference: RFT-321-17 Prequalification required: No SEALED BIDS, clearly marked as to contents, will be received by the City Clerk, no later than 2:00 p.m. local time, on the Closing Date. GENERAL DESCIPTION: The intent of this Bid call is to invite and receive bids to furnish all labour, materials, services, transportation, and incidentals for the supply and delivery of replacement HP Laptops and Desktops and related peripherals as listed in this RFT. The Corporation of the City of Burlington (the “City”) intends to retire outdated computers that are five years or older and update the City’s computer fleet to meet the City’s ongoing computing needs and operational requirements. All items listed in Schedule IA must be new (not reconditioned or refurbished) genuine products with valid warranty from the manufacturer of the item. To be successful, the Bidder must be an authorized HP partner or reseller in good standing. The Contract

will be for a first term of one (1) year with two (2) optional extensions of two (2) years each based on the same terms and conditions and upon mutual agreement between the successful Bidder and City and contingent upon a sufficient budget and/or Council approval if applicable. The City reserves the right to purchase other models (Dell, Lenovo, Panasonic, etc.) throughout the contract, either from the successful Bidder or from open market as decided by the City in its sole discretion OBTAINING THE DOCUMENT: ONLINE: Bid packages are available to be downloaded from www.biddingo.com/burlington. If you subscribe to Biddingo.com you may download the bid document directly from the site. You may also opt to purchase a one-time download for this opportunity. Biddingo charges an administration fee to non subscribers. IN PERSON: The Bid request documents are available for pick up at 390 Brant Street, 3rd Floor, Sims Square*, Finance Department-Procurement Services Reception Counter, Burlington, Ontario. See Methods of Payment below. * Located one block south of City Hall on the S.W. corner of Brant and Elgin Street DOCUMENT FEES: From Biddingo, $50.00 (incl. HST) In person, at Procurement Services, $70.00 Administration Fee (incl. HST) METHODS OF PAYMENT: Payment by credit card is required for documents available electronically. If picking up the document in person, the City will accept cash, cheque, Interac, MasterCard, Visa and American Express. Cheques are to be made payable to The Corporation of the City of Burlington. Documents will not be released until payment is received. The City of Burlington is not responsible for delivery delays via courier or mail. ADDENDUM: Addenda will be posted on www.biddingo.com/burlington N.B. It is the responsibility of the vendor to check the Biddingo Web Site for any possible addenda. All questions relating to this RFT or any clarification with respect to this bid should be made in writing no later than 6 calendar days prior to closing date. We cannot guarantee a response to any questions received after this deadline. The City reserves the right to extend the closing deadline if required. All questions related to this Request for Tender, or for clarification on completing the Bid Submission Form, are to be directed in writing to: Single Point of Contact: Rahul Kulkarni, MBA, CSCMP, CPPB rahul.kulkarni@burlington.ca No verbal communications shall modify the terms, conditions, or specifications, unless they are confirmed in writing to all potential Bidders by the City of Burlington Procurement Services in the form of an addendum. If a Bidder finds omissions from or discrepancies in any of the bid documents, or unnecessary restrictions in the specifications, or should he/she be in doubt as to the meaning of any part of this document, he/she should notify the contact named above in writing prior to submitting a bid. An addendum will be issued if it is determined that a correction, explanation or interpretation is necessary or desirable. Other opportunities and additional information may be available at https://www.biddingo.com/burlington. Contact Information: City of Burlington 426 Brant Street P.O. Box 5013 Burlington, Ontario L7R 3Z6 Canada Phone: (877) 213-3609 Fax: (905) 335-7663 rahul.kulkarni@burlington.ca Contact: Rahul Kulkarni