Agenda Management Software

Post InformationPosted At:Fri, Nov 4, 2022 3:00 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No1. Background and Introduction1. SummaryThe City of Palm Desert is searching for software solution providers with expertise, resources, and state-of-the-art technology to replace the existing systems by providing an integrated, configurable, automated, and user-friendly legislative management system that includes the following components:Agenda management workflow system with approval processesMeeting minutes managementLive and on-demand video and audio streamingDocument management and video storage2. BackgroundThe City is a charter city in the State of California. The City is a thriving community of approximately 50,000 full-time and 32,000 seasonal residents. It is located in the Coachella Valley in eastern Riverside County, part of the low desert region of Southern California. The City features big-city resources in a friendly, small-town setting, offering first

class educational opportunities, safe and clean streets, as well as plentiful shopping and community events. Palm Desert is considered the geographical, educational and retail center of the Coachella Valley.Incorporated in 1973, the City operates under a council-manager form of government with a five-member City Council elected at large. Each council member serves a four-year term. The City Council meets on the second and fourth Thursdays of the month at Palm Desert City Hall, 73-510 Fred Waring Drive. 3. Contact InformationAnthony MejiaCity Clerk 73-510 Fred Waring Drive Palm Desert, CA 92260 Email: amejia@cityofpalmdesert.orgPhone: (760) 776-6304Department:CMO - City Clerk4. TimelineThe above scheduled dates are tentative and City retains the sole discretion to adjust the above schedule. Nothing set forth herein shall be deemed to bind City to award a contract for the Services and City retains the sole discretion to cancel or modify any part of or all of this RFP at any time.Release of Request for Proposal:November 4, 2022Last Day to Submit Questions for Clarification:November 18, 2022, 2:00pmClarifications Issued by City on or before:November 28, 2022, 2:00pmDeadline for Receipt of Proposals submitted on or before:December 2, 2022, 2:00pmNotification of Finalist(s):December 16, 2022Interview of Finalist(s):January 6, 2023Notification of Intent to Award:January 20, 2023Authorization to Negotiate Contract:January 20, 2023