Amana Air Conditioner Units

Project Overview Minnesota State is requesting bids for Amana Air Conditioner Units (Model # PBC092G00CC; CCY 9 MBTU 115V TTW A/C; Quantity 145) for McElroy Residence Community on the campus of Minnesota State University, Mankato. This purchase is part of Residential Life’s long-range plan to renovate and improve student rooms and provide greater resident satisfaction. McElroy G-Hall is a four-story wing in the McElroy Residence Community which contains 95 student rooms. Technical/Functional Requirements • Amana 26” Built-In Air Conditioners through-the-wall design for flush mount applications. • Amana model #: PBC092G00CC; CCY 9 MBTU 115V TTW A/C. (Brand and style is based on existing A/C units installed in our Residence Halls. No alternatives will be accepted.) • Quantity: One Hundred Forty-Five (145). • Standard manufacturer's warranty applies. • List A/C unit price and delivery price separately. • Delivery: Units must be delivered to Minnesota State University, Mankato. - May 20 –

June 20, 2024 is the estimated delivery window units need to be delivered to campus. The exact date will be determined by MSU and will be coordinated with the selected vendor(s). Units to be delivered to McElroy Hall on the west entrance between McElroy Residence Community and Carkoski Commons. Delivery must be coordinated with MSU contact. Purchase Order Terms Minnesota State desires to provide a purchase order to the successful Respondent(s) effective by April 10, 2024. If Minnesota State and Respondent are unable to come to agreement with vendor by April 5, 2024, then Minnesota State reserves the right to seek an alternative Respondent(s). Selection A selection committee made up by several representatives from Residential Life and Facilities Management will review all bids. Selection will be based on the lowest priced bid from a qualified vendor. Vendor bids must meet our terms and conditions and RFB requirements. Timeline Key Dates Timeline Monday, March 11, 2024 RFB notice published on MinnState.edu/Vendors website. Wednesday, March 20, 2024 2:00 p.m. CT Deadline for Vendors to submit clarifying questions. Submit these via the MinnState website, this RFB's Q&A board. Friday, March 22, 2024 Deadline to publish responses to RFB questions. See this RFB's Q&A board. Monday, April 1, 2024 2:00 p.m. CT Deadline for RFB submissions. Submit these via the MinnState website. April, 2024 Vendor(s) selected and notified. May 20 – June 20, 2024 This is the estimated delivery window units need to be delivered to campus. The exact date will be determined by MSU contact and coordinated with the selected vendor(s). Minnesota State reserves the right to not award a purchase order. The dates noted above are estimates, but are reasonable for the purposes of presenting deadlines. Description Required to View Event Prerequisites Required to Enter Bid 11 March 2024 1. Please review the background of Minnesota State 2. Please review the Notice and Authority 3. This RFx includes and incorporates Minnesota State Terms and Conditions. Responders should be aware of the terms and conditions in preparing responses to this event. Much of the language reflected in any resulting contract with Minnesota State is required by statute. If you take exception to any of the language in the terms and conditions, you must indicate those exceptions in your response to the RFx; certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFx will be available for discussion or negotiation. 4. Please review the Definitions to the RFx 5. Please review the Organizational Conflict of Interest policy 6. Please review and accept the Authorized Response Certification Statement. 7. Please review and agree to the Duration of Offer agreement 8. Please review the Terms of Payment 9. Required Documentation: Affidavit of Non-Collusion. Please download the attached document, complete, sign, notarize, and upload completed form with response. 10. Affirmative Action Requirements: Please review and download declaration page, complete, sign, and upload completed from with response. 11. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming Supplier Diversity must complete this form. Others can skip. 12. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming TG/ED/VO preference must complete this form. Others can skip. 11 March 202411 March 202411 March 202411 March 202411 March 202411 March 202411 March 2024 Buyer Attachments There are no Buyer Attachments added to this event. 11 March 202411 March 202411 March 202411 March 202411 March 202411 March 2024 Questions Required Questions Group 1: Terms & Conditions Instructions: 1.1 Conflicts of Interest. Responders must provide a list of all entities with which it has relationships that create, or appear to create, a conflict of interest with the work that is contemplated in this RFx. The responder must explicitly list all the name of the entity, the relationship and the conflict. If no conflict exist, type in "None" in the space provided. Group 2: Company Profile Instructions: 2.1 Provide a brief description of your organization. At a minimum, include how long your company has been in business, company size, location information and company contact person (name, title, phone, email). Group 3: Pricing and Technical/Functional Requirements Instructions: 3.1 Upload your detailed bid that shows pricing for Qty 145, Amana Air Conditioner Units, Model #: PBC092G00CC. List warranty information. List A/C unit price and delivery price separately. 3.2 Delivery: Units must be delivered to Minnesota State University, Mankato. Dates: May 20 – June 20, 2024 is the estimated delivery window units need to be delivered to campus. The exact date will be determined by MSU and will be coordinated with the selected vendor(s). Units to be delivered to McElroy Hall on the west entrance between McElroy Residence Community and Carkoski Commons. Delivery must be coordinated with MSU contact. Can your company meet this delivery timeline? Please answer yes/no and provide any other notes applicable to delivery. Group 4: Supplier Diversity Instructions: 4.1 Does your company, partner or sub-contractor quality as a diverse supplier as defined by Minnesota State? 4.2 Does your company qualify for preference points as defined by Minnesota State in the Prerequisites section 11 March 202411 March 202411 March 202411 March 202411 March 2024 Product Line Items Product Line Items There are no Items added to this event. 11 March 202411 March 202411 March 202411 March 2024 Service Line Items Service Line Items There are no Items added to this event. 11 March 202411 March 202411 March 2024