Landscaping S

Lawncare Services FY 2025 – FY 2027 A. The Timberlane Regional School District will receive sealed Proposals for Landscaping Services from qualified Landscaping Companies for mowing the grounds surrounding the nine (9) facilities comprising the Timberlane District. The Scope of work is described in this RFP including satellite pictures of the areas to be maintained. B. The scope of work and specifications are attached hereto. C. The Contract will, in general, be awarded to the lowest qualified proposal. The School District reserves the right to accept or reject any or all proposals in part or whole, whether from responsible vendors or otherwise, even though the proposer may not submit the lowest proposal. The School District has sole discretion in determining the best interest of the district and to waive any informality deemed to be in the best interest of the School District. Vendors shall be responsible for all expenses that they may incur in preparing their Proposals. D. Proposers

shall carefully examine the specifications to obtain first-hand knowledge and verify requirements. E. A mandatory walk-through will be held on, Wednesday, April 3, 2024, at 1:00PM. Beginning at SAU 106, 30 Greenough Rd. Plaistow, NH and proceeding to Timberlane Regional High, Middle and Performing Arts Campus and Athletic Fields, proceeding to Pollard School, Atkinson Academy Sandown Central School, Sandown North Elementary and ending at Danville Elementary School. F. For more information, please contact Mr. Karl Ingoldsby, Director of Plant Operations, at (603) 944-3785 or karl.ingoldsby@timberlane.net. G. All work in the District must meet the requirements of all applicable town, local and state codes, laws, and ordinances, permits un addition to any technical societies referenced herein. Contractor shall obtain all required permits and provide copies to the District. H. All questions during the Bidding period should be directed to Karl Ingoldsby, Director of Plant Operations. Questions should be submitted by email and will be shared with all potential bidders. Email karl.ingoldsby@timberlane.net. Last opportunity to submit questions shall be Wednesday April 24, 2024, at 3:00 pm. mailto:karl.ingoldsby@timberlane.net REQUEST FOR PROPOSAL – Timberlane Regional School District Lawncare Services (3/11/2024) Page 2 of 22 I. Proposal shall be submitted on the attached PROPOSAL SUBMISSION FORM. Faxed or electronically submitted bids will NOT be accepted. Submit proposals in a sealed envelope clearly marked: "PROPOSAL FOR LANDSCAPING – 2025 - 2027" Timberlane Regional School District Send to: Karl Ingoldsby Director Of Plant Operations SAU-106, Timberlane Regional School District 30 Greenough Road Plaistow, NH 03865 J. Closing Date: Tuesday, April 30, 2024, 1:00PM. Any proposal or offer received after this date and time will not be considered and shall be returned unopened to the proposer. K. Public Proposal Opening: Sealed proposals will be opened in public immediately following the closing in the SAU 106 Conference Room, 30 Greenough Rd, Plaistow, NH, 03865 L. The District’s decision with regard to the selection of the contractor shall be considered final. M. The District reserves to investigate the financial responsibility of any and all submitters to determine the ability of the firm and/or individual to assure services throughout the term of the contract and to provide insurance that will be required by the District. REQUEST FOR PROPOSAL – Timberlane Regional School District Lawncare Services (3/11/2024) Page 3 of 22 You are invited to submit a Proposal for the entire project based on the proposal summary enclosed with this invitation. Sealed proposals are due on Tuesday April 30, 2024, at 1:00 PM at the SAU 106 office Building at 30 Greenough Road, Plaistow NH where they will be publicly opened. A mandatory pre- Proposal meeting and walk through is scheduled for Wednesday April 3, 2024, at 1:00 PM (meet at SAU 106 Administrative Building). The site walk will be conducted by Karl Ingoldsby, who is the Director of Plant Operations for TRSD. Proposers will be required to demonstrate that the equipment they plan to use on the project meets or exceeds the requirements of the specifications.