UCB-Roof Repair Services-168395868

24 March 2023 UCB-Roof Repair Services-168395868 The University of Colorado seeks to retain services of qualified contractors to provide roof repair services as needed for the CU Boulder Campus. 24 March 2023 Open 3/24/2023 4:00 PM MDT Type Request for Proposal Close 4/24/2023 4:00 PM MDT Number PSC-S-1698 Currency US Dollar Sealed Until 4/24/2023 4:00 PM MDT 24 March 2023 Contacts Christine Alexander Chrissy.Alexander@cu.edu 24 March 2023 Commodity Codes Commodity Code Description 06 Facilities Related Supplies, Materials & Services 24 March 202324 March 202324 March 202324 March 202324 March 202324 March 202324 March 202324 March 202324 March 2023 mailto:Chrissy.Alexander@cu.edu All responses must be submitted via CU solicitation portal at www.cu.edu/psc/solicitations by date and

time noted above. All questions or proposals must be submitted using the solicitation portal. Questions or proposals that are emailed to the Purchasing Agent will not be accepted. SECTION I. INTRODUCTION, PROJECT BACKGROUND, CONTRACT TERMS A. INTRODUCTION This Request for Proposals (RFP) is issued by the University of Colorado system (CU), Procurement Service Center (PSC), to retain services of qualified contractors to provide roof repair services as needed for the CU Boulder Campus. CU is the state’s largest and most influential public research university, a community of approximately 67,000 students and 37,000 employees spanning four campuses and system administration. Every year CU graduates thousands of students who fill critical workforce needs across the state. CU is the state’s third-largest employer with an annual operating budget of $5.5 billion. CU faculty attracted $1.4 billion in sponsored research awards to conduct research in economic sectors critical to the state and nation, including energy, bioscience, aerospace, and health care. Overall, CU contributes approximately $14 billion annually to the state’s economy. B. COMMUNICATION/QUESTIONS/CLARIFICATIONS The PSC Purchasing Agent listed herein shall be the sole point of contact concerning this RFP. Prospective and actual Offerors shall not directly contact other personnel regarding matters concerning this RFP or to arrange meetings related to such. Prospective Offerors may make inquiries via the Q & A Board before the Q & A deadline listed in Section I. D concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the deadline. Questions will be consolidated and responded to by CU as deemed appropriate. Responses to Offerors’ inquiries will be posted by the close of the business on the date provided in Section I.D. If Offerors’ questions are unclear or non-substantive in nature, CU may request clarifications or decline to answer. Should any interested Offeror, find any part of the listed specifications or terms and conditions to be discrepant, incomplete, or otherwise questionable, it shall be the responsibility of the concerned party to notify the purchasing agent of such matters immediately upon discovery. Offerors cannot rely on any other statements that clarify or alter any specification or other term or condition of the RFP. All official communication from the PSC to Offerors will be via postings on the CU Sourcing Website. The PSC will post notices that will include, but not be limited to, any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the Announcement of Award. It is incumbent upon suppliers to carefully and regularly monitor the CU Sourcing Website for any such postings. C. TYPE OF CONTRACT As a result of this RFP, CU intends to award a contract to one (1) or more contractors. ● The anticipated starting date for any resulting contract is 05/26/2023, except that the actual contract start date may be adjusted unilaterally by CU for up to three (3) calendar months. By submitting a signed proposal in response to the RFP, the Prospective Contractor represents and warrants that it will honor its proposal as being held open as irrevocable for this period. ● The term of the contract resulting from award of this solicitation shall begin upon execution of the contract on 05/26/2023 and end one (1) year later. The contract may be renewed upon mutual agreement for up to four (4) additional one-year periods for a total term not to exceed five (5) years. ● CU, at its discretion, may terminate the contract with thirty (30) days’ notice by stating so in writing. Description https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado D. TIMELINE Following is the estimated timeline with anticipated dates (subject to change). Event Date RFP Posted March 24, 2023 Facility Tour April 3, 2023 @ 9:00am Project Questions/Clarifications Due April 10, 2023 Written Answers to Questions Posted on or Around April 12, 2023 Proposals Due April 24, 2023 Best and Final Offer, if necessary May 1, 2023 Contract Negotiations May 4 - 25, 2023 Contract Finalized May 25, 2023 Project Kick-Off May 26, 2023 E. AWARD Any resulting contract from this solicitation will be awarded to the Offeror whose overall offer is deemed to be the most advantageous to CU as determined by the evaluation team. The PSC purchasing office, after review and approval of the evaluation team's written recommendation, will notify all Offerors via a posting on the CU Sourcing Website of the results of the solicitation evaluation. The posting will be an announcement of the award. DOCUMENTS For full SOW and bid documents refer to the "Buyer Attachments" section. https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado Required to View Event Prerequisites Required to Enter Bid 24 March 2023 1. Please review and accept 2. Please review and accept 3. Please review and accept 4. Please review and accept 5. Please review and accept 6. Please review minimum insurance requirements. 24 March 202324 March 202324 March 202324 March 202324 March 202324 March 202324 March 2023 Buyer Attachments 1. PSC-S-1698-CU Boulder Roof Repair Services.docx 2. University of Colorado Sample RFP Agreement Bids.docx 24 March 202324 March 202324 March 202324 March 202324 March 202324 March 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTMyNjI3LTE0MDA2ODg4ODRQU0MtUy0xNjk4LUNVIEJvdWxkZXIgUm9vZiBSZXBhaXIgU2VydmljZXMuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTMyNjI3LTEzMjQyNDEzNjlVbml2ZXJzaXR5IG9mIENvbG9yYWRvIFNhbXBsZSBSRlAgQWdyZWVtZW50IEJpZHMuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Instructions: 1.1 General Supplier Information: Provide principal contact information for this solicitation, including address, telephone number, fax number, e-mail, and website (if applicable). 1.2 Include a cover letter introducing your company, summarizing your qualifications, and detailing any exceptions to this solicitation (please note that significant exceptions may make your offer/quote/bid non-responsive). 1.3 References - Please provide information from at least three (3) accounts of similar scope. References may be contacted at any time during this solicitation process to determine an offeror’s responsibility. Include, at a minimum, the following information: 1) company name; 2) contact name; 3) phone number; 4) email address; 5) brief description of project scope and value; 6) status of project. 1.4 USE OF SUBCONTRACTORS/PARTNERS - There may be areas for use of subcontractors or partners in this project. The University encourages use of small businesses wherever viable. If you are utilizing this approach, provide a list of the subcontractors/partners, their area(s) of expertise, and include all other applicable information herein requested for each subcontractor/partner. Please keep in mind that the University will contract solely with your company, therefore subcontractors/partners remain your sole responsibility. 1.5 CONTRACT - List any variances to the Universities Sample Contract - Terms and Conditions. If none, Bidder must indicate. 1.6 INSURANCE REQUIREMENTS: Review the insurance requirements as listed under the Prerequisites and upload your COI. 1.7 Mandatory Requirements: By answering yes, you certify that your company meets all ofthe mandatory requirements detailed in the prerequisites. 1.8 Background Check: confirm that you can comply with the University's Background Check Policy as outlined in the bid document. 1.9 Financial Proposal - Provide a complete description of the deliverables and services to be provided along with a complete breakdown of what the costs will be. While not the most important part of the proposal, overall cost will be considered as part of the evaluation of your proposal. Estimated proposal prices are not acceptable. Proposal prices will be considered to be your best and final offer, unless otherwise stated in the RFP. The proposal price, while an important part of the offer, is not the only criterion that will be considered in determining the apparent successful offeror. 1.10 Technical Proposal- Provide a complete description of the deliverables and/or services to be provided along as described in Section III. Proposal Content. 1.11 "Items" - note that the items section within the bid will not include any specific lump sum "items" given the nuances of the financial proposal. As such your bid response will show $0 in the system once submitted. Your financial proposal upload however will be the contracted rates. Please confirm you understand your final submission in the system will show $0 but your financial proposal upload will be the rates that will ultimately be contracted. 24 March 202324 March 202324 March 202324 March 202324 March 2023 Product Line Items Product Line Items There are no Items added to this event. 24 March 202324 March 202324 March 202324 March 2023 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 TOTAL PROPOSAL COST 1 24 March 202324 March 202324 March 2023