Hot Mix Pavement Patching

Contract # ID-09-2024 Sealed Quotations for: Hot Mix Pavement Patching As Described Herein and Addressed: Attention Josh Kavanagh Director of Infrastructure By Courier or Drop off Township of Ramara Administration Building Box 130, 2297 Highway 12, Brechin, ON L0K 1B0 Please submit completed proposal in person or by mail in a sealed envelope quoting the above tender number and closing date. Electronic Submissions will also be accepted and may be forwarded to jkavanagh@ramara.ca, and shall include all pages of the tender, and all supporting documentation. CLOSING DATE: March 20th 2024 TIME: 12:00 PM PUBLIC OPENING: NO LOCATION: Township of Ramara Administration Building Box 130, 2297 Highway 12, Brechin, ON L0K 1B0 LATE SUBMISSIONS WILL NOT BE ACCEPTED The Township reserves the right to accept or reject all or any submissions. . mailto:jkavanagh@ramara.ca Bidder(s) Initials

and Date: _______________ 2024 HOT MIX PAVEMENT PATCHING Page 2 of 17 Table of Contents Item Page Definitions 3 Scope 4 Form of quote 4 Quotation Deposit 4 Freedom of Information 4 Bribery/Fraud 4 Purchasing Preference 4 Insurance 4 Workplace Safety and Insurance Board 5 Traffic Control 6 Underground Locates 7 Accessibility 7 Health and Safety 7 Assignment of Contract 9 Specifications 9 Guaranteed Maintenance/Warranty 9 Completion 10 Weighing 10 Damage by Vehicles and Other Equipment 10 Loading of Motor Vehicles 10 Award of Quotation 10 Highway Traffic Act 10 Working Around Railways 11 Pricing and Payment 11 Hours of Work 11 Term of Quotation 11 Qualifications 11 Conditions 11 Submission Format & Contents 12 Tender Document Checklist 13 Bidder Information Form 14 Schedule I – Items and prices 15 Schedule II – Ability and experience form 16 Declaration of Accessibility Compliance Form 17 Bidder(s) Initials and Date: _______________ 2024 HOT MIX PAVEMENT PATCHING Page 3 of 17 INSTRUCTIONS TO BIDDERS i. DEFINITIONS The following definitions apply to the interpretation of the Request for Quotation; 1. “Bidder” means a person or entity that is submitting a tender in response to the Tender Process. 2. “Constructor” means the successful person or company engaged in the construction business. 3. “Contract” means an agreement to be signed between the Owner and a successful bidder pursuant to the tender process. 4. “Contractor” means the successful bidder pursuant to the tender process that has extended a contract. 5. “Contract Administrator” means a person authorized or appointed by the Township to act on behalf of the Owner in any particular capacity. 6. “Closing Time” Time and Date of Tenders has the meaning ascribed thereto in section ii of these instructions to bidders. 7. “OPS” means the current Ontario Provincial Standards published by the Ontario Standards organization. 8. “Start Work Order” means the document in writing, referred to in the tender, form that is issued by the Deputy Manager of Infrastructure or the Engineer that authorizes the Contractor to begin the work. 9. “Tender” means the tender documents issued by the Owner in respect of a specific opportunity and also refers to the documents submitted by a bidder in response to this tender process. 10. “Tender Documents” means the documents listed in section iii of these Instructions to Bidders. 11. “Work” means the work to be performed by a Contractor pursuant to a Contract issued as a result of this tender as described in the Contract Documents and includes, but is not limited to, the work generally described in Section ii of these Instructions to Bidders. 12. “Director of Infrastructure” means `the Director of Infrastructure for the Township of Ramara or such other person, partnership or corporation as may be authorized by the Counc