Purchase 4 Ford Police Interceptor Utility Hybrid

State of Maine Procurement Justification Form PJF Page 1 of 2 Rev. 1/29/2020 This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services website (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: DAFS, BGS, Central Fleet Management Department Contract Administrator or Grant Coordinator: Mark Bailey, Director (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $ 171,948 Advantage CT / RQS #: CONTRACT Proposed Start Date: 5/4/2022 Proposed End Date: 6/30/2022 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date:

Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Quirk Ford of Augusta Brief Description of Goods/Services/Grant: 4 Ford Police Interceptor Utility Hybrid PART II: JUSTIFICATION FOR VENDOR SELECTION Mark an X before the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed X C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization PART III: SUPPLEMENTAL INFORMATION Please respond to ALL of the following: 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. Central Fleet Management has an immediate need to procure these four vehicles. Recent legislation passed to combat catalytic convertor thefts requires these vehicles for the investigative unit of the Bureau of Motor Vehicles. They have selected these units as they meet their operational need and are hybrid and will be more fuel efficient than their gasoline alternative. DocuSign Envelope ID: 7D1F7BC6-2533-4A88-BFF3-C9FCFEA8B2BF State of Maine Procurement Justification Form PJF Page 2 of 2 Rev. 1/29/2020 PART III: SUPPLEMENTAL INFORMATION 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Quirk Ford had extra units on order and was willing to save them for us to meet our need. The other Ford dealer who supplies police pursuit vehicles did not have any hybrid models available or on order. Quirk Ford is one of our long-time suppliers and does not require any special payment processing. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. The price of $42,987 is $7,300+ below MSRP. Most purchases below MSRP at this time are deemed to be reasonable and fair. Central Fleet Management has financing in place to purchase the vehicle immediately upon approval. 4. Describe the plan for future competition for the goods or services. When specifications and pricing are available and supply chain issues improve, we plan to competitively bid for these type vehicles. PART IV: APPROVALS Signature of requesting Departments Commissioner (or designee): By signing below, I signify that I approve of this procurement request. Printed Name: Date: Signature of DAFS Procurement Official: Printed Name: Date: DocuSign Envelope ID: 7D1F7BC6-2533-4A88-BFF3-C9FCFEA8B2BF Jaime C. Schorr 5/4/2022 NOI 0520220414 05/05/2022 - 05/11/2022 William J.E. Allen 5/5/2022 DocuSigned by: forme C. Scherr 6D6437754DD0459... DocuSigned by: William ). Mew 2D5B6E39F57E44