DRAFT SOW - Civic Center Custodial and Janitorial Services

Project Title
DRAFT SOW - Civic Center Custodial and Janitorial Services

Invitation #


Bid Posting Date
01/19/2022 5:05 PM (PST)

Project Stage
Closed

Bid Due Date
01/26/2022 6:00 PM (PST)

Response Format
Electronic

Project Type
RFI (Request for Information)

Response Types
Response File
General Attachment

Type of Award
Lump Sum

Categories
561210 - Facilities Support Services
561720 - Janitorial Services


License Requirements


Department
Finance

Address
100 Civic Center Dr.
Lake Forest, California

County
California

Bid Valid


Liquidated Damages


Estimated Bid Value


Start/Delivery Date


Project Duration


Bid Bond

Bid Bond

0.00%

Payment Bond
0.00%

Performance Bond
0.00%

Pre-Bid Meeting Information

Pre-Bid Meeting
No

Online Q&A

Online Q&A
Yes

Q&A Deadline
01/26/2022 5:59 PM (PST)

Contact Information

Contact Info
Nidia Ruelas 949-282-5211
nruelas@lakeforestca.gov

Bids to


Owner's Agent
Mike McConaha, Public Works Maintenance Manager
mmcconah@lakeforestca.gov, (949) 461-3575

Description

Scope of Services
City desires to engage Consultant to render janitorial and day porter services. The Civic Center includes 5 buildings - City Hall/ Community Policing Center, Community Center, Senior Center, Council Chamber/ Performing Arts Center, and Parking Structure.
Although the selected firm will provide a proposal that includes costs for all items of work listed in the Maintenance Pricing Sheet in Attachment 2, the City reserves the right to separately bid any item of work or portion thereof and have the work completed by a different firm. If the City chooses to separately bid any item of work or portion thereof to be completed by a different firm, there will be no change to the unit costs set forth in the Pricing Form and contractor will only be paid for actual quantities performed. The successful proposer(s) will be required to enter into an Agreement, which will include the requirements of this RFP as well as other requirements. This contract is intended as a “cost plus” type of service. The City reserves the right to reject any proposal(s) exceptions or changes to the Agreement or Request for Proposal. By submitting proposals, the proposer agrees to all of the terms of the RFP and Agreement.
The Lake Forest City Hall and Civic Center campus has specific hours of operation. City Hall and the Administrative Offices will be open Monday through Thursday from 8:00am to 6:00pm and on Friday from 8:00am to 5:00pm. The Senior Center will be open Monday through Friday from 10:00am to 4:00pm. The Community Center will be open Tuesday through Friday from 8:00am to10:00pm and also on Saturday and Sundays from 10:00am to 6:00pm with the options for room rentals with extended hours until 12:00am (Saturdays and Sundays). The Community Center will be available for private rentals such as baby showers, banquets, birthday parties, business meetings, family events and weddings. The Performing Arts Center will host City Council and Commission meetings on Tuesdays and Thursdays from 4:00pm to 10:00pm and local schools and theater companies will be able to rent the facility for theatrical productions on Saturdays and Sundays with varied hours until 10:00pm. The Policing Center will be in operation 7 days a week and 24 hours a day, the Public Service Counter will be open between the hours of 8:00am to 4:00pm Monday through Friday. This contract does not include any special events organized by the Community Services Department. The contract is strictly for normal operations and overnight cleaning services.

City Hall Administrative Offices | Community Policing Building
• 53,500 sf, Two Floors
• Large areas of Open Office (approximately 4,000 sf per floor) for about 30 employees
• Mix of Private Offices
• Small POs are 150 sf. Medium are 245 sf. Large are 400 sf.
• Mix of reconfigurable Conference Room sizes
• 7 Restrooms, 1918 square feet
Council Chambers | Performing Arts Building
• 14,650 sf
• 200 Seats
• (4) Restrooms, 1879 square feet
• Stage
• Theatre seating area
• Lobby Area/Hallway
• Theatre Entrance Room
• Dressing Room
• Box Office
• Men’s/Women’s/Family Restrooms
The Clubhouse Senior Center Building
• 17,200 sf
• 3 Restrooms, 1022 square feet
• Several small offices and medium reconfigurable Conference Rooms
• Reconfigurable Banquet Rooms with tables/chairs etc.
o 1 Multi-purpose Room
o Computer Room
o Activity & Crafts Rooms
o Catering Kitchen
o Exterior Patio, BBQ and Lounge Area
o Men’s/Women’s Restrooms
Community Center Building
• 17,680 sf, One Floor
• A few small offices
• Several small offices and medium reconfigurable Conference Rooms
• Reconfigurable Banquet Rooms using tables/chairs etc.
o Banquet Rooms-folding tables, chairs, etc.
o Exterior dining and lounge areas
o 3 Restrooms, 1097 square feet
2 Story Parking Garage
 109,340 sq. ft. / 308 parking spaces
 21 electric vehicle charging stations 12 stations on first level and 9 stations on second level

Other Details


Notes


Special Notices
The City has initiated a Request for Proposal process. The initial step in the process is the release of this DRAFT SCOPE OF WORK where interested vendors have an opportunity to comment on the scope prior to the finalization of the RFP. Shortly after the comment period ends, the final RFP will be released including any updated to the Scope of Work and instructions for submitting a proposal. Thank you for your interest in doing business with the City of Lake Forest.
Vendors must submit all questions pertaining to this project through the City's Online Bid Management System, by selection the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online.


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