SR 316 University Parkway at Drowning Creek Road

March 22, 2024 INVITATION TO BID BL058-24 The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Repair and Maintenance of Aquatic Dehumidification Systems on an Annual Contract with four (4) one-year options to renew for the Gwinnett County Department of Community Services. Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on April 12, 2024 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on the website www.gwinnettcounty.com. Questions regarding bids should be directed

to Jake Scarpone, Purchasing Associate II, at jake.scarpone@gwinnettcounty.com or by calling 770-822-8722, no later than 3:00 P.M. local time on April 3, 2024. Bids are legal and binding upon the bidder when submitted. Successful contractor(s) will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher. Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165. The written bid documents supersede any verbal or written prior communications between the parties. Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion. Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email. We look forward to your bid and appreciate your interest in Gwinnett County. Jake Scarpone Purchasing Associate II The following pages should be returned in your bid: Bid Schedule, Pages 11-13 References, Page 14 Code of Ethics, Page 15 Contractor Affidavit, Page 16 http://www.gwinnettcounty.com/ mailto:jake.scarpone@gwinnettcounty.com http://www.gwinnettcounty.com/ BL058-24 Page 2 GWINNETT COUNTY AQUATIC DEHUMIDIFICATION SYSTEMS MAINTENANCE & REPAIR SERVICES ON AN ANNUAL CONTRACT I. SCOPE OF WORK A. The successful contractor shall furnish all labor, materials, and services required for Aquatic Dehumidification Systems Maintenance & Repair. B. Required services will include, but may not be limited to: • PREVENTATIVE MAINTENANCE: Pool Pak, Seresco, Dectron and Greenheck manufacturers recommended monthly, quarterly, and annual routine maintenance to promote extended equipment life. • REPAIR: Equipment repair upon failure. All repairs or installation of parts must be of the highest quality and consistent with the manufacturer’s standard practices. C. The Aquatic Dehumidification Systems units are in various facilities throughout the County. See attached list of Gwinnett County Aquatic Facilities and equipment. D. The award will be made to the lowest responsible bidder based on the total bid provided. II. GENERAL REQUIREMENTS A. References The selected contractor must have demonstrated successful performance on projects of a similar size & scope. A minimum of three (3) references shall be provided on the “References” form included herein. References must clearly demonstrate experience within the last two years in preventive maintenance and repair of aquatic dehumidification equipment, preferably Pool Pak, Seresco and Dectron. B. Contractor Qualifications The selected contractor will comply with state and local codes and regulations. Contractor shall have and maintain all appropriate state, local, and federal licensing. Certification in dehumidification equipment (Pool Pak, Seresco, or Dectron) is required. C. Staff Qualifications Identify by name, title and certification level, the number of full-time personnel the bidder intends to provide for the services specified within this bid. D. Subcontractors There will be no subcontracting allowed in the performance of the preventive maintenance or repairs covered under this contract without prior approval of County Representative. The bidder’s firm should be fully capable of executing all of the requirements of this contract with “in-house” staff. E. Invoicing Section A: Preventive Maintenance Service invoices should be submitted monthly when this service is scheduled. The invoice must reference the Purchase Order number, list each serviced location, preventative maintenance performed and price per Bid Schedule.