Provide Avionics Work

Revised 12/06/2021 Notice of Intent to Award Solicitation Number Award Date Solicitation Title Buyer Name Buyer Email BAO Rep BAO Email Awarded Supplier(s) In reference to the above solicitation and contingent upon successful contract negotiation, it is the intent of the Metropolitan Government of Nashville and Davidson County to award to the following supplier(s): Company Name Company Contact Street Address City State Zipcode Company Name Company Contact Street Address City State Zipcode Company Name Company Contact Street Address City State Zipcode Certificate of Insurance The awarded supplier(s) must submit a certificate of insurance (COI) indicating all applicable coverage required by the referenced solicitation. The COI should be emailed to the referenced buyer no more than 15 days after the referenced award date. Equal Business Opportunity Program Where applicable, the awarded supplier(s) must submit a signed copy of the letter of intent to perform for any and all minority-owned

(MBE) or woman-owned (WBE) subcontractors included in the solicitation response. The letter(s) should be emailed to the referenced business assistance office (BAO) rep no more than two business days after the referenced award date. _____Yes, the EBO Program is applicable. _____No, the EBO Program is not applicable. Monthly Reporting Where applicable, the awarded supplier(s) will be required monthly to submit evidence of participation and payment to all small (SBE), minority-owned (MBE), women-owned (WBE), LGBT-owned (LGBTBE), and service disabled veteran owned (SDV) subcontractors. Sufficient evidence may include, but is not necessarily limited to copies of subcontracts, purchase orders, applications for payment, invoices, and cancelled checks. Questions related to contract compliance may be directed to the referenced BAO rep. _____Yes, monthly reporting is applicable. _____No, monthly reporting is not applicable. Public Information and Records Retention Solicitation and award documentation are available upon request. Please email the referenced buyer to arrange. A copy of this notice will be placed in the solicitation file and sent to all offerors. Right to Protest Per MCL 4.36.010 – any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the purchasing agent. The protest shall be submitted in writing within ten (10) days after such aggrieved person knows or should have known of the facts giving rise thereto. ______Supervisor (Initial) _____________________________________ Michelle A. Hernandez Lane Purchasing Agent & Chief Procurement Officer 280251 Provide Avionics Work Marissa Conklin Marissa.conklin@nashville.gov Christopher Wood Christopher.wood@nashville.gov Thoroughbred Aviation Maintenance Inc Susan Reynolds 4316 Hangar Dr Lexington KY 40510 ✔ ✔ DocuSign Envelope ID: FDEA7DE8-2021-4DCF-9358-F9492F7568F0 11/3/2022 | 3:07 PM CDT Enter Solicitation Title & Number Below Provide Avionics Work; RFQ# 280251 Min. SBE/SDV Participation Incentive Percentage Incentive Calculator Lowest Bid MACP Winning Bid 0.0% 0.00% 0.00% $674,755.02 $0.00 $674,755.02 Offeror's Name Bids SBE Participation Requirement Participation Incentive Incentive Evaluation Amount Status of ITB Award 100.00% Thoroughbred Aviation Maintenance Inc. 674,755.02$ $0.00 $0 $0.00 $674,755.02 Awarded DocuSign Envelope ID: FDEA7DE8-2021-4DCF-9358-F9492F7568F0 1 Conklin, Marissa (Finance-Procurement) From: Lane, Michelle (Finance - Procurement) Sent: Thursday, November 3, 2022 2:28 PM To: Conklin, Marissa (Finance-Procurement) Cc: Clay, Gary (Finance) Subject: RE: Single Offer Approval for RFQ# 280251 Provide Avionics Work Award to a single offeror is approved. Michelle A. Hernandez Lane Chief Procurement Officer/Purchasing Agent Department of Finance Procurement Division Metropolitan Nashville Davidson County 730 2nd Avenue South, Ste. 101 Nashville, TN 37201 Office‐ 615.862.5471 From: Conklin, Marissa (Finance‐Procurement) Sent: Thursday, October 20, 2022 11:50 AM To: Lane, Michelle (Finance ‐ Procurement) Cc: Clay, Gary (Finance) Subject: FW: Single Offer Approval for RFQ# 280251 Provide Avionics Work Michelle, RFQ# 280251 closed with a single bidder, Provide Avionics Work. The department considers the single offer as fair and reasonable and are in agreement to move forward in awarding to Thoroughbred Aviation Maintenance Inc . This ITB was solicitated to registered vendors under the commodity code 2513. An adequate pool of offerors had an opportunity to submit a response to the solicitation. Please review this single offer for approval. Thank You. From: Martinez, Jose (MNPD) Sent: Wednesday, October 19, 2022 12:07 PM To: Conklin, Marissa (Finance‐Procurement) Subject: RE: Single Offer Approval for RFQ# 280251 Provide Avionics Work Looks Fair to me thanks! From: Conklin, Marissa (Finance‐Procurement) Sent: Wednesday, October 19, 2022 11:59 AM To: Martinez, Jose (MNPD) Subject: RE: Single Offer Approval for RFQ# 280251 Provide Avionics Work Yes it is for 5 years DocuSign Envelope ID: FDEA7DE8-2021-4DCF-9358-F9492F7568F0 2 From: Martinez, Jose (MNPD) Sent: Wednesday, October 19, 2022 11:53 AM To: Conklin, Marissa (Finance‐Procurement) Subject: RE: Single Offer Approval for RFQ# 280251 Provide Avionics Work Hello Mrs. Conklin hoping you are OK well since nobody else shows I guess we take it. It this contract is for 5 years? From: Conklin, Marissa (Finance‐Procurement) Sent: Wednesday, October 19, 2022 10:26 AM To: Martinez, Jose (MNPD) Subject: Single Offer Approval for RFQ# 280251 Provide Avionics Work Jose, The above solicitation closed with a single offer. The below were the minimum requirements: Minimum Requirements 1. Contractor must be certified through the Federal Aviation Administration to perform avionics work. 2. Contractor must be able to provide service at the Aviation Unit Facility (2715 Tucker Road, Nashville, TN 37218) 3. Contractor must be able to render services within reasonable time without compromising the safety of aircraft, crew or themselves providing all materials, parts to perform the job. 4. Contractor should be located within the Nashville area or the State of Tennessee. The vendor attached a certificate (please see the attachment on this email) 2‐4 the vendor acknowledged. Please see the attached Bid Tab. Do you accept this offer to be fair and reasonable? Let me know if you have any questions. Thanks. Marissa Conklin Procurement Officer II Department of Finance Procurement Division Metropolitan Nashville Davidson County 730 2nd Avenue South, Ste. 101 Nashville, TN 37210 615‐880‐3130 DocuSign Envelope ID: FDEA7DE8-2021-4DCF-9358-F9492F7568F0