Wynoochee Dam Power System Upgrade

TACOMA POWER REQUEST FOR BIDS WYNOOCHEE DAM POWER SYSTEM UPGRADE SPECIFICATION NO. PG22-0710F SPECIFICATION CONTENTS This Specification contains the following: 1. Request for Bids 2. Bidder's Checklist 3. Letters and Calls 4. Supplemental Bidder Responsibility Criteria 5. Signature Page 6. Proposal 7. Certification of Compliance with Wage Payment Statues 8. Bid Bond 9. Special Notice to Bidders 10. State Responsibility and Reciprocal Bid Preference Information 11. General Provisions 12. Insurance Certificate Requirements 13. Sample Contract 14. Special and Technical Provisions 15. Appendices: Appendix A - Wynoochee River Project Map Appendix B – City Provided Material List Form Appendix C – Physical Security Access and Visitor Control Process Operations Manual Appendix D – Contract Drawing List Appendix E – Equipment Layout and Wiring Drawings Appendix F – Equipment Electrical Schematic Drawings Appendix G – Information Only Drawings Form No. SPEC-040C Revised: 09/29/2022 City of

Tacoma Power/Generation Engineering REQUEST FOR BIDS PG22-0710F Wynoochee Dam Power System Upgrade Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, December 6, 2022 Submittals must be received by the City’s Procurement and Payables Division prior to 11:00 a.m. Pacific Time. For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email, bids@cityoftacoma.org, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals. Submittal Delivery: Sealed submittals will be received as follows: By Email: bids@cityoftacoma.org Maximum file size: 35 MB. Multiple emails may be sent for each submittal. Bid Opening: Sealed submittals in response to a RFB will be opened Tuesday’s at 11AM by a purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the main floor. They will also be held virtually Tuesday’s at 11AM. Attend via this link or call 1 (253) 215 8782. Submittals in response to an RFP, RFQ or RFI will be recorded as received. As soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to www.TacomaPurchasing.org. Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.  Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.  Click here to see a list of vendors registered for this solicitation. Pre-Proposal Meeting: A pre-proposal meeting will be held on November 3, 2022 at 10:30 a.m. at the Wynoochee Dam O&M Building. The address is 5120 Wynoochee Valley Rd, Montesano, Washington. Project Scope: This contract includes the installation and commissioning of a 480VAC, 400A meter, and panel board Q1, two 480VAC, 400A Automatic Transfer Switches (ATSs) each having a bypass switch which are located in the Wynoochee Dam Service Gallery; a 480VAC, 800A main, motor control center (MCC) CQ3 located in the dam’s sluice gate control area. The electrical service is a three (3) wire ungrounded delta service. Estimate: $160,000 – 210,000 Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave as set forth in Title 18 of the Tacoma Municipal Code. For more information, visit our Minimum Employment Standards Paid Sick Leave webpage. Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing Gail Himes at ghimes@cityoftacoma.org, or by calling her collect at 253-591-5785. Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award. mailto:bids@cityoftacoma.org mailto:bids@cityoftacoma.org https://us02web.zoom.us/j/83250498294 https://www.cityoftacoma.org/cms/One.aspx?portalId=169&pageId=22848 http://www.tacomapurchasing.org/ http://www.ci.tacoma.wa.us/45bidsapps/PlanholderRegister.aspx http://www.ci.tacoma.wa.us/45bidsapps/PlanholderList.aspx https://www.cityoftacoma.org/cms/one.aspx?pageId=75860 https://www.cityoftacoma.org/cms/one.aspx?pageId=75860 mailto:ghimes@cityoftacoma.org Form No. SPEC-040C Revised: 09/29/2022 Additional Information: Requests for information regarding the specifications may be obtained by contacting Ryan Foster, Senior Buyer by email to rFoster1@cityoftacoma.org. Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline. Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468. http://cms.cityoftacoma.org/Purchasing/CandA/ProtestPolicy052711.pdf http://www.tacomapurchasing.org/ Bidder CkLst.dot Rev. 3/4/21 BIDDER'S CHECK LIST The bidder's attention is especially called to the following forms which must be submitted with your bid: (a) Schedule of bid price. The unit/lump sum prices bid must be shown in the space provided. (b) Signature page. To be completed and signed by the bidder. (c) Certification of Compliance with Wage Payment Statutes (d) Supplemental Bidder Responsibility Criteria (e) State Responsibility and Reciprocal Bid Preference Form (f) Bid bond or certified check (for construction contracts only). Each bid must be accompanied by a certified or cashier's check for 5-percent of the total amount bid, or an approved bid bond by a surety company authorized to do business in the State of Washington. See General Provisions 1.03. (g) “Submittals Required with Bid” as are listed in the Special Provisions Section 01300 – Submittals and Shop Drawings The following forms are to be executed after the contract is awarded: (a) Contract This agreement is to be executed by the successful bidder. (b) Performance Payment Bonds and Certificate of Insurance To be executed by the successful bidder and their surety company and countersigned by a local resident agent of said surety company. (c) Contractor's Work Hazard Analysis Report (d) General Release to the City of Tacoma To be executed by the successful bidder upon completion of work and prior to the receipt of the final payment. Bidder CkLst.dot Rev. 3/4/21 LETTERS AND CALLS All information requested prior to the bid opening is subject to the limitations in Paragraph 1.02 of the General Provisions. For questions regarding General Provisions, Special or Technical Provisions, submit questions to Ryan Foster, Senior Buyer, rfoster1@cityoftacoma.org no later than November 21, 2022, by 3:00pm and replies will be provided no later than November 29, 2022, by 3:00pm. For letters and calls regarding the EIC Program, direct attention to the EIC Program Coordinator at 253-591-5224 for calls, and to EIC/Community & Economic Development, Tacoma Municipal Building, 747 Market Street, Tacoma, Washington 98402, for letters. For letters and calls regarding the LEAP Program, direct attention to the LEAP Coordinator at 253-594-7933 for calls, and to LEAP/ Community & Economic Development, Tacoma Municipal Building, 747 Market Street, Tacoma, Washington 98402, for letters. All letters shall indicate the title and specification number (prior to award) or title and contract number (following award). mailto:rfoster1@cityoftacoma.org