BULK HIGHWAY SALT (DEICING) PRODUCTS FOR COUNTY ROADS

Page 1 of 15 Christian County Commission Invitation to Bid #2022-26 Return bid no later than: 8:45a.m., December 2, 2022, Central Standard Time Product or Services Requested: Annual Contract for Bulk Highway Salt (Deicing) Products for County Roads (Please provide (4) four summary copies and one unbound original of your detailed bid proposal) Bid Opening Date: December 2, 2022 Bid Opening Time: 9:00 a.m. Contact: Kimberly Hopkins-Will Purchasing Agent Christian County 202 W Elm St. Ozark, MO 65721 Office: 417-582-4309 Email: khopkins@christiancountymo.gov The email address listed above is for information requests only and shall not be used for submission of proposals or modifications to proposals. Such submissions will be rejected and deleted without notification to the sending party. Christian County maintains a list of vendors interested in bidding on products and services for Christian County. It is the vendor’s

responsibility to update contact information. Vendors are removed from the list if they are invited to bid, but do not participate. The Christian County Commission office is not obligated to send invitations to vendors. Due to the volume of request and postage costs, the Commission Office does not send bids to all interested vendors. Christian County fulfills its legal requirements by posting a notice in the local paper. mailto:khopkins@christiancountymo.gov Page 2 of 15 (1) Submitting your bid: Bids are opened in public meetings, on the opening date and time specified above. Any interested party may attend. Bids must be delivered no later than fifteen (15) minutes before bid opening time, mentioned above. Bids must be received in a SEALED envelope. Please mark your envelope “ITB #2022-26 BID DOCUMENTS-SALT PRODUCTS-DO NOT OPEN”. If the Commission office receives a container not identifiable as a bid/proposal, the Administrative Assistant will open the container to determine the contents. If the contents are determined to be a bid/proposal, the container will be resealed, and the date and time received will be noted on the outside. All bids will remain sealed until bid opening time and will be read aloud by the County Commissioners, at specified bid opening time. Bids not received in the Commissioner’s Office at least 15 minutes prior to bid opening date and time, shall be considered late, regardless of the degree of lateness, and will not be presented or opened, except as stated below. At the fixed time for opening of bids, the content will be made public for all interested parties. Vendors are cautioned to review their bids carefully. Any additional information, specifications, drawings, etc. should be attached. Bids shall be signed and dated. It is the responsibility of parties submitting bids to acquire the necessary specifications. (2) Late bids: Under extraordinary circumstances, the County Commission may authorize the opening of a late bid. The County Commission is not responsible for bids sent to the wrong address, faxed, emailed, or received after the cut-off date and time. Bids will not be accepted by fax or email because we must have the original signed document. Bidders must consider the postal service or courier time schedules when sending their bids and provide ample time for delivery. All bids shall be submitted during regular business hours of the county Commission Monday through Friday from 8:30 AM to 4:30 PM, and that bids submitted during non-regular hours will not be considered as an attempted delivery. ITB’s must be delivered no later than fifteen (15) minutes before bid opening time mentioned above. If the Purchasing office receives a container which is not identifiable as a bid/proposal, the container will be opened in order to determine the contents. If the contents are determined to be a bid/proposal, the container will be resealed, and the date and time received will be noted on the outside. All bids will remain sealed until they are opened and read aloud at the time and date specified at the Purchasing Office. Bids which are not received in the Purchasing Office at least 15 minutes prior to bid opening date and time shall be considered late, regardless of the degree of lateness, and normally will not be presented or opened, except as stated below. At the time fixed for opening of proposals, the content will be made public for the vendor and other interested persons. Vendors are cautioned to review their bid very carefully. Any additional information, specifications, drawings, etc. should be attached. Bids should be signed and dated. It shall be the responsibility of persons submitting bids to acquire the necessary specifications. Bids received after the listed closing date/time will be considered late bids and non-responsive. They will remain unopened. The following information shall be recorded in the minutes: 1. The name of each bidder. 2. Any other relevant information. The following guidelines may be utilized to determine the criteria for an extraordinary circumstance: Christian County offices were closed due to inclement weather conditions, postal or courier services were delayed due to labor strikes or unforeseen Page 3 of 15 “Acts of God”. In such case, the vendor must provide written proof that promised delivery time was prior to the time set for the bid opening. All such decisions are at the sole discretion of the Commission. (3) Bid Withdrawal: After the bid opening, a vendor may be permitted to withdraw a bid prior to the award, at the sole discretion of the County Commissioners, if there is a verifiable error in the bid and enforcement of the bid would impose an unconscionable hardship on the vendor. The withdrawal will be considered only after receipt of a written request supporting documentation from the vendor. Withdrawal shall be the vendor’s sole remedy for an error other than the obvious clerical error. (4) Product Samples: The Commission may request samples for evaluation purposes. Any samples requested must be provided free of charge. Samples which are not destroyed by testing, will be returned at the vendor’s expense, if return of the samples is stipulated in the vendor’s bid. Samples submitted by a vendor, who receives the award, may be kept for the duration of the contract for comparison with shipments received. (5) Itemization of Proposal: Vendor must clearly identify in bid and on the pricing worksheet, all components. It is mandatory, vendors submit with their proposal documents, itemization of all goods and services proposed. The breakdown must be itemized by model/part number, description of goods or services, and unit cost. (6) Minority Business Participation: Christian County encourages the participation and utilization of minority business enterprises in all projects of the county. Christian County will provide equitable and fair opportunity to minority businesses to submit bids and proposals and to receive an award. By responding to this invitation, the vendor agrees no discrimination based on race, religion, creed, national origin, age, sex or disability, and will refrain from any unlawful employment practices. (7) Communication with County Employees: Vendors shall not communicate with any county employee, regarding this Invitation to bid, except for the county contact written on the first page. Vendors shall ensure no improper, unethical, illegal relationships or conflict of interest exists between vendor, County, any employee, officer, director, or principal of vendor and any other party. The County reserves the right to determine the materiality of such relationships, when discovered or disclosed, whether intended or not. The County also reserves the right to decide, at its sole discretion, whether disqualification of vendor and/or cancellation of award shall result. Such disqualification or cancellation shall be without fault or liability to the County. (8) Collusion: By submitting a proposal in response to this invitation to bid, vendor and each person signing on behalf of the vendor, certify under penalty of perjury, that to the best of his/her belief, the prices in the proposal were arrived at independently and without collusion, consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to such prices with any other vendor, or any other competitor. Unless otherwise required by law, the prices in the bid Page 4 of 15 have not been knowingly disclosed by vendor, and will not be knowingly disclosed by vendor, prior to opening, directly or indirectly, to any other vendor or competitor. No attempt has been made, or will be made, by vendor or any other person associated with this invitation to bid, partnership, corporation, or entity to submit, or not to submit, a proposal in response to this bid for the purpose of restricting competition. (9) Discount applicable: Vendor will provide information on any quantity discounts which may apply to the equipment or services utilized in developing pricing structure. State the length of time the discounts are available post-installation. (10) Incurred costs: The County is not liable for any costs incurred by a vendor in the preparation or production of proposals or for any work performed prior to the issuance of a valid contract under Missouri law. Such exemption from liability applies whether such costs are incurred by vendor or indirectly through vendors agent, employees, assigns or others, whether related or not, to vendor. (11) For Construction Services: All on site employees of vendors and sub vendors must complete required safety training. Required safety training: OSHA 10 training. (A ten (10) hour course in construction safety and health taught by an OSHA approved instructor), or similar program at least as stringent as OSHA 10 training. For more information, contact the Missouri Division of Labor Standards. Christian County requires documentation showing that the on-site employee(s) have completed the required training. (12) Vendor’s Personnel Qualifications: Christian County reserves the right to approve or disapprove the vendor’s personnel providing services for Christian County Government. Christian County also reserves the right to request replacement of any person assigned to provide services. Unless the situation regarding the personnel requires immediate replacement, the vendor shall be allowed at least fourteen (14) days after notification, to replace unsatisfactory personnel. If requested, the vendor shall provide a list of names, social security numbers, and dates of birth for each personnel providing services at Christian County buildings. In addition, the vendor must notify Christian County of any additions or changes to the list. Christian County reserves the right to accept or reject any of the vendor's personnel assigned to the contract to provide services. (13) Insurance: The vendor shall understand and agree, Christian County cannot save and hold harmless and/or indemnify the vendor or employees against any liability incurred, or arising, as a result of any activity of the vendor, or vendor’s employees, related to the vendor’s performance under the contract. Therefore, the vendor must acquire and maintain adequate liability insurance in the form(s) and amount(s) sufficient to protect Christian County, its agencies, its employees, its clients, and public, against any such loss, damage and/or expense related to his/her performance under this contract. The vendor shall take out and maintain, during the life of the contract, comprehensive general liability insurance which names Christian County, Missouri, its elected officials and employees, as additional named insureds in an amount sufficient to cover the sovereign immunity limits for public entities as calculated by the Department of Insurance. Must be published annually in the Missouri Register per section 537.610, RSMo. For the life of the contract, vendor shall maintain comprehensive general liability insurance coverage for all claims arising out of a single accident or occurrence of at least $3,000,000.00 and for any one person in a single accident or Page 5 of 15 occurrence of at least $500,000.00. Vendor shall maintain, during the life of the contract, Workers Compensation Insurance for Vendor’s employee’s coverage which shall meet Missouri statutory limits, or $1,000,000 for each accident, whichever is greater. General and other non-professional liability insurance shall include an endorsement that adds Christian County and their respective officials and employees as an additional insured. Self-insurance coverage, or another alternative risk financing mechanism, may be provided to show such coverage is verifiable and irrevocably reliable and Christian County is protected as an additional insured. (14) Vendor Liability: The vendor is responsible for any and all personal injury (including death) or property damage, as a result of the vendor's negligence involving any equipment and/or service provided under the terms and conditions, requirements and specifications of the contract. In addition, the vendor assumes the obligation to save Christian County, including its agencies, employees, and assignees, from every expense, liability, or payment arising out of such negligent act. The vendor also agrees to hold Christian County, including its agencies, employees, and assignees, harmless for any negligent act or omission committed by any subcontractor or other person employed by, or under the supervision, of the vendor under the terms of the contract. The vendor shall not be responsible for any injury or damage occurring as a result of any negligent act or omission committed by Christian County, including its agencies, employees, and assignees. (15) Business Compliance: The vendor must be financially sound and must not be operating under the protection of the United States Bankruptcy Code. The vendor must be in compliance with laws regarding conducting business in the State of Missouri. The vendor certifies by signing the signature page of this document, and any amendment signature page(s), vendor and any proposed subcontractors are either presently in compliance with such laws or shall be in compliance with such laws prior to any resulting contract award. The vendor shall provide documentation of compliance upon request by Christian County. The compliance to conduct business in the state shall include but may not be limited to: - Registration of business name (if applicable) - Certificate of authority to transact business/certificate of good standing (if applicable) - Taxes (e.g., city/county/state/federal) - State and local certifications (e.g. professions/occupations/activities) - Licenses and permits (e.g., city/county license, sales permits) - Insurance (e.g., worker’s compensation/unemployment compensation) Section 285.530(2) RSMo. and 292.675 RSMo. Affidavit. Contractor shall comply with the provisions of Sections 285.525 through 285.550., from the commencement until the termination of this Agreement. For any contract over $5,000.00 and for any public works project contract the Contractor shall provide County an acceptable notarized Affidavit stating: • That Contractor is enrolled in and participates in a federal work authorization program with respect to the employees working in connection with the contracted services; and • That Contractor does not knowingly employ any person who is an authorized alien in connection with the contracted services. Additionally, Contractor must provide County with documentation evidencing current enrollment in a federal work authorization program (e.g., electronic signatory page from E-verified program’s memo of understanding). Refer to Page 6 of 15 Attachment I, Notice and Instructions to Bidder/Vendors regarding Sections 285.525 through 285.550, RSMo., effective January 1, 2009 (16) Terms and Conditions: The vendor is cautioned when submitting pre-printed forms containing terms and conditions or other type material to make sure such documents do not contain other terms and conditions which conflict with those of this agreement and its contractual requirements. The vendor agrees in the event of conflict between any of the vendor's terms and conditions and those contained in this agreement, this agreement shall govern. Taking exception to Christian County terms and conditions may render a vendor's bid non-responsive and remove it from consideration for award. Christian County will enter into a one-year agreement. Contract will go into effect January 1, 2023. Christian County has the option of renewing the agreement for two (2) additional one-year periods. This process is accomplished by a vote of the County Commissioners each year and a letter notifying vendor of the award. The Commission will give vendor a 30-day written notice prior to the end of the term whether the county has exercised its option to renew or not. The contract shall not exceed $149,999.99, annually. A binding contract shall consist of: (1) the RFP or invitation to bid, amendments thereto, with RFP bid invitation changes/additions; (2) the vendor’s proposal; (3) the County Commission’s acceptance of the proposal by “notice of award” or by “purchase order”. All Exhibits and Attachments included in the RFP or bid invitation shall be incorporated into the contract by reference. The contract expresses the complete agreement of the parties and performance shall be governed solely by the specifications and requirements contained therein. Any changes to the contract, whether by modification and/or supplementation, must be accomplished by a formal contract amendment signed and approved by and between the authorized representative of the vendor and the County Commission or modified purchase order prior to the effective date of such modification. The vendor expressly and explicitly understands and agrees no other method and/or no other document, including correspondence from the County Commission, acts, and oral communications by or from any person, shall be used or construed as an amendment or modification to the contract. (17) Employee Bidding/Conflict of Interest: Vendors who are elected or appointed officials or employees of Christian County or any political subdivision thereof, serving in an executive or administrative capacity, must comply with sections 105.450 to 105.458, RSMo, regarding conflict of interest. If the vendor or any owner of the vendor’s organization is currently an elected/appointed official or an employee of Christian County or any political subdivision thereof, must provide the following information: Name and title of elected/appointed official or employee of Christian County or any Political subdivision. The percentage of ownership interest in the vendor’s organization held by elected/appointed official or employee of Christian County or political subdivision thereof. Page 7 of 15 (18) Independent Contractor: The vendor is an independent contractor and shall not represent the vendor or the vendor’s employees to be employees of Christian County or an agency of Christian County. The vendor shall assume all legal and financial responsibility for salaries, taxes, FICA, employee fringe benefits, workers compensation, employee insurance, minimum wage requirements, overtime, etc. (19) Substitutions: The vendor shall not substitute any item(s) without the prior written approval of the Christian County Commission. In the event an item becomes unavailable, the vendor shall be responsible for providing a suitable substitute item. The vendor’s failure to provide an acceptable substitute may result in cancellation or termination of the contract. Any item substitution must be a replacement of the contracted item with a product of equal or better capabilities/quality and with equal or lower pricing. The vendor shall understand Christian County reserves the right to allow the substitution of any new or different product/system offered by the vendor. Christian County shall be the final authority as to the acceptability of any proposed substitution. Any item substitution shall require a formal contract amendment authorized by the Christian County Commissioners prior to Christian County acquiring the substitute item under the contract. The vendor shall not be relieved of substituting a product in the event of manufacturer discontinuation or other reason simply for reasons of unprofitability to the vendor. (20) Replacement of Damaged Product: The vendor shall be responsible for replacing any item received in damaged condition at no cost to Christian County. This includes all fuel costs for returning non-functional items to the vendor for replacement. (21) Prices: The vendor shall submit firm fixed prices on the Pricing Page. All pricing shall be considered firm for the duration of the contract period. All pricing shall be quoted with all fees included. Vendor's prices must be the lowest offered to any governmental or commercial consumer, under the same terms and conditions. (22) Fuel charges: Fuel charges shall be added into the quote for services. However, if the cost of #2 diesel, as reported by the Department of Energy internet site and recorded as the “Weekly Retail On-Highway Diesel Prices” for the Midwest Region, exceeds $3.50 per gallon, the vendor will charge no more than 1.5% for each $.10 increase in the recorded cost of fuel above the $3.50 base line. It is expected, due to the timeliness of the DOE report, the cost of fuel for a prior month shall be used as the basis for a current month’s fuel surcharge assessment. January’s reported diesel cost shall be used to compute any surcharge for February’s services, etc. Vendor agrees any additional charges related to fuel increases must be agreed upon between vendor and Christian County before implementation by the vendor. (23) Description of Product: The vendor shall present a detailed description of the product proposed on the Bid Sheet in response to this Invitation for Bid. It is the vendor's responsibility to make sure all products proposed are adequately described in order to conduct an evaluation Page 8 of 15 of the bid. At the time fixed for opening of proposals, the content will be made public for the information of the bidder and others interested. (24) Non-Exclusivity: The Contract is non-exclusive and shall not in any way preclude the County from entering into similar agreements and/or arrangements to acquire equal or like goods and/or services from other vendors. The County may make multiple awards from a single solicitation document when such awards are in the best interest of the county. (25) Billing and Payments: Invoices will be submitted to Christian County Highway Department, 1106 W Jackson St, Ozark, MO 65721. Payment will be made within 30 days from receipt of an accurate invoice. Services or goods must be received before payment can be made. The vendor shall submit all reports required herein and a copy of each invoice as supporting documentation with the monthly statement. Other than the payments and reimbursements specified above, no other payments or reimbursements shall be made to the vendor for any reason whatsoever including, but not limited to taxes, shipping charges, insurance, interest, penalties, termination payments, attorney fees, liquidated damages, etc. Notwithstanding any other payment provision of the contract, if the vendor fails to perform required work or services, submit reports when due, or is indebted to the United States, Christian County may withhold payment or reject invoices under the contract. Final invoices are due no later than thirty (30) calendar days after the expiration of the contract. Christian County shall have no obligation to pay any invoice submitted after such date. If a request by the vendor for payment or reimbursement is denied, Christian County shall provide the vendor with written notice of the reason(s) for denial. If the vendor is overpaid by Christian County, upon official notification by Christian County, the vendor shall provide Christian County with a check, payable as instructed by Christian County, in the amount of such overpayment. The vendor shall submit the overpayment to Christian County at the address specified. The vendor shall agree and understand Christian County shall be solely responsible for payment for only those services requested by Christian County. (26) Return of Goods: Christian County may cancel any purchase at any time for a full credit. (27) Management of Materials: The vendor agrees and understands the needs of the county change, the County will notify the vendor of those changes. If requested by the County, the vendor shall make a corresponding adjustment to the services. The vendor will implement the requested changes upon notification. In the event changes occur during the effective period of this contract which are beyond the control of the vendor that significantly increase or decrease the established cost, the vendor or Christian County may request a corresponding modification to the established cost. With such request, the vendor must provide documentation of the change and must demonstrate how such change affects the cost. In addition, the vendor shall recommend an adjusted cost accompanied by the resulting calculations. However, the Page 9 of 15 vendor shall agree and understand any such request must be approved by the Christian County Commissioners. The decision of the adjustment to the cost by Christian County, shall be final and without recourse. (28) Schedule: The vendor shall ensure services are performed in a manner to minimize any interference, annoyance, or disruption to the operations of Christian County. In the event the vendor does not perform in accordance with the vendor’s agreement, Christian County shall notify the vendor following determination of such. Vendor shall be always responsive to the needs of Christian County. The vendor shall be responsible for all permits, fees, and expenses related to the service. The vendor shall disclose to Christian County all information on sub vendor contracts/agreements, if applicable, including any rebates or incentives offered by sub vendors to the contactor. (29) Services: The vendor agrees to provide a detailed description of the services to be provided, including any additional information about the services on a separate sheet of paper if needed. The vendor will provide an itemization of the amount the vendor will charge, the unit of measure for the services, and specific increments and timeframes to submit invoices to the vendor and receive payments from the vendor. (30) Reporting Requirements: On a monthly basis, the vendor shall submit a report to Christian County for each County building site, identify the services provided and the dates of service. The vendor must maintain financial and accounting records and evidence pertaining to the contract in accordance with generally accepted accounting principles. The vendor shall make all records, books, and other documents relevant to the contract available to Christian County and the Christian County Auditor in an acceptable format and at all reasonable times during the term of the contract, and for three (3) years from the date of final payment on the contract or the completion of an independent audit, whichever is later. If any litigation, claim, negotiation, audit, or other actions involving the records has been started before the expiration of the retention period, the vendor shall retain such records until completion of the action and resolution of all issues which arise from it. Failure to retain adequate documentation for any service billed may result in recovery of payments for services not adequately documented. The vendor shall permit the County Auditor or authorized representatives of Christian County or any other division of government to have access, for the purpose of auditing or examination, to any of the vendor’s books, documents, papers, records, recording receipts and disbursements of any of the funds paid to the vendor. The vendor further agrees that any audit exception noted by governmental auditors shall not be paid by Christian County and shall be the sole responsibility of the vendor. However, the vendor shall have the right to contest any such exception by any legal procedure the vendor deems appropriate. Christian County will pay the vendor all amounts which the vendor may ultimately be held entitled to receive as a result of any such legal action. Page 10 of 15 The vendor shall agree and understand if contract monitoring reveals an audit is warranted, Christian County reserves the right to require the vendor to have an audit of financial records, accounting records, and related contract documentation performed by an independent Certified Public Accountant (CPA) in accordance with generally accepted auditing standards. Christian County’s determination of the need for the audit shall be final and without recourse. (31) Liquidated Damages: The vendor agrees and understands the provision of the services in accordance with the schedules and requirements stated herein and in accordance with the Christian County Commissioner’s approval, are considered critical to the efficient operations of Christian County. Since the amount of actual damages would be difficult to establish in the event the vendor fails to comply with the schedules and requirements, the vendor shall agree and understand the amount identified below as liquidated damages shall be reasonable and fair under the circumstances: In the event the vendor fails to perform the services, the vendor shall be assessed liquidated damages in the amount of ten percent (10%) of the price for the services for each twenty-four (24) hour period thereafter in which the identified requirement is not completed. If the fault lies with Christian County, no assessment shall be made. The vendor shall also agree and understand such liquidated damages shall either be deducted from the vendor’s invoices pursuant to the contract or paid by the vendor as a direct payment to Christian County at the sole discretion of Christian County. The vendor shall agree and understand all assessments of liquidated damages shall be within the discretion of Christian County and shall be in addition to, not in lieu of, the rights of Christian County to pursue other appropriate remedies. (32) Excused Performance: Any failure or delay in performance or payment due to contingencies beyond either party’s reasonable control, including strikes, riots, terrorist acts, compliance with applicable laws or governmental orders, fires, and acts of God, shall not constitute a breach of this agreement. (33) Cancelling Service: The Christian County Commission reserves the right to discontinue service at any time by giving a 30-day notice. The vendor shall agree and understand the vendor shall terminate the services upon written notification from Christian County. The decision by the Christian County Commissioners shall be final and without recourse. (34) Determination for Award: The award shall be made to the lowest priced responsive vendor. Christian County reserves the right to reject any bid which is determined unacceptable for reasons which may include but are not necessarily limited to: (1) failure of the vendor to meet mandatory general performance specifications; and/or (2) failure of the vendor to meet mandatory technical specifications; and/or, (3) receipt of any information, from any source, regarding delivery of unsatisfactory product or service by the vendor within the past three years. As deemed in its best interests, Christian County reserves the right to clarify any and all portions of any vendor’s offer. Page 11 of 15 Agreements signed by Christian County must be signed by at least a majority of the members of the County Commission. Agreements must be attested by the County Clerk and approved to form by the County Counselor. In addition, the County Auditor must certify there is an unencumbered balance available to pay the contract cost. (35) Protesting bid award: A bid award protest must be submitted in writing and must be received by the county within ten (10) calendar days after the date of the award. If the tenth day falls on a Saturday, Sunday or state holiday, the period shall extend to the next business day. A protest submitted after ten (10) calendar day period shall not be considered. The written protest should include the following information: (A) name, address, and phone number of the protester, (B) signature of the protester or the protester’s representative, (C) solicitation product, (D) detailed statement describing the grounds for the protest; and supporting exhibits, evidence, or documentation to substantiate the claim. (36) Suspension or debarment of Vendor: The County Commission may suspend or debar a vendor for cause. The following shall be sufficient cause for suspension or debarment. The list is not meant to be all inclusive but shall serve as a guideline for vendor discipline and business ethics: Failure to perform in accordance with the terms, conditions, and requirements of a contract/purchase order. Violating any federal, state/local law, ordinance, or regulation in the performance of a contract/purchase order. Providing false or misleading information on an application, in a bid, or in correspondence to county offices. Failure to honor a bid for the length of time specified. Colluding with others to restrain competition. Obtaining information, by whatever means, related to a proposal submitted by a competitor in response to a request for proposal in order to obtain an unfair advantage during the negotiation process. Contacting bid evaluators or any other person who may have influence over the award, without authorization from the County Commission, for the purpose of influencing the award of a contract; or giving gifts, meals, trips or any other thing of value or a monetary advantage for personal benefit, directly or indirectly, to an employee of the county or to any evaluator of bids/proposals. The vendor may appeal suspension or debarment by submitting a written request to the County Commission within fifteen (15) calendar days after receipt of the formal notice. The vendor must provide specific evidence and reasons why the suspension or debarment is not necessary. On the basis of this information, the suspension may be modified, rescinded, or affirmed. The decision shall be final and mailed to all parties. (37) Contact Information: Any additional information desired may be requested by mail to the address listed, or by telephone to 417-582-4309. Information requests may also be e-mailed to khopkins@christiancountymo.gov. This e-mail address is for information requests only and shall not be used for submission of proposals or modifications to proposals. Such submissions will be rejected and deleted without notification to the sending party. Thank you for your consideration of this Invitation to Bid. We appreciate your participation in the bidding process. CHRISTIAN COUNTY COMMISSIONERS Ralph Phillpis, Presiding Commissioner Hosea Bilyeu, Western Commissioner Lynn Morris, Eastern Commissioner mailto:khopkins@christiancountymo.gov Page 12 of 15 (38) Declaration: The vendor hereby declares understanding, agreement, and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. Mailing Address IRS Form 1099 Mailing Address City, State, Zip Code City, State, Zip Code Contact Person Email Address Phone number Fax number Authorized Signature Date Printed Name Title Page 13 of 15 Exhibit A-References List three (3) business references: ___________________________________________________ ____________________________________________ Company Name Representative Name _________________________________________ _________________ _____ _________________ Address City State Zip ________________________________ __________________________ _______________________ Business Phone Business Fax Cellular Phone ________________________________________________________________________________________________ Email Address ___________________________________________________ ____________________________________________ Company Name Representative Name _________________________________________ _________________ _____ _________________ Address City State Zip ________________________________ __________________________ _______________________ Business Phone Business Fax Cellular Phone ________________________________________________________________________________________________ Email Address ___________________________________________________ ____________________________________________ Company Name Representative Name _________________________________________ _________________ _____ _________________ Address City State Zip ________________________________ __________________________ _______________________ Business Phone Business Fax Cellular Phone ________________________________________________________________________________________________ Email Address Page 14 of 15 BID SPECIFICATIONS Contract for Bulk Highway Salt (Deicing) Products for County Roads Specifications: Bulk rock salt must contain a chemical composition minimum of 97% Sodium Chloride (NaCl). Evaporated salt from salt mines shall not be furnished in lieu of rock salt. Deliveries shall be made within 5 business days of order. Delivery Locations: Common I Road District 8700 MO-14 Sparta, MO 65753 Common II Road District 1271 Westside Blvd Nixa, MO 65714 Christian County anticipates ordering between 0 and 1,500 tons annually. This contract shall not exceed $149,999.99 annually. Item Description Alternate Name Unit Price Per Unit Bulk Rock Salt Standard, 1.0% moisture or less Per Ton Delivered __________________________ _______________________ Signature Date __________________________ Printed Name ____________________________________________________________________ Name of Company ____________________________________________________________________ Address City State Zip ________________________________ _________________________________ Phone Fax ____________________________________________________________________ Email address Page 15 of 15 FINAL MANDATORY COMPLIANCE CHECKLIST: Please use the below table to ensure your bid is fully compliant before you seal it for submission. If you have any questions regarding any of these items, please call or email: Kim Hopkins-Will, Purchasing Agent (417) 582-4309 khopkins@christiancountymo.gov FINAL COMPLIANCE CHECKLIST (✓) I am submitting my bid prior to the specified deadline. I understand that no faxed or electronically transmitted bids will be accepted. I have filled out, signed, and dated the declaration page, and I understand that failure to do so will result in rejection of my bid. I am including one (1) unbound original and four (4) copies of the bid for a total of five documents. I am enclosing my bid in a sealed envelope, and I am marking the envelope “ITB #2022-26 SALT PRODUCTS – DO NOT OPEN”. I am indicating on the envelope the good/service that I am bidding on. END OF DOCUMENT mailto:khopkins@christiancountymo.gov