Alpine School District- HVAC Controls Upgrade- Horizon School

27 March 2024 Alpine School District- HVAC Controls Upgrade- Horizon School Alpine School District ("ASD") is seeking a vendor who can provide the needed upgrade to the HVAC controls at Horizon School. 27 March 2024 Open 3/22/2024 8:00 AM MDT Type Request for Proposal No Line Item Close 4/3/2024 2:00 PM MDT Number ASD04032024HM-A Currency US Dollar Sealed Until 4/3/2024 2:00 PM MDT 27 March 2024 Contacts Heath Mills hmills@alpinedistrict.org 27 March 2024 Commodity Codes Commodity Code Description 40101 Air circulation and parts and accessories including blowers and chillers 40100 Heating and ventilation and air circulation including humidity control and boilers and fireplaces and accessories 72151 Electrical system services including wiring and other electrical maintenance including HVAC construction and maintenance and installation and mechanical and machine installation and repair services 27 March 202427 March 202427

March 202427 March 202427 March 202427 March 202427 March 2024 mailto:hmills@alpinedistrict.org Issuing Procurement Unit Alpine School District Department of Purchasing Conducting Procurement Unit Alpine School District Department of Physical Facilities REQUEST FOR PROPOSALS Horizon School HVAC Controls Upgrade SOLICITATION #ASD04032024HM-A This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence. It is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability. Purpose of this Solicitation The purpose of this RFP is to enter into a contract to provide: the replacement of control valve actuators and controls head-end equipment. It is anticipated that this RFP will result in a single contract award to the responsive and responsible offeror with the highest score justified by the procurement code. Closing date and time The closing date and time for this sourcing event is Wednesday, April 3rd, 2024 @ 2:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above. Pre-Bid Conference A mandatory pre-bid meeting will be held on Wednesday, March 27th, at NOON MST. Please meet in the main front office. Horizon School 682 West 210 North Saratoga Springs, Utah 84045. Bidders must be early or on time, as the walk-through will be closed precisely at the listed time. Those even one minute late will be turned away. Length of the Contract The contract resulting from this RFP will be for the duration of this project. The projected construction start date is ASAP and the completion date is August 1st, 2024. Background ASD is consistently maintaining and upgrading the systems in each of its buildings to ensure they are running effectively and efficiently. Horizon School has aging equipment and needs upgrades. Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number Alpine School District's Department of Purchasing is the issuing procurement unit and Alpine School District Physical Facilities Department is the conducting procurement unit for this RFP (referred to as “the District”). The reference number for this RFP is Solicitation #ASD04032024HM-A. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the District relating to this RFP. Additional Information Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the District's Department of Purchasing procurement officer overseeing this RFP. Description Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors. If an equivalent is submitted the bidder must present sufficient evidence that the "equivalent" brand proposed meets and or exceeds the required specifications of the listed brand in the solicitation. The bidder has the burden to prove equivalence and the bidder will be considered unresponsive if this information is not supplied in detail. The conducting unit has the right to determine if the supplied information is sufficient and if the equivalent will be accepted. Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the invitation for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the invitation for proposals by the procurement unit. The District reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, followed by an opportunity to make best and final offers pursuant to UCA § 63G-6a-707.5, but proposals may be accepted without discussions. New Technology Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract. Evaluation Administrative and Mandatory Minimum Requirement Compliance Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code. To be responsive and responsible Offerors must review and respond to the following sections of this RFP: prerequisites, buyer attachments, and questions. • The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP. • The Buyer Attachments section includes the standard contractual terms and conditions of this RFP and other documents required for this RFP. • The Questions section allows the District to ask Offerors questions regarding this RFP. Offerors must review each section carefully. To determine which proposal provides the best value to the conducting procurement unit, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of Part 7 of Utah Code 63G-6a, using the criteria described in this RFP. After the evaluation and final scoring of proposals are completed, the District shall award the contract as soon as practicable (subject to the requirements of Utah Code Section 63G-6a-707(10) to the eligible responsive and responsible Offeror, subject to Utah Code Section 63G-6a-707(10), provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-902. Required to View Event Prerequisites Required to Enter Bid 27 March 2024 1. Offerors are encouraged to review this RFP prior to the deadline to submit a proposal, even if a proposal has been submitted, in case an addendum has been issued by the issuing procurement unit. 2. All questions must be submitted through SciQuest (U3P) during the Question and Answer period. 3. Offeror must guarantee its pricing for the period described in this RFP. 4. If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and presentations may be held at the option of the District. 5. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section. 6. The proposed Scope of Work has been attached to this RFP in the Buyer's Attachment. 7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals. Offerors must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite. 8. Offeror's cost proposals will be evaluated independently. 9. All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal. 10. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP. 11. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired. 12. Offeror acknowledges the requirements to submit a proposal through SciQuest (U3P). 13. Responses should be concise, straightforward and prepared simply and economically. 14. Proposals must be submitted electronically, through SciQuest (U3P). 15. Pursuant to State of Utah Code 63G-6a-504 bid security requirements, bid security in the amount equal to at least 5% of the bid shall be required for all competitive sealed bidding for construction contracts 16. The successful vendor will be required to submit and pay for Background Checks for each and every employee that will be in a school building. 27 March 202427 March 202427 March 202427 March 202427 March 2024 Buyer Attachments 1. Claim of Business Confidentiality Form 2. Changing your Time Zone 3. Terms+and+Conditions-+ASD (4).pdf 4. 2024_RFP - HVAC Controls Upgrade Horizon.pdf 5. Schedules A & B (3).pdf 6. Schedule 'C' Cost Proposal Form-ASD040320224HM-A.pdf 7. 240101 Horizon Elementary Controls Upgrade Specs - Bid Set.pdf 8. 240101 Horizon Elementary Controls Upgrade Plans - Bid Set.pdf 9. ASD04032024HM-A- Sign In Sheet.pdf 27 March 202427 March 202427 March 202427 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MTE0LTM4NTM4NzA4OGNvbmZpZGVudGlhbGl0eWNsYWltZm9ybSAoMSkuZG9j&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MTE0LTU2NjA0NDcyOUNoYW5naW5nIFlvdXIgVGltZSBab25lLnBwdHg%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MTE0LTEzMjQ2MzY4ODVUZXJtcythbmQrQ29uZGl0aW9ucy0rQVNEICg0KS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MTE0LTE1ODc2NDQwNzcyMDI0X1JGUCAtIEhWQUMgQ29udHJvbHMgVXBncmFkZSBIb3Jpem9uLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MTE0LTE1ODc2Mzk1ODJTY2hlZHVsZXMgQSAmIEIgKDMpLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MTE0LTE1ODc2NDUwMTRTY2hlZHVsZSAnQycgQ29zdCBQcm9wb3NhbCBGb3JtLUFTRDA0MDMyMDIyNEhNLUEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MTE0LTE1ODc2NDU3NTkyNDAxMDEgSG9yaXpvbiBFbGVtZW50YXJ5IENvbnRyb2xzIFVwZ3JhZGUgU3BlY3MgLSBCaWQgU2V0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MTE0LTE1ODc2NDYzNTcyNDAxMDEgSG9yaXpvbiBFbGVtZW50YXJ5IENvbnRyb2xzIFVwZ3JhZGUgUGxhbnMgLSBCaWQgU2V0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4MTE0LTE1OTA1Mjg5NzlBU0QwNDAzMjAyNEhNLUEtIFNpZ24gSW4gU2hlZXQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Acceptance of Prerequisites Instructions: 1.1 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? 1.2 Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov. 1.3 Offeror acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite, the technical requirements prerequisite, and any other prerequisite that required a document to be uploaded. 1.4 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension. 1.5 Is Offeror an employee of Alpine School District? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the District. 1.6 In accordance with Utah Statute 63G-27-101, effective May 5, 2021, vendors contracting with the State to provide a good or service, including supplies, information technology, or construction services must certify they are not currently engaged in a boycott of the State of Israel and agrees not to engage in a boycott of the State of Israel for the duration of the contract (if awarded). Offeror is providing this certification in accordance with state law by selecting "Yes" to this question. Group 2: Vendor Information Instructions: 2.1 Please provide your firm's legal company name. 2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.) 2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative. 2.4 Please provide your ordering address and the remit to address. Please clearly identify each address. 2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A". 2.6 Identify your firm's type of business. Group 3: Vendor's Submission Instructions: 3.1 Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by Alpine School District unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation. Group 4: Mandatory Requirements Instructions: 4.1 Offeror confirms they can meet the Scope of Work based on the Engineer specs and drawings? 4.2 Offeror confirms they attended the mandatory pre-bid conference? 4.3 Offeror confirms they have 10 years experience. 4.4 Offeror Confirms they have uploaded the completed required forms (located in Buyer Attachments Section) for Schedule A, B, and C? 4.5 Offeror confirms they have uploaded a copy of their current business license, State of Utah Contractors license and any other applicable licenses or certifications? 27 March 202427 March 202427 March 2024 4.6 Offeror confirms they have uploaded a copy of the proof of liability and workers compensation insurance. 4.7 Offeror must upload a 5% bid bond of the total bid, if bid exceeds $50,000. 27 March 202427 March 202427 March 2024