Interior/Exterior Vehicle Washing Services

INVITATION TO BID Page 1 of 3 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Adam Cisler Division of Purchases & Supplies 216-664-2190 601 Lakeside Avenue acisler@city.cleveland.oh.us Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 138427 RFB 0201 202200000000586 Interior/Exterior Vehicle Washing Services RFB Closing Date/Time Department/Division Public Bid Opening Date/Time October 06, 2022 3:00 PM 0201 October 06, 2022 3:00 PM SCHEDULE OF EVENTS Event Description Event Date Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount 1 / 1 Interior/Exterior Vehicle Washing Services From To Vehicle Washing (Small): . 1a. Car (Interior) $____________ . 1b. Car (Exterior) $____________ . 2a. Truck/SUV (Interior) $_________ . 2b.Truck/SUV

(Exterior) $_________ . . Please see attached Specifications Sheet for additional information. Mark N/A for interior cleaning if self-provided. . . *****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First***** . *****Services & Orders Are To Be Provided After Prior Departmental Approval***** . *****Services & Orders Are To Be Provided As Needed***** . *****Purchase Order Not to Exceed $2,000.00***** . *****Quantities & Orders May Vary***** Ship To: Vendor Response Various Locations Contract Amount Various Locations $ Various Locations Cleveland, OH 44114 Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer $ $ % Day(s) INVITATION TO BID Page 2 of 3 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Adam Cisler Division of Purchases & Supplies 216-664-2190 601 Lakeside Avenue acisler@city.cleveland.oh.us Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 138427 RFB 0201 202200000000586 Interior/Exterior Vehicle Washing Services RFB Closing Date/Time Department/Division Public Bid Opening Date/Time October 06, 2022 3:00 PM 0201 October 06, 2022 3:00 PM TERMS OF DELIVERY Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable. Delivery quoted must be stated in terms of work days after receipt of the order. All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a specified dollar amount inclusive of all shipping charges. No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award. EVALUATION CRITERIA Group/ Line # Evaluation Criteria Description Response Type 1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID Shipping/Freight Charges ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF ALL SHIPPING CHARGES. NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD. Call Buyer Only Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed above. MSDS required A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO. No Price increase This Purchase Order does not permit price increases. Missing information It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents. INVITATION TO BID Page 3 of 3 (This is not an order.) Buyer: Jules Gilliam 216-664-2621 jgilliam@city.cleveland.oh.us CITY OF CLEVELAND Requestor: Adam Cisler Division of Purchases & Supplies 216-664-2190 601 Lakeside Avenue acisler@city.cleveland.oh.us Room 128 Cleveland, OH 44114 Procurement Folder RFB No. RFB Description 138427 RFB 0201 202200000000586 Interior/Exterior Vehicle Washing Services RFB Closing Date/Time Department/Division Public Bid Opening Date/Time October 06, 2022 3:00 PM 0201 October 06, 2022 3:00 PM BIDDER MUST COMPLETE & SIGN BELOW NAME OF THE FIRM: STREET ADDRESS: CITY: STATE: ZIP CODE: FED ID # / SSN #: PHONE NO.: FAX NO.: EMAIL ADDRESS: PLEASE PRINT CONTACT NAME: AUTHORIZED SIGNATURE: DATE: All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number. RETURN BID TO: Division of Purchases & Supplies 601 Lakeside Ave Room 128, City Hall Cleveland, OH 44114 SPECIFICATIONS OF PRODUCT AND/OR SERVICES Department of Aging Vehicle Washing Services SCOPE OF SERVICES The Department of Aging is requesting bids for the washing of vehicles to include power washing services. The Department of Aging has about 10 cars/vans that will need periodic washing. Each facility must have the capability to provide a system to support an automated vehicle wash that accepts tokens/coupons or otherwise bills the Department of Aging post washes. The facilities should provide all services within 5 minutes upon arrival time. LOCATION OF SERVICES All vehicle washing facilities and services provided must be safe, secure and efficient. The sites must be well maintained without any loitering or peddling. Security cameras with clear building lights for vehicle bays and vacuuming areas. The facility must provide full service and all equipment necessary to perform automated, coupon operated or hand cleaning/vacuuming services. The City reserves the right to conduct a site visit prior to the bid opening and periodically during the Purchase Order period. Conditions of the premises will be considered for determining the lowest and best bidder for an award. Car, Small Truck, SUV and Van Washing should include but not be limited to: 1. Full Service (Exterior and Interior) touch-less, automated preferably with attendants. 2. Tires and all exterior vinyl cleaned and dressed. 3. Normal vacuuming. 4. Floor mats cleaned. 5. Interior windows cleaned. 6. Air freshener. 7. Attendants required for directing the vehicles for interior or special detailed cleaning services. 8. Within 15 minutes driving distance from downtown Cleveland. SPECIFICATIONS OF PRODUCT AND/OR SERVICES Department of Aging Vehicle Washing Services Service Charges/Vehicle A. Automated Car Washing with Attendants Exterior Wash/light interior for automated car washes including vacuuming of interior floors, cleaning of mats, windows, door panels, dash boards and seat wipe down with an attendant shall not exceed $15.00. B. Other Services -Special Detailed Hand& Power Washing Hand washing, power washing, waxing and steam engine cleaning must be pre-authorized and scheduled prior to performing these services. The cost for light detail services shall not exceed $25.00 per vehicle and the cost for full detailing services shall not exceed $50.00per vehicle. BASIS FOR AWARD The City reserves the right to award one or more purchase orders or issue individual purchase orders to the lowest and best bidders meeting all requirements and technical specifications. Purchase orders may be awarded by geographical area (east versus west locations) or any combinations deemed to be in the best interest of the City. HOURS OF OPERATION The City of Cleveland may require that the successful bidder(s) provide services during normal business hours. Normal service hours are from 8:00 a.m. to 5:00 p.m. or as scheduled. The successful bidder shall be available to perform and provide services as specified. Invoicing The successful bidder must submit separate invoices for the Department of Aging. The original invoice must be mailed to the Bill To address on the Delivery Order, which is the following: Department of Aging, 75 Erieview Plaza, suite 201, Cleveland Ohio, 44114. The successful bidder may alternatively submit electronically monthly statements of outstanding invoices to the Department of Aging at aging@clevelandohio.gov. SPECIFICATIONS OF PRODUCT AND/OR SERVICES Department of Aging Vehicle Washing Services Invoicing (continued) The successful bidder shall submit requests for payment (invoices) to the Director or their designee for approval. The failure to deliver invoices shall be sufficient reason to withhold payments. The successful bidder is to invoice with the following required information: (1) vendor name, (2) vendor address, (3) vendor telephone number, (4) City Purchase Order (PO) number authorizing the invoiced material/service, (5) vendor invoice number, which is a unique number, (6) invoice date, (7) invoice due date, (8) Agings address, (9) itemized costs including item descriptions, quantities, unit costs, cost extensions, (10) copies of City distributed paper coupons provided at the time of service (if any), (11) total invoiced amount, and (12) itemization of any applicable discounts (stipulated through the purchase order). Sales tax shall not be included, as the City is exempt. Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall receive competitive sealed bids through email. All City of Cleveland bids estimated to be less than 50K in value will be submitted and received electronically via email. All bids must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid, you will receive a reply indicating your bid has been received. Bidder's Instructions See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid. Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number and Buyers Name must be identified in the email subject line. Also clearly state the Document ID Number, Bid Description, Buyer's Name and Closing Date. . Bids received after the Closing Date, Closing Time and sent to any other email address not identified in the Bidders Instruction cannot be considered. Northern Ireland Affidavit must be completed, signed and included with each bid. The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov Bids received after the Closing Date, Closing Time and sent to any other email address not identified in the Bidders Instruction cannot be considered. The bid documents must include: The Document ID Number and Buyers Name in email subject line PDF File of Request For Bid Form Terms & Conditions. Northern Ireland Affidavit. Contact the Buyer immediately at the number on the Bid Form if you do not have all the required documents. Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE Each bidder and/or appropriate parties should complete the DISCLOSURE and submit it with the bid, if possible. If not submitted with the bid, it must be completed and submitted to the Commissioner of Purchases and Supplies prior to any contract being awarded by the City. If a bidder or appropriate parties fail to complete and submit it, they shall not be eligible for a contract award. NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all Contractors and any Subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland. Any Contractor or Subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract. For failure to cure such a default, the Contractor or Subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two years. CHECK WHICHEVER IS APPLICABLE: A. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (If paragraph A. is checked, proceed to the signature line.) B. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent corporation IS ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (If paragraph B. is checked, please either check the stipulation contained in paragraph C. or attach documentation that shows that the undersigned has complied with the stipulation contained in paragraph C. C. ( ) The undersigned and all enterprises identified in paragraph B. are TAKING LAWFUL AND GOOD FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT PRACTICES WHICH ARE RELEVANT TO THE STANDARDS EMBODIED IN THE MacBRIDE PRINCIPALS FOR FAIR EMPLOYMENT IN NORTHERN IRELAND. A copy of the MacBride Principles can be obtained from the Office of the Commissioner of Purchases and Supplies. In lieu of checking this paragraph, the undersigned must attach documentation which the undersigned believes shows compliance with the stipulation contained in this paragraph C. _____________________________ Name of Contractor or Subcontractor By: __________________________ Title:__________________________ *"Controlling shareholder means any shareholder owning more than fifty percent (50%) of the stock in the corporation or more than twenty-five percent (25%) of the stock in the corporation if no other shareholder owns a larger share of stock in the corporation.