Auditing Services

Status: Posted
Contact Name: KATY JENNINGS
Contact Number: 512-619-5855
Contact Email: katy@arts.state.tx.us
Response Due Date: 11/29/2021
Response Due Time: 5:00 PM
Agency/Texas SmartBuy Member Number: 813
Days Solicited: 14+ Days for Entire Solicitation Package
Solicitation Posting Date: 11/10/2021
Last Modified: 11/10/2021 3:07 pm
Solicitation Description: INVITATION FOR CONSULTANTS TO PROVIDE OFFERS OF AUDITING SERVICES RFP # 813-22-001 CLASS: 946 ITEM: 20 The Texas Commission on the Arts (TCA) is soliciting Request for Proposals (RFP) from qualified individuals or entities to provide internal auditing services to the agency. Internal audit services performed for the agency must comply with the requirements of the Texas Internal Auditing Act, Government Code, Chapter 2102.  1. BACKGROUND  The mission of the Texas Commission on the Arts (TCA) is to advance our state economically and

culturally by investing in a creative Texas. TCA supports a diverse and innovative arts community in Texas, throughout the nation and internationally by providing resources to enhance economic development, arts education, cultural tourism and artist sustainability initiatives. Additional information regarding TCA is available on the agency website at www.arts.texas.gov.  2. ELIGIBLE APPLICANTS AND REQUESTED SERVICES  The internal auditor will be responsible for organizing, managing, and implementing TCA’s internal auditing program in accordance with all applicable requirements of Texas Government Code, Chapter 2102. As required by Government Code 2102.011, the program must conform to The Standards for the Professional Practice of Internal Auditing; the Code of Ethics contained in the Professional Practices Framework as promulgated by the Institute of Internal Auditors; and generally accepted government auditing standards.  General Vendor Requirements The Proposer shall: 1. Perform a risk assessment using techniques to identify risk factors that affect the Texas Commission on the Arts' programs, and major systems and controls. This may include, but is not limited to, management and administration, finance, and accounting, all licensing and registration functions, all enforcement functions, including investigations, litigation and compliance, and information resources functions. Written documentation of assessment must be provided. 2. Prepare an audit plan that is based on risk assessment techniques and that identifies the individual audits to be conducted during the year.   3. Implement the approved audit plan after review and approval by the Board. 4. Prepare audit reports for review and approval by TCA’s Executive Director and Board. 5. Perform all duties required by Government Code 2102.005, 2102.007 and 2102.009 including the preparation of the Internal Audit Annual Report to be submitted to the State Auditor’s Office and other oversight agencies by November 1, 2022 and November 1, 2023. REQUIREMENTS FOR PARTICIPATION IN PROPOSAL PROCESS CERTIFICATION Bidders must be either Certified Public Accountants or Certified Internal Auditors and have at least three years of auditing experience as required by Government Code 2102.006. PEER REVIEW As required by Government Code 2102.007, bidders must conduct quality assurance reviews in accordance with professional standards and periodically take part in an external peer review conducted in accordance with Standards for the Professional Practice of Internal Auditing and generally accepted government auditing standards.  CONTENTS OF PROPOSAL The proposal must describe: • How the bidder will prepare and implement the audit plan. • The bidder’s qualifications and ability to deliver the required services. • The bidder’s experience in providing similar services, including a list of state agencies for which the bidder has provided services, if applicable. • The anticipated time frame for completing the audit plan. • The proposal must include two (2) examples of similar audit reports completed by the bidder.  The Commission does not anticipate the value of a major consulting contract awarded in response to this solicitation to exceed $15,000 per fiscal year. 3. REVIEW AND AWARD CRITERIA  Pursuant to Texas Government Code §2254.003, the award will be made to the Proposer whose proposal provides the best value for the state and is in the state’s best interest. In determining which Proposal provides the best value and is in the state’s best interest, TCA will consider the following criteria: Bidder’s past performance, Bidder’s knowledge of governmental agencies and experience in providing internal auditing services, Bidder’s references and price.  4. Contact Information  All offers/proposals should be submitted to: Katy Jennings, Finance Assistant, Texas Commission on the Arts, PO Box 13406, Austin, TX 78711-3606; by hand-delivery to 920 Colorado St., Ste. 501, Austin, TX 78701; or by email to katy@arts.texas.gov. Please direct inquiries regarding this solicitation to Katy Jennings at katy@arts.texas.gov or 512-936- 6568.  5. Closure Date  All offers/proposals must be in writing and received no later than 5 PM Central Time, December 7, 2021.  6. Award of Contract  Pursuant to Texas Government Code §2254.0301, should a major consulting contract be awarded in response to this solicitation, not later than 10th day after the effective date of the contract, the Board will provide written notice to the Legislative Budget Board of the awarded contract for consulting services if the amount of the contract, including an amendment, modification, renewal, or extension of the contract, exceeds $15,000.7. Term of the ContractThe initial term of this Contract commences upon the issuance of a Notice of Award by TCA and automatically expires August 31, 2023. Two one-year periods for renewal will be at TCA’s sole option.1 st Renewal Option: September 1, 2024 –August 31, 20252nd Renewal Option: September 1, 2025 - August 31,20267 . Termination Texas Commission on the Arts may terminate the contract at any time for convenience. In the event of such termination TCA will notify the Contractor in writing and the Contractor shall cease work immediately. Contractor shall be compensated for the work or services performed. Should TCA terminate this contract for convenience, TCA shall pay for the work or services performed and expenses incurred before the date of termination. 

INVITATION FOR CONSULTANTS TO PROVIDE OFFERS OF AUDITING SERVICES
 
RFP # 813-22-001
 
CLASS: 946 ITEM: 20
 
The Texas Commission on the Arts (TCA) is soliciting Request for Proposals (RFP) from qualified individuals or entities to provide internal auditing services to the agency. Internal audit services performed for the agency must comply with the requirements of the Texas Internal Auditing Act, Government Code, Chapter 2102.
 
1. BACKGROUND
 
The mission of the Texas Commission on the Arts (TCA) is to advance our state economically and culturally by investing in a creative Texas. TCA supports a diverse and innovative arts community in Texas, throughout the nation and internationally by providing resources to enhance economic development, arts education, cultural tourism and artist sustainability initiatives. Additional information regarding TCA is available on the agency website at www.arts.texas.gov.
 
2. ELIGIBLE APPLICANTS AND REQUESTED SERVICES
 
The internal auditor will be responsible for organizing, managing, and implementing TCA’s internal auditing program in accordance with all applicable requirements of Texas Government Code, Chapter 2102. As required by Government Code 2102.011, the program must conform to The Standards for the Professional Practice of Internal Auditing; the Code of Ethics contained in the Professional Practices Framework as promulgated by the Institute of Internal Auditors; and generally accepted government auditing standards.
 
General Vendor Requirements
The Proposer shall:
1. Perform a risk assessment using techniques to identify risk factors that affect the Texas Commission on the Arts' programs, and major systems and controls. This may include, but is not limited to, management and administration, finance, and accounting, all licensing and registration functions, all enforcement functions, including investigations, litigation and compliance, and information resources functions. Written documentation of assessment must be provided.
2. Prepare an audit plan that is based on risk assessment techniques and that identifies the individual audits to be conducted during the year.
 
 
3. Implement the approved audit plan after review and approval by the Board.
4. Prepare audit reports for review and approval by TCA’s Executive Director and Board.
5. Perform all duties required by Government Code 2102.005, 2102.007 and 2102.009 including the preparation of the Internal Audit Annual Report to be submitted to the State Auditor’s Office and other oversight agencies by November 1, 2022 and November 1, 2023.
 
REQUIREMENTS FOR PARTICIPATION IN PROPOSAL PROCESS
CERTIFICATION
Bidders must be either Certified Public Accountants or Certified Internal Auditors and have at least three years of auditing experience as required by Government Code 2102.006.
PEER REVIEW
As required by Government Code 2102.007, bidders must conduct quality assurance reviews in accordance with professional standards and periodically take part in an external peer review conducted in accordance with Standards for the Professional Practice of Internal Auditing and generally accepted government auditing standards.
 
CONTENTS OF PROPOSAL
The proposal must describe:
• How the bidder will prepare and implement the audit plan.
• The bidder’s qualifications and ability to deliver the required services.
• The bidder’s experience in providing similar services, including a list of state agencies for which the bidder has provided services, if applicable.
• The anticipated time frame for completing the audit plan.
• The proposal must include two (2) examples of similar audit reports completed by the bidder.
 
The Commission does not anticipate the value of a major consulting contract awarded in response to this solicitation to exceed $15,000 per fiscal year.
 
3. REVIEW AND AWARD CRITERIA
 
Pursuant to Texas Government Code §2254.003, the award will be made to the Proposer whose proposal provides the best value for the state and is in the state’s best interest. In determining which Proposal provides the best value and is in the state’s best interest, TCA will consider the following criteria: Bidder’s past performance, Bidder’s knowledge of governmental agencies and experience in providing internal auditing services, Bidder’s references and price.
 
4. Contact Information
 
All offers/proposals should be submitted to: Katy Jennings, Finance Assistant, Texas Commission on the Arts, PO Box 13406, Austin, TX 78711-3606; by hand-delivery to 920 Colorado St., Ste. 501, Austin, TX 78701; or by email to katy@arts.texas.gov.
Please direct inquiries regarding this solicitation to Katy Jennings at katy@arts.texas.gov or 512-936- 6568.
 
5. Closure Date
 
All offers/proposals must be in writing and received no later than 5 PM Central Time, December 7, 2021.
 
6. Award of Contract
 
Pursuant to Texas Government Code §2254.0301, should a major consulting contract be awarded in response to this solicitation, not later than 10th day after the effective date of the contract, the Board will provide written notice to the Legislative Budget Board of the awarded contract for consulting services if the amount of the contract, including an amendment, modification, renewal, or extension of the contract, exceeds $15,000.
7. Term of the Contract
The initial term of this Contract commences upon the issuance of a Notice of Award by TCA and automatically expires August 31, 2023.
Two one-year periods for renewal will be at TCA’s sole option.
1 st Renewal Option: September 1, 2024 –August 31, 2025
2nd Renewal Option: September 1, 2025 - August 31,2026
7 . Termination 
Texas Commission on the Arts may terminate the contract at any time for convenience. In the event of such termination TCA will notify the Contractor in writing and the Contractor shall cease work immediately. Contractor shall be compensated for the work or services performed. Should TCA terminate this contract for convenience, TCA shall pay for the work or services performed and expenses incurred before the date of termination. 


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Class/Item Code: 94620-Auditing