Provision of a Fuel Management System

March 13, 2024 INVITATION TO BID BL043-24 The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the Purchase of Water Meter Assembly Repair Parts, Fittings, and Meter Boxes on an Annual Contract with four (4) options to renew for the Department of Water Resources. Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on April 4, 2024 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com. Questions regarding bids should be directed to Michael

Milstein, Purchasing Associate II, at Michael.Milstein@GwinnettCounty.com or by calling 770-822-7811, no later than 3:00 P.M. on March 19, 2024. Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate. Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator, Gwinnett County Justice and Administration Center, 770-822-8165. The written bid documents supersede any verbal or written prior communications between the parties. Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion. Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email. We look forward to your bid and appreciate your interest in Gwinnett County. Michael Milstein Purchasing Associate II The following pages should be returned in duplicate as your bid: Compliance Sheet, Page 8 Bid Schedule, Pages 9-15 References, Page 16 Ethics Affidavit, Page 17 http://www.gwinnettcounty.com/ http://www.gwinnettcounty.com/ BL043-24 Page 2 I. GENERAL REQUIREMENTS A. Scope of work: Successful bidder to provide water meter repair parts/fittings and meter boxes, as required by the Gwinnett County Department of Water Resources (GCDWR) during the contract period. Quantities shown on the Bid Schedule are approximate and are not guaranteed. Materials will be ordered on an "as needed" basis. B. Delivery will be F.O.B. Destination PrePaid and Allowed to: Gwinnett County Department of Water Resources Central Facility 684 Winder Highway Lawrenceville, GA 30045-5012 C. All bid prices, products, and delivery schedules as submitted will be binding upon the Bidder upon acceptance and award of the Contract by the Gwinnett County Board of Commissioners. No substitution of alternate name brands will be allowed for the convenience of the Bidder after items are awarded. D. Gwinnett County Department of Water Resources requests all deliveries have a maximum turnaround of thirty (30) days including delivery time. Please state your earliest guaranteed delivery time by each item. E. All unit prices are to be calculated F.O.B. destination prepaid and allowed delivered to Gwinnett County delivery points. No freight will be paid by Gwinnett County. Gwinnett County may in certain situations choose to pick up materials from the successful bidders. Gwinnett County will not guarantee minimum or truckload quantities. F. Gwinnett County is exempt from Federal Excise Tax and Georgia Sales Tax. Vendors and contractors are responsible for sales tax and should contact the State of Georgia sales tax division for additional information. G. It will be the sole responsibility of the successful bidder to make all deliveries to Gwinnett County on schedule based on the bidder's delivery time specified in the bid. H. Interruption of supplies or inadequate supply from the Bidder’s preferred vendor(s) shall not be considered adequate cause for extensions of schedules or adjustments to the unit rates bid. If necessary, Bidder shall obtain goods and services from alternate source(s) approved by Gwinnett County to supply bid items of equal or better quality in the quantities necessary and in a timely manner. I. Any modification to this bid must be provided in writing by Gwinnett County as an addendum to the bid, and shall be provided prior to the bid opening. J. All items listed and required on the attached “Bid Schedule” are to be manufactured and delivered to the County in such a manner that they comply with Gwinnett County Department of Water Resources specifications. K. Gwinnett County reserves the right to request samples of items bid prior to award (at no cost to the County). Samples should be provided upon request within five (5) business days. Each sample is to be labeled with supplier’s name, item number as indicated on the bid schedule, and bid number.