Bid No. 2324-60 – Clerk Record Book Preservation (Clerk)

: Daviess County Fiscal Court is seeking a qualified contractor to preserve ten (10) Clerk Record Books located at the Daviess County Clerk’s Office located at 212 Saint Ann Street, Owensboro, KY 42301. II. INSPECTIONS: Inspections of clerk record books to be preserved will be by appointment. Appoints can be made by contacting Daviess County Clerk Leslie McCarty. III. DELIVERY: Delivery will be made in person to the Daviess County Clerk’s Office, 212 Saint Ann Street, Owensboro, KY 42301. IV. GENERAL SPECIFICATIONS: Book preservation should include: a. Digitization of record books b. Disbinding – print near gutters c. Mold remediation d. Delamination e. Tape removal f. Surface clean g. Mend h. Deacidify i. Page Sleeves j. Books to be preserved: i. Settlement Book B ii. Settlement Book C iii. Settlement Book D iv. Settlement Book E v. Settlement Book F vi. Settlement Book H vii. Settlement Book I viii. Settlement Book J ix. Settlement Book M x. Settlement Book N 3.00 BID REQUIREMENTS:

This and all other pages/sections are inclusive in the bid specifications and are agreed upon in the Contract Term Agreement as Contractual Provisions. 3.01 REQUIRED DOCUMENTS: Bidders must submit the Contract Term Agreement (Page 1) and the Bid Form (Page 2) from this document. This document is agreed to in full by completion of these two pages. All required bonds, licenses, or certificates of insurance must accompany the participant's bid on submission in addition to any and all documentation requested in the bid specifications. Failure to do so risks immediate rejection of the bid. 3.02 DEFINITIONS: I. The term “County” means Owner and Daviess County, Kentucky and its designated representatives. II. The term “Vendor” means Supplier, Contractor, Bidder, Participant and Seller and includes designated representatives. III. The term “Agreement/Contract” means Binding Agreement, Contract, Request for Purchase, Order. 3.03 KENTUCKY OPEN RECORDS LAW: At the time a bid or proposal is submitted to the County, the Vendor shall identify any information that is submitted as a part of the bid that is proprietary or confidential in nature and not subject to release for public inspection. The County will protect any proprietary or confidential information to the extent allowable under the Kentucky Open Records Act. 3.04 NEW GOODS, FRESH STOCK: Where applicable and unless otherwise specified, all contractors shall provide new commodities, fresh stock, latest model, design or package. 3.05 METHOD OF AWARD: This bid will be evaluated on the evaluation criteria established in the bid specification and awarded based on the best evaluated bid. The County reserves the right to reject any and all bids or parts thereof, and to waive any irregularities in said bids. The right is reserved to award bids based on the best interest and/or what is most advantageous to the County. The County also reserves the right to consider as a part of the bid evaluation the stated warranty, stated delivery schedule and payment terms. Award will be made, according to the opinion of the Daviess County Fiscal Court, to the best evaluated bid. 3.06 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION I. The Prices in the bid shall be independently determined, without consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to price with any Bidder or other person. II. Unless otherwise required by law, the prices shall not have been knowingly disclosed by the Bidder prior to opening. III. No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a bid. 3.07 LANGUAGE: Bids and all related documents will only be accepted in the English Language. 3.08 PRICE: All prices shall be quoted exclusive of any taxes. The Daviess County Fiscal Court is exempt from Federal Excise Tax and/or Kentucky Sales Tax. Any items supplied directly to Daviess County Fiscal Court from a supplier/manufacturer are exempt from sales tax. Any items purchased by a contractor that will be used in the fulfillment of a contract are not exempt from sales and use tax. Note 1: In case of a discrepancy in the extension of a unit price, the unit price shall govern the total price. Note 2: Bidders must provide manufacturer's product literature (if available) and appropriate with the bid submission. Note 3: Prices quoted shall remain firm and open to acceptance by the County for a minimum period of sixty (60) days after bid opening. 3.09 SHIPPING CHARGES: All items quoted shall be "F.O.B. Destination". No additional freight charges will be allowed. 3.10 BID SUBMISSION INFORMATION: Separate sealed bids shall be received by the Daviess County Fiscal Court, P. O. Box 1716, Owensboro, KY 42302-1716. SAMPLE ENVELOPE Vendor Name Vendor Address Contact Number Attn: Purchasing Department Daviess County Fiscal Court PO Box 1716 Owensboro, KY 42302-1716 SEALED BID: (Bid Name) Bids must be received by the date and time specified on page 1 of this document. Any bids received after that date and time will not be accepted. Specifications are on file at the Daviess County Judge Executive’s Office at 212 St. Ann Street, Room 202, Owensboro, KY 42303, or by calling 270-685-8424. 3.11 BID OPENINGS: Bids will be publicly opened and read aloud at the time indicated on page 1. The Bidders and the public are invited but not required to attend the formal opening of the bids. No decisions relating to the award of a contract or agreement will be made at the opening. 3.12 DELIVERY: Deliveries shall be made in strict accordance with any delivery schedule or ins