HVAC Preventative Maintenance and Repair Services

RFB #2197-20 Page 1 STATE OF NEW HAMPSHIRE Department of Administrative Services Division of Procurement and Support Services Bureau of Purchase and Property State House Annex Concord, New Hampshire 03301 Date: January 9, 2020 NOTICE OF CONTRACT COMMODITY: HVAC Preventative Maintenance and Repair Services CONTRACT NO.: 8002587 NIGP: 941-5500 VENDOR: ENE Systems of NH, Inc. VENDOR #: 270016 155 River Road #10 Bow, NH 03304 CONTACT PERSON(s): ENE Systems of NH Tel. No.: 603-856-0330 After hours calls, please leave a message in the “after hours” mailbox and an on-call technician will return the call immediately. EFFECTIVE FROM: January 1, 2020 through December 31, 2022 PAYMENT & TERMS: Payments may be made via ACH. Use the following link to enroll with the State Treasury for ACH payments: https://www.nh.gov/treasury INVOICING & PAYMENTS: Invoices shall be submitted after completion of work to the requesting

agency. Payment shall be paid in full within thirty (30) days after receipt of invoice and acceptance of the work to the State’s satisfaction. The invoice shall be sent to the address of the using agency under agreement. QUESTIONS: Direct any contract questions to Erica Brisson, 603-271-7272 or Erica.Brisson@DAS.NH.Gov SCOPE OF WORK: For specific work, please see the contract. Locations and effective dates listed below: Bureau of Facilities and Asset Management (1/1/20 – 12/31/22) Department of Administrative Services: Bureau of Court Facilities (1/1/20- 12/31/22) Department of Health and Human Services: Glencliff Home (1/1/20- 12/31/22) NH Lottery Commission (1/1/20- 12/31/22) Department of Administrative Services: General Services (1/1/20- 12/31/22) mailto:Erica.Brisson@DAS.NH.Gov RFB #2197-20 Page 2 PRICING: BUREAU OF FACIILITIES AND ASSET MANAGEMENT FACILITY NAME ADDRESS TOWN SEMI-ANNUAL PRICE (1/1/20 – 12/31/20) SEMI-ANNUAL PRICE (1/1/21 – 12/31/21) SEMI-ANNUAL PRICE (1/1/22 – 12/31/22) Brown Building 129 Pleasant St Concord $6,204.00 $6,204.00 $6,204.00 Main Building 105 Pleasant St Concord $1,095.00 $1,095.00 $1,095.00 Annex Building 115 Pleasant St Concord $995.00 $995.00 $995.00 Thayer Building 97 Pleasant St Concord $1,675.00 $1,675.00 $1,675.00 Philbrook Building 121 South Fruit St Concord $4,020.00 $4,020.00 $4,020.00 Philbrook Building A & B 121 South Fruit St Concord $1,025.00 $1,025.00 $1,025.00 Grounds 79 South Fruit St Concord $835.00 $835.00 $835.00 Paint & Carpentry Building 65 South Fruit St Concord $375.00 $375.00 $375.00 Warehouse Building 131 Pleasant St Concord $750.00 $750.00 $750.00 Dolloff Building 117 Pleasant St Concord $1,185.00 $1,185.00 $1,185.00 Liberty House 119 Pleasant St Concord $225.00 $225.00 $225.00 Laundry Building 127 Pleasant St Concord $1,115.00 $1,115.00 $1,115.00 Transportation Building 127a Pleasant St Concord $1,175.00 $1,175.00 $1,175.00 DEPARTMENT OF ADMINISTRATIVE SERVICES, BUREAU OF COURT FACILITIES FACILITY NAME ADDRESS TOWN SEMI-ANNUAL PRICE (1/1/20 – 12/31/20) SEMI-ANNUAL PRICE (1/1/21- 12/31/21) SEMI-ANNUAL PRICE (1/1/22- 12/31/22) Carroll County Court 97 Water Village Rd Ossipee $9,025.00 $9,025.00 $9,025.00 Concord Circuit Court 32 Clinton St Concord $9,975.00 $9,975.00 $9,975.00 Coos County Superior Court 55 School St Lancaster $11,075.00 $11,075.00 $11,075.00 Derry Circuit Court 10 Courthouse Lane Derry $3,150.00 $3,150.00 $3,150.00 Dover Circuit Court 25 St. Thomas St Dover $4,975.00 $4,975.00 $4,975.00 Franklin Circuit Court 7 Hancock Terace Franklin $4,075.00 $4,075.00 $4,075.00 Hillsborough County Court- South 30 Spring S Nashua $11,625.00 $11,625.00 $11,625.00 Jaffrey- Peterborough Circuit Court 84 Peterboroough St./Rt. 202 Jaffrey $5,625.00 $5,625.00 $5,625.00 Laconia Circuit Court 26 Academy St Laconia $5,110.00 $5,110.00 $5,110.00 Lebanon Circuit Court 38 Centerra Parkway Lebanon $4,875.00 $4,875.00 $4,875.00 Mancester Circuit Court 35 Amherst St Manchester $17,125.00 $17,125.00 $17,125.00 RFB #2197-20 Page 3 Merrimack Circuit Court 4 Baboosic Lake Rd Merrimack $4,750.00 $4,750.00 $4,750.00 Northern Carroll County Circuit Court 3 East Conway Rd, Rt 302 North Conway $3,725.00 $3,725.00 $3,725.00 Plymouth Circuit Court 26 Green St Plymouth $5,125.00 $5,125.00 $5,125.00 Portsmouth Circuit Court 111 Parrott Ave Portsmouth $7,450.00 $7,450.00 $7,450.00 Rochester Circuit Court 76 North Main St Rochester $7,900.00 $7,900.00 $7,900.00 Rockingham County Court #10 Route 125 Brentwood $18,400.00 $18,400.00 $18,400.00 Merrimack County Court 5 Court St Concord $8,220.00 $8,220.00 $8,220.00 Hampton Circuit Court 3 Timber Swamp Rd Hampton $5,245.00 $5,245.00 $5,245.00 Hillsborough County Superior – North 300 Chestnut St Manchester $20,685.00 $20,685.00 $20,685.00 DEPARTMENT OF ADMINISTRATIVE SERVICES, BUREAU OF COURT FACILITIES – WATER TREATMENT FACILITY NAME SYSTEM SERVICE CALL FREQUENCY PRICE (1/1/20 – 12/31/20) PRICE (1/1/21- 12/31/21) PRICE (1/1/22 – 12/31/22) Carroll County Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Concord Circuit Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Coos County Superior Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Derry Circuit Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Dover Circuit Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Hillsborough County Court – South Hot Water Loop Biannual $880.00 $880.00 $880.00 Jaffrey- Peterborough Circuit Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Laconia Circuit Court Hot & Chill Water Loop 6x per year $3,850.00 $3,850.00 $3,850.00 Lebanon Circuit Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Manchester Circuit Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Merrimack Circuit Court Hot & Chill Water Loop 6x per year $3,850.00 $3,850.00 $3,850.00 Northern Carroll County Circuit Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Plymouth Circuit Court Hot Water Loop Biannual $880.00 $880.00 $880.00 RFB #2197-20 Page 4 Portsmouth Circuit Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Rochester Circuit Court Hot Water Loop Biannual $880.00 $880.00 $880.00 Rockingham County Court Hot & Chill Loop & Cooling Tower Monthly $7,150.00 $7,150.00 $7,150.00 Hillsborough County Superior – North Hot, Chill and Cooling Tower Monthly $7,150.00 $7,150.00 $7,150.00 GLENCLIFF HOME FACILITY NAME ADDRESS TOWN SEMI-ANNUAL PRICE (1/1/20 – 12/31/20) SEMI-ANNUAL PRICE (1/1/21 – 12/31/21) SEMI-ANNUAL PRICE (1/1/22 – 12/31/22) Glencliff Home 393 High St Glencliff $1,050.00 $1,050.00 $1,076.00 NH LOTTERY COMMISSION FACILITY NAME ADDRESS TOWN SEMI-ANNUAL PRICE (1/1/20 – 12/31/20) SEMI-ANNUAL PRICE (1/1/21 – 12/31/21) SEMI-ANNUAL PRICE (1/1/22 – 12/31/22) NH Lottery Commission 14 Integra Drive Concord $1,315.00 $1,315.00 $1,348.00 DEPARTMENT OF ADMINISTRATIVE SERVICES, GENERAL SERVICES FACILITY NAME ADDRESS TOWN SEMI-ANNUAL PRICE (1/1/20 – 12/31/20) SEMI-ANNUAL PRICE (1/1/21 – 12/31/21) SEMI-ANNUAL PRICE (1/1/22 – 12/31/22) Concord Probate Court 2 Charles Doe Drive Concord $2,150.00 $2,150.00 $2,150.00 Supreme Court Building 1 Charles Doe Drive Concord $5,250.00 $5,250.00 $5,250.00 Department of Motor Vehicles 23 Hazen Drive Concord $4,750.00 $4,750.00 $4,750.00 James H. Hayes Safety Building 33 Hazen Drive Concord $9,250,00 $9,250,00 $9,250,00 DOT Materials & Research 5 Hazen Drive Concord $5,150.00 $5,150.00 $5,150.00 Department of Health and Human Services 29 Hazen Drive Concord $23,225.00 $23,225.00 $23,225.00 Administrative Services Data Services 29 Hazen Drive Concord $4,150.00 $4,150.00 $4,150.00 John O. Morton Building 7 Hazen Drive Concord $8,150.00 $8,150.00 $8,150.00 Legislative Office Building 33 North State Street Concord $8,225.00 $8,225.00 $8,225.00 RFB #2197-20 Page 5 Department of Revenue, M & S Building 109 Pleasant Street Concord $3,095.00 $3,095.00 $3,095.00 Records & Archives 71 South Fruit Street Concord $2,280.00 $2,280.00 $2,280.00 Emergency Operations Center 224 Sheep Davis Road Concord $3,000.00 $3,000.00 $3,000.00 McAuliffe – Shepard Discovery Center 2 Institute Drive Concord $7,325.00 $7,325.00 $7,325.00 DEPARTMENT OF ADMINISTRATIVE SERVICES, GENERAL SERVICES – WATER TREATMENT FACILITY NAME SYSTEM SERVICE CALL FREQUENCY SEMI-ANNUAL PRICE (1/1/20 – 12/31/20) SEMI-ANNUAL PRICE (1/1/21 – 12/31/21) SEMI-ANNUAL PRICE (1/1/22 – 12/31/22) Supreme Court Building Chill Loop 6x per year $2,365.00 $2,365.00 $2,365.00 James H. Hayes Safety Building Chill Loop 6x per year $2,365.00 $2,365.00 $2,365.00 Department of Health & Human Services Chill Loop & Cooling Tower Monthly $7,150.00 $7,150.00 $7,150.00 Administrative Services – Data Center Chill Loop 6x per year $2,365.00 $2,365.00 $2,365.00 John O. Morton Building Chill Loop & Cooling Tower Monthly $6,600.00 $6,600.00 $6,600.00 Legislative Office Building Chill Loop & Cooling Tower Monthly $6,600.00 $6,600.00 $6,600.00 Emergency Operations Center Chill Loop 6x per year $2,365.00 $2,365.00 $2,365.00 McAuliffe-Shepard Discovery Center Chill Loop 6 per year $2,365.00 $2,365.00 $2,365.00 Spaulding Hall Cooling Tower Monthly while systems operating $3,300.00 $3,300.00 $3,300.00 Johnson Hall Cooling Tower Monthly while system operating $3,300.00 $3,300.00 $3,300.00 RFB #2197-20 Page 6 HVAC REPAIR RATES (REPAIR WORK/EMERGENCY CALLS) Monday Thru Friday 8:00 AM To 4:30 PM Journeyman Mechanic $85.00 Per Hour/Per Person Monday Thru Friday 4:31 PM To 7:59 AM Journeyman Mechanic $127.50 Per Hour/Per Person Saturday Work: Journeyman Mechanic $127.50 Per Hour/Per Person Sunday Work: Journeyman Mechanic $127.50 Per Hour/Per Person EMERGENCY REPAIRS FOR NON-CONTRACTED LOCATIONS: 1. For State locations not covered under the HVAC contracts, Contractor(s) shall provide repair rates at the hourly rates listed in Exhibit B. Agencies shall request services by issuing a Request for Quote (RFQ) with scope of work detailing as much information on the equipment as available. For non- emergency repairs the agency shall issue the RFQ to a minimum of 50% of the successful Contractors. 2. Requests for emergencies to repair and/or replace parts shall be approved in advance by the Agency Contact, or their designated representative. Materials shall be invoiced not to exceed 10% above Contractor’s cost. All replacement parts shall be new and of the same quality and brand name as that being replaced. All supplies such as oils and refrigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization of the Agency Administrator, or their designated representative. 3. The Contractor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of the work performed and obtain signature thereon from the Administrator, or their designated representative. 4. The Contractor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Contractor shall employ a sufficient number of trained mechanics so that calls of any emergency nature can be answered promptly with the mechanic arriving at the job site no later than three (3) hours after the call is entered. Contractor shall provide a not to exceed estimate before starting any work. If overtime is necessary and is caused by the contractor, the State may at their discretion deduct a portion the additional time. Division of Procurement and Support Services