Food and Beverage Point of Sale System

Login Bid Opportunity Detail Return to ListingSupplier Registration Bid Information Type PRK Request for Proposal Status Issued Number PRK-2024-0002 (Food and Beverage Point of Sale System) Issue Date & Time 4/2/2024 01:00:03 PM (CT) Close Date & Time 5/7/2024 01:00:00 PM (CT) Time Left 7 days 5 hours 50 minutes 31 seconds Contact Information Name Rebecca Hart Address 7900 Renner Rd Shawnee Mission, KS 66219 USA Phone (913) 826-3424 Fax Email rebecca.hart@jocogov.org Bid Documents Document nameFormat Data pager Data pager 1 Page size: PageSizeComboBox select10152050 2 items in 1 pages Bid Invitation Acrobat / PDF Public Question & Answer Acrobat / PDF Bid Attachments File NameDescriptionFile Size Data pager Data pager 1 Page size: PageSizeComboBox select10152050 1 items in 1 pages PRK-2024-0002 JCPRD_Food and Bev POS_RFP.pdf Food and Beverage Point of Sale System RFP800 KB Bid Questions Question Page 6, RFP Event Summary

Page: The vendor hereby agrees to furnish items and/or services, pursuant to all requirements and specifications contained in this Invitation for RFP including the attached Standard Terms and Conditions, Special Conditions, and RFP Specifications, all of which are hereby incorporated by reference. The vendor further agrees that the language of the Invitation for RFP and attached documents shall govern in the event of a conflict with vendor’s response.Could JCPRD please clarify: Does submission of a response to this RFP mean that the vendor automatically accepts all Terms and Conditions, or will JCPRD enter negotiation on some of the terms? AnswerVendors are expected to accept the terms and conditions as outlined in the RFP, with the option to object or comment on any concerns to the RFP, terms and conditions, scope, etc. as mentioned in 7.32. Contract negotiations will thus occur thereafter. Submitted4/25/2024 11:22:36 AM (CT) Question We would like to know whether it is mandatory to provide financial statements and proof of insurance at the time of RFP submission, or if these documents can be furnished upon the final selection or award of the contract. AnswerFinancial Statements and Proof of Insurance may be provided upon final selection, it will be a requirement prior to contract execution. Submitted4/25/2024 08:53:00 AM (CT) Question There seems to be some confusion surrounding line item 5.2. Please provide detailed clarification and specific requirements for this line item. As stated in line 5.4 of the RFP, failure to address or complete line 5.2 may result in the disqualification of a vendor's response. Therefore, it is imperative that we understand precisely what documents or reports are being requested for this section. AnswerVendors need to prove they're following rules about keeping information accurate, private, and secure. They can do this by showing: Reports from an auditor, called SSAE 18 and SOC 2, that’s not more than 18 months old. The reports should include a letter from management saying nothing big has changed since the audit. • SSAE 18: SSAE 18 is primarily concerned with auditing and attesting to the fairness and accuracy of financial reporting. It assesses the controls related to financial reporting processes within an organization. • SOC 2: SOC 2, on the other hand with Trust Service Criteria, focuses on evaluating the controls related to the security, availability, processing integrity, confidentiality, and privacy of data and systems. It's used to provide assurance about the effectiveness of an organization's controls over information security and privacy. Or compliance with NIST 800-53 based on StateRAMP which refers to applying the security controls outlined in NIST 800-53 within the framework of StateRAMP. This means using the NIST controls as a basis for ensuring the security of systems and data, but doing so in a way that aligns with the requirements and processes of StateRAMP, which are specifically designed for state and local government agencies. Submitted4/25/2024 08:52:25 AM (CT) Question Sections 11.5, 12.3, 12.4 and 12.5 also appear to relate more to a construction project than a Point of Sale System? Answer11.5 and 12.5 is a section that allows your firm to showcase what sets your solution/company apart from others in the industry. 12.3 is a form example to satisfy 11.3 which will be amended to request 3 examples of similar projects. In 12.4, JCPRD is requesting information regarding your project approach for an implementation of similar size and nature. Submitted4/25/2024 08:44:59 AM (CT) Question Section 11.3 Illustrative Work – The description starts with “List up to ten (10) museum projects...” and following that, in item (d) total construction cost of completed project (or where no construction was involved, the approximate cost of respondent firm’s work)” and item “(g) a narrative description of the example project including quantifiable data wherever possible, e.g. square footage, site acreage, etc.” AnswerThe mention of a museum project is an oversight, this should be synonymous with 12.3 where JCPRD is requesting 3 examples of similar project/implementations that your company has completed. Submitted4/25/2024 08:43:44 AM (CT) Question 13.1.9 Can JCPRD provide more information into what data you are looking to import? (tokenization data, past payment data, inventory, customer data, etc.) AnswerInventory only, maybe system users if possible.Submitted4/23/2024 11:13:05 AM (CT) Question 2. Scope of Services Is JCPRD looking for Respondents to provide narrative responses to the Scope of Services? AnswerNo, not necessarily, just confirmation that you can meet each requirement in scope. Feature Sheets or Spec Sheets on items would suffice as well.Submitted4/23/2024 11:11:49 AM (CT) Question 13.5.2 What is your current process for inventory transfer between locations? AnswerThe current software does not have the functionality to transfer inventory besides manually updating inventory counts.Submitted4/23/2024 11:11:03 AM (CT) Question Who is your current payment processor? AnswerElavon is our preferred merchant, but our current system uses Heartland/Global Payments.Submitted4/23/2024 11:08:19 AM (CT) Question 2.5 Where will the GL number come from, will it be provided by JCPRD or by the respondent? Answer JCPRD will provide the GL number. Submitted4/23/2024 11:07:40 AM (CT) Items 1 - 10 shown of 18 • Page 1 of 1 shown First < 1 2 > Last