Request for Information (RFI)- Package and Baggage X-Ray Systems and Service

NOTICE OF INTENT TO DESIGNATE MOST REASONABLE SOURCE The Purchasing Division is publishing this notice pursuant to the Broward County Procurement Code section, 21.25, Sole Source. The Purchasing Division intends to award a contract without competition if it is determined to be in the best interest of the County. This Request for Information (RFI)/ Notice of Intent to Designate Most Reasonable Source is intended to ascertain whether the commodity and/or services specified below is currently available from multiple vendors. The following commodity and/or services are thought to be available from only a single vendor. This RFI/Notice of Intent to Designate Most Reasonable Source will remain posted until the due date and time indicated. Vendors should submit their response electronically through Periscope S2G. Broward County Facilities Management Division is requesting sole source approval for a Contractor to provide all future package and baggage x-ray machines, including service plans.

THIS IS NOT A REQUEST FOR PRICING OR A COMMITMENT TO PURCHASE. Quantity or Term: 5 Years Using Agency: Broward County Facilities Management Division Intended Most Reasonable Source: Rapiscan Systems, Inc. (Rapiscan) Justification for Most Reasonable Source Acquisition: Rapiscan x-ray systems are used for scanning packages and bags at multiple County locations. These machines utilize a service plan that includes preventive maintenance with the annual radiation certification, on-site repair and 24/7/365 phone support, which will allow them to streamline product knowledge and training for increased efficiency and significant time and cost savings. Furthermore, Rapiscan is the proprietary owner of Rapiscan's x-ray systems which only Rapiscan service personnel and Certified Service Providers can maintain and service. Questions and Answers: The County provided as specified time for Vendors to ask questions and seek clarification regarding the requirements of the solicitation. All questions or clarifications inquiries must be submitted through Periscope S2G by the date and time referenced in the solicitation document (including any addenda). The County will respond to all questions via Periscope S2G. Submittal Instructions: Vendor MUST submit its solicitation response electronically and MUST confirm its submittal in order for the County to receive a valid response through Periscope S2G. Refer to the Purchasing Division website or contact Periscope S2G for submittal instructions. It is the Vendor's sole responsibility to assure its response is submitted and received through Periscope S2G by the date and time specified in the solicitation. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit their responses in advance of the due date and time specified in the solicitation document. In the event that the Vendor is having difficulty submitting the solicitation document through Periscope S2G, immediately notify the Purchasing Agent and then contact Periscope S2G for technical assistance. DETERMINATION OF OTHER INTERESTED VENDORS The intent of this notice is to determine if there are any other interested and qualified vendors that meet the specifications of this notice. Any such vendor must submit the following information: 1. The name of the interested party; and 2. A detailed explanation consisting of any or all documentation showing that there are other competing sources for the identified goods or services herein. If you are capable of meeting or exceeding the specification requirements for this product or equal, respond to this RFI/Notice of Intent to Designate Sole Source through Periscope S2G. Provide product literature for any product to assist in determining if commodities or services are comparable. Broward County will be the sole determinate of what is comparable. Prospective Vendors are requested to provide information regarding their ability to supply the commodities or services described or written explanation or other documentation contesting the proposed designation as a Sole Source. Regardless of any prior communications with the Division of Purchasing, all vendors interested in responding to this notice must submit a response to this posting containing complete responses to all of the information requested above. If after the public notice period, the Division of Purchasing determines that there are other interested and qualified vendors that meet the specifications of this notice, the Division of Purchasing will not award a contract pursuant to this notice. If after the public notice no valid submission have been received, Broward County, or designee, may award a contract to the identified vendor without competition. Please read the entire form very carefully before responding to this notice. THE DIRECTOR OF PURCHASING SHALL CONSIDER SUCH SUBMITTALS AND NOTIFY ALL SUBMITTING VENDORS OF THE DECISION WHETHER TO DESIGNATE A SOLE SOURCE, ONLY REASONABLE SOURCE OR SOLE BRAND, WHICH DECISION SHALL NOT BE SUBJECT TO OBJECTION, PROTEST OR APPEAL UNDER THE BROWARD COUNT PROCUREMENT CODE. Description :-Package and Baggage X-Ray Systems and Service.