Remove and Replace Duct Work - Residential

"FISCAL SERVICES DEPARTMENT\nPURCHASING DIVISION\n\nKent County Administration Building, 300 Monroe Avenue N.W., Grand Rapids, Michigan 49503-2289\nPhone: (616) 632-7720 e Fax: (616) 632-7715 e Email: purchasing@kentcountymi.gov\n\nSOLICITATION\nSolicitation Type Bid\nSolicitation Number 5238\nDescription Duct Work Removal and Replacement - Residential\nDate of Issuance 5/30/2023\nInquiries Deadline Date & Time (local) | 6/8/2023, 2 PM\nDue Date & Time (local) 6/13/2023, 2 PM\nPre-Submission Conference Yes: Mandatory On-Site (attendance & sign in required)\nConference Date & Time (local) 6/6/2023 11:00 AM\nBuyer Name Pitchellis\nINTRODUCTION\n\nThe Kent County Purchasing Division is soliciting bids for Removal and Replacement of residential HVAC\nduct work at 1160 60Th St. SE, Grand Rapids, MI 49508-7056.\n\nBID OPENING\n\nThe sealed submissions will be publicly opened and read aloud by the Kent County Purchasing

Division.\nKent County Purchasing Division will conduct public openings via teleconference. Click here to join the\npublic opening.\n\nSCOPE\nDimensions, if furnished, are for general reference only and should be verified by Respondent. See\nExhibit A.\n\nKent County will award and contract for the goods and services in this Solicitation in an efficient and\ntimely manner. In no event will notification of award be more than 45 days from the date of submission.\n\nThe Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County\nPurchasing Division website are incorporated by reference and shall be deemed to have the same force\nand effect as if fully set forth herein.\n\nINQUIRIES\n\nAny and all communication regarding this Solicitation shall be on the Kent County Purchasing Division\nInquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the\nright to determine response format or not respong, in its sole discretion.\n\n" "PRE-SUBMISSION ON-SITE CONFERENCE\n\nConference Date 6/6/2023\nConference Time (local) 11:00 AM\nLocation 1160 60Th St. SE, Grand Rapids, MI 49508-7056\n\nA pre-submission conference is scheduled for this Solicitation. Attendee should arrive aminimum of5\nminutes before the conference scheduled date and time to sign-in. Attendee will not be allowed to\nsign in after the conference has commenced at mandatory meetings and is disqualified from\nparticipating in this Solicitation.\n\nThe conference provides equal opportunity to seek clarifications and inspect the location (if applicable).\nAttendee shall have fully reviewed all Solicitation documents and correspondence prior to the\nconference. Attendee is responsible for taking meeting notes and shall be an employee or authorized\nreseller of the Respondent with requisite knowledge, skill, and abilities to participate.\n\nCONTRACTING WITH SMALL MINORITIES AND WOMEN BUSINESSES\n\nBidders are encouraged to establish delivery schedules and divide total requirements, when\neconomically feasible, into smaller tasks or quantities to permit maximum participation by small and\nminority businesses, and women's business enterprises. Kent County encourages bidders to use small\nbusiness associations, minority business development groups, and local organizations when soliciting\npotential subcontractors for this project.\n\nINELIGIBLE CONTRACTORS AND SUBCONTRACTORS\n\nAny organization which is debarred, suspendeg, ineligible, or otherwise excluded from participation in\nFederally assisted programs are excluded from participation in this project. The SAM registry will be\nused to determine eligibility status of each entity.\n\nMATERIAL AND WORKMANSHIP WARRANTY REQUIREMENTS\n\nMaterials installed and work performed shall have a minimum one-year Respondent warranty from the\ndate of final acceptance of the work by the Homeowner and Kent County. In addition, all\nequipment/materials shall consist of the original manufacturer warranty which shall be transferred to\nthe Homeowner upon final acceptance. Warranties shall include, at minimum, warranties against\ndefects in design, materials, and workmanship. Labor and shipping costs for the replacement of\ndefective material will be borne by the Respondent for the duration of the warranty period. The\nRespondent agrees that, regardless of statements to the contrary, he/she will not disclaim either the\nwarranty of merchantability or the warranty of fitness for a particular purpose.\n\nREFERENCES\n\nProvide 3 references of current/past customers who can verify the quality of products and/or services of\nsimilar size and scope your company provides. References may not include any current/past Kent\nCounty employees.\n\nINVITATION FOR BID/RFQ SUBMISSION\n\nComplete submissions must be received in the Kent County Purchasing Division on or before the due\ndate/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be\nconsidered.\n" "Submissions may be submitted electronically on the Bid Opportunities page ofthe Kent County\nPurchasing Division's website. Respondent must include a complete submission as 1 non-password\nprotected PDF document.\n\nRespondent shall submit the Submission Form (\u201cBid Form\u201d \u201cResponse Form\u201d) posted on the Bids\nOpportunities page of the Kent County Purchasing Division\u2019s website. Click the Submit Online icon to\nsubmit electronically or to print the Submission Form. Respondent must submit the Bid Bond with\nSubmission Form.\n\nThe time required to upload a submission may vary. Respondent assumes all risks associated with\nelectronic submission, including all technological difficulties, and deems the County and its service\nprovider harmless and without fault. Successful electronic submissions are confirmed via Respondent's\nemail. Respondent shall view the link in the confirmation email to determine accuracy prior to due\ndate/time.\n\nSubmissions that deviate from the Solicitation specifications will only be considered if the deviations are\nclearly detailed and noted within the submission. In case of a dispute regarding the true intent and\nmeaning of the specifications, the County\u2019s interpretation will prevail. When a Solicitation states no\nalternates, no deviations are permitted.\n\nKent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable\noffer for a period of 45 days from the due date/time. In the event the notification of award is not made\nwithin 45 days from the due date/time, the Respondent may withdraw or provide a written extension of\ntheir submission.\n\nSubmissions may only be withdrawn by written request if the request is received before the due\ndate/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized\nPurchasing 5(i)(2).\n\nNO BID\nPlease provide feedback if you are electing not to participate in this Solicitation.\n\n" "Exhibit A\n\nWork Write-Up\nW\u00ab-Young-Joseph\n\n* EXHIBIT 1 *\nDated: 5/25/2023\n\nCUSTOMER INFORMATION\nWX-Young-Joseph\n1160 60Th St. SE, Grand Rapids, MI 49508-7056\n\nPREPARED BY\n\nmiguel.reyes@kentcountymi.gov\n\n* NOTE *\n\nTHE CUSTOMER AND CONTRACTOR MUST SIGN THE BOTTOM OF EACH PAGE ONLY IF\n\n1) THIS WORK WRITE-UP BECOMES PART OF A CONSTRUCTION CONTRACT\n2) THE UNDERSIGNED CUSTOMER AND CONTRACTOR HAVE REVIEWED, APPROVED AND\nAGREED TO THE WORK AND PRICES DESCRIBED IN THIS WORK WRITE-UP\n\nCustomer: Contractor:\n\nPrepared By: miguel.reyes@kentcountymi.gov on 5/25/2023 1of3\n\nN Neighborly Software\n" "Location: General Requirements\n\nGeneral Requirements Quantity Units Total\n\n1 - PERMITS AND LICENSES (1.00250)\n\nContractor shall obtain, pay for and post on site all permits and licenses necessary to complete this project.\nContractor and subcontractors must have current licenses required by the State, County and City.\n\n2 - CODE COMPLIANCE (1.00500)\n\nAll materials and methods of construction related to work performed on this project must comply with locally\nadopted code requirements and must meet with the approval of local code enforcement officials.\n\nSubtotal for General Requirements\n\nLocation: ATTIC DUCT WORK\n\nHVAC Quantity Units Total\n\n3 - FURNACE DUCT DISTRIBUTION (0) 1 Ea\n\nRemove existing Duct work and dispose of. Use the Air Conditioning Contractors of America's (ACCA) late\ntest edition of their Manual J Heat loss calculation tool http://www.acca.org/tech/manualj/ (calculate manual\nJ based on the post rehab building envelope), use ACCA's Manual S for equipment selection and use Manual\nD for ductwork design. Make every effort to install supply ducts in interior ceiling. NOTE: Provide Manual J,\nS and D reports before work begins. Size Duct to the living unit considering any areas which may be added\nor subtracted from the plan. Install return air duct ensuring easy access, good fit & easy replacement of air\nfilter in (Interior of home). Duct will be insulated to minimum r8. Seal all duct joints with Duct Mastic.\n\nTotal\n\nCustomer: Contractor:\n\nPrepared By: miguel.reyes@kentcountymi.gov on 5/25/2023 20f3\n\nN Neighborly Software\n"