Request for Proposals (“RFP”) for Temporary Employee Services

Post InformationPosted At:Thu, Apr 4, 2024 11:14 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:NoOverviewSummaryMHA has operational needs for temporary contractors to supplement its current workforce. These temporary staffing needs arise from many reasons: permanent employees out on extended medical and other leaves of absences and vacation, special projects that require additional personnel, and the operational decision to postpone filling the position. Additionally, there have been instances where the Authority has found the need to undertake more specialized work requiring specific skills that staff from temporary contractors can cost-effectively provide. The selected contractor(s) will be required to fulfill work assignments by matching requested professional and unskilled trades skill sets in the areas of accounting, finance, office administration, clerical, legal, property management, HUD housing location, HUD eligibility determinations, HUD property

inspection, affordable housing analysis, programs operation, maintenance, management, and other areas as needed. Individual temporary assignments can run from a few days to several months. Individual assignments are usually six (6) months, maximum. MHA intends to establish a good working relationship with one or more temporary employment contractors that will provide fast, quality temporary staff at reasonable, standard billing rates, and without conversion fees/buyout agreements. Existing temporary contractors will not be required to switch firms. It is the intent of this RFP to establish a term contract. Initial award will be for one (1) year; Four (4) extension options may be extended for a contract not to exceed a cumulative total length of five (5) years, with a vendor or multiple vendors for MHA for labor, materials, and equipment necessary to provide Temporary Employment Services. MHA owns and manages multiple housing units and offices in a variety of configurations. BackgroundMHA is looking for the most responsive and responsible vendor(s) that will be committed to providing the best level of service. Through a competitive qualification and bid-based procurement process, MHA intends to enter into an agreement with a qualified vendor for Temporary Employment Services All work is to be performed according to industry standards and to the requirements and satisfaction of MHA. The Contractor will perform Temporary Employment Services for buildings owned and/or managed by MHA as requested by MHA Property Manager or their designee. MHA offers no guarantee of any amount of work to be performed under the Contract. The repeated failure of any Contractor to not provide service when contacted shall result in that Contractor's contract being canceled for nonperformance. MHA shall document failure to respond, and the Contractor may not be permitted to participate in future contracts for these services. Proposals will be accepted and awarded to the most responsive and responsible bidders. Successful Contractor(s) awarded a contract for service will be required to provide their services to all MHA facilities. It is the intent of MHA to award multiple contracts to qualified vendors based on specialized classification needs. Questions MUST be asked using the OpenGov platform. DO NOT CONTACT THE AUTHORITY TO ASK ANY QUESTIONS! Please utilize this link for any questions: https://procurement.opengov.com/portal/marinhousing/projects/82729/q-and-a RSVP for the Pre-Proposal conference can be done by clicking the button at the top of this page:TimelinePosting Date:April 4, 2024Pre-Proposal Meeting (Non-Mandatory):April 11, 2024, 2:00pm Attendance is not mandatory, but PLEASE RSVP prior to meeting if you will be attending. https://marinhousing.zoom.us/j/7878942311Meeting ID: 787 894 2311Question Submission Deadline:April 26, 2024, 12:00pmProposal Submission Deadline:May 3, 2024, 11:59pm