Offender Management System for the Utah Department of Corrections

01 May 2024 Offender Management System for the Utah Department of Corrections Request for Information to assist the Utah Department of Corrections and the Utah Board of Pardon and Parole with Development and Implementation of an Offender Management System. 01 May 2024 Open 4/17/2024 8:00 AM MDT Type Request for Information Close 5/30/2024 2:00 PM MDT Number RR24-64 Currency US Dollar Sealed Until 5/30/2024 2:00 PM MDT 01 May 2024 Contacts Ryan Reeder rreeder@utah.gov 01 May 2024 Commodity Codes Commodity Code Description 43221 Information technology telecommunications including call management systems or accessories including background music services 43230 Information technology software including computer software 55100 Printed and electronic media including printed publications and textbooks and periodicals and reference books and electronic publications and background music and electronic software reference materials 81110

Information technology services including cloud services and data services and rental or leasing services and online database subscription services and programming and hardware or software engineering and applications training services 81112 Data services and internet services and software maintenance and computer hardware maintenance including website design services and internet domains and database management software support and disaster recovery services and support services 92100 Public order and safety services including police services and fire services and jail and prison systems and court systems and rescue services 01 May 202401 May 202401 May 202401 May 202401 May 202401 May 202401 May 2024 mailto:rreeder@utah.gov This Request for Information (“RFI”) is issued in accordance with State of Utah Procurement Code, Utah Code Annotated (UCA) Chapter 63G-6a, and applicable Rules found in the Utah Administrative Code (UAC). If any provision of this RFI conflicts with the UCA or UAC, the UCA or UAC will take precedence. PURPOSE OF REQUEST FOR INFORMATION (RFI) The purpose of this RFI is to: obtain information, comments, or suggestions from potential bidders or offerors before issuing a request for proposals(RFP) BACKGROUND The Utah Department of Corrections (UDC) hereinafter referred to as (“UDC”) and the Utah Board of Pardons & Parole (BOPP) hereinafter referred to as (“BOPP”), issues this Request for Information (“RFI”) for the purpose of identifying vendors with experience developing, implementing, and providing maintenance of a cloud-hosted Offender Management System (OMS) that UDC and BOPP will be looking to purchase in the future, depending on budget. This RFI does not constitute a Request for Proposal (RFP). The State of Utah makes no express or implied commitment to award a contract for any goods or services described herein, or identified in response to this RFI. The State of Utah is not seeking formal RFPs at this time. This solicitation is a Request for Information (RFI) only. The information received from this RFI will be analyzed and may be used to develop a subsequent competitive solicitation. Information submitted in response to this RFI will become the property of the State of Utah. All costs associated with preparing and responding to this RFI are the sole responsibility of the responder. The State of Utah will not pay for any information requested nor is it liable for any cost incurred by respondents. This RFI is designed to provide interested responders with sufficient information to submit replies meeting the intent of the request. It is not the intention of this RFI to limit a respondent’s content or to exclude any relevant or essential data. ISSUING PROCUREMENT UNIT, CONDUCTING PROCUREMENT UNIT, AND RFI SOLICITATION NUMBER For the purposes of this RFI, the State of Utah Division of Purchasing is the Issuing Procurement Unit for this RFI on behalf of the Conducting Procurement Unit, the Utah Department of Corrections in conjunction with the Utah Board of Pardon and Parole, collectively referred to as “State”. The reference number for this RFI is Solicitation #RR24-64. This number must be referred to on all responses, correspondence, and documentation relating to this RFI. Description Required to View Event Prerequisites Required to Enter Bid 01 May 2024 1. The State cannot enter into a contract as a result of this RFI. 2. Vendors should not contact the State regarding this RFI. All communication should be either by responding to this RFI or by submitting a question during the Question and Answer Period. 3. Information submitted to or by a governmental entity in response to a request for information is protected under Section 63G-2-305. 4. All questions MUST be submitted through SCIQUEST (www.SciQuest.com) during the designated time for questions (“Q&A period”) listed on SciQuest. 5. The issuing procurement unit may not accept information after the time for submission of information has expired. 01 May 202401 May 202401 May 202401 May 202401 May 2024 Buyer Attachments 1. Attachment A - Offender Managment Request for Information (RFI).pdf 01 May 202401 May 202401 May 202401 May 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI2MTAyLTE2MDE2NTg5ODJBdHRhY2htZW50IEEgLSBPZmZlbmRlciBNYW5hZ21lbnQgUmVxdWVzdCBmb3IgSW5mb3JtYXRpb24gKFJGSSkucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Response(s) to Request for Information Instructions: 1.1 Response to Request for Information. (Please upload your response to the Request for Information (RFI) as a single file upload.) Please exclude any cost(s) with this response. 1.2 Response to Request for Information (Cost). Please upload any potential costs/budgets associated with your response as a separate response as a single file upload. 01 May 202401 May 202401 May 2024