Dec 18, 2017 9:25 am
Jan 02, 2018 9:00 am
***The purpose for this Amendment is to post questions and answers.The Government has extended this solicitation to:
Offer submissions are due on Wednesday January 3, 2018 at 12:00PM EST
Please send responses to ALL of the following: firstname.lastname@example.org
, and email@example.com
No other changes have been made.***
Snow Removal and Hauling Services
This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition (FAR) Subpart 12.6 (reference http://farsite.hill.af.mil
) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This solicitation is a request for quote (RFQ).
This will be a
Blanket Purchase Agreement (BPA)
Requirement: Snow Removal and Hauling
Hanscom Air Force Base (AFB), MA requires snow removal and hauling services for all parking areas identified within the Performance Work Statement (PWS). The Contractor shall provide all labor and equipment required to remove and haul snow as indicated within the PWS.
Small Business Set-Aside Status
Small Business Size Standard
This is a Small Business Set Aside
This solicitation is a request for quotation (RFQ).
The small business competitiveness demonstration program is
3-5.99 Inches of Snowfall (Four Drivers and Four Plows)
6-8.99 Inches of Snowfall (Four Drivers and Four Plows)
9-11.99 Inches of Snowfall (Eight Drivers and Eight Plows)
12-14.99 Inches of Snowfall (Eight Drivers and Eight Plows)
15-17.99 Inches of Snowfall (Eight Drivers and Eight Plows)
Each Additional Inch of Snowfall 18 Inches and Above (Eight Drivers and Eight Plows)
Additional Plow and Driver Support (Add to any CLIN)
Ref. PWS "Requirements" and Bid Sheet
15 December 2017
31 March 2018
Hanscom Air Force Base (AFB)
Bedford, Massachusetts 01731
Mr. Roland L. Hartz 781-225-5924; firstname.lastname@example.org
Mr. Roland L. Hartz 781-225-5924; email@example.com
Defense Priorities and Allocation System (DPAS)
The Defense Priorities and Allocations System (DPAS) and assigned rating(s) are
System for Award Management (SAM) Registration
In accordance with Federal Acquisition Regulation (FAR) 4.1102(a) prospective contractors shall be registered in the System for Award Management (SAM) database
prior to award of a contract or agreement (BPA).
FAR 4.1201 states in part that prospective contractors shall update the Representations and Certifications submitted to SAM as necessary,
but at least annually, to ensure they are kept current, accurate, and complete.
The Representations and Certifications are effective until one year from date of submission or update to SAM.
If you have any questions call the SAM HELP DESK at (866) 606-8220, the SAM HELP Desk is open 8:00 AM to 8:00 PM Monday thru Friday.
If you prefer, you may contact the HELP Desk on the internet at http://www.fsd.gov
All questions must be emailed to the AFLCMC/PZIB Installation Contracting Office and received
no later than 12:00 PM EST on Wednes
day December 27, 2017. No telephonic request(s) or questions will be entertained.
All questions and responses will be through email. The email addresses for submission of all questions is: firstname.lastname@example.org
In accordance with FAR Clause 52.212(b) offers must, at a minimum, contain the following information:
Vendors shall submit their offers in writing, and do so using company letterhead or other formal means of documenting the offer which clearly indicates company information and clearly documents offer;
Offers: Signed and Dated
The vendor shall submit signed and dated offers to the assigned PZIB Contract Specialist specified in this solicitation on or before the exact time and date specified in this solicitation;
The item(s) to be quoted are listed in the Snow Removal Price List.
Please place your quoted cost in the "Hourly Rate" column provided in the Snow Removal Price List.
Offers will be accepted via email ONLY, and must be received
no later than 4
:00 PM EST on Tuesday, January 2, 2018. Please email offers to email@example.com
An offer, at minimum, must contain:
DUNS: the vendor's active Data Universal Numbering System number as verified in the Government's System for Award Management (SAM) database;
NAICS: vendor acknowledgement that the North American Industry Classification System number indicated in this document is included in the vendor's Representations and Certifications as verified in the Government's System for Award Management's (SAM) database;
SOLICIATION #: The offer shall contain the correct Solicitation number, as indicated in this document;
Day/Month/Year: Clearly indicate the day/month/year
of the offer, and the
expiration date of the offer;
Assigned PZIB Contract Specialist: Clearly indicate the assigned PZIB Contract Specialist and Contracting Officer's name and point-of-contact information;
Vendor's Representative: Clearly indicate the name of the vendor's representative and their point-of-contact information;
Technical Description: Based on the requirements set forth in the Performance Work Statement (PWS), submit a technical description of the items being offered, in sufficient detail to evaluate compliance with the requirements set forth in the PWS,
this may include product literature, or other documentation, as necessary;
Warranty: A clear description of the terms of any applicable warranty;
Price/Discount: Clearly document the requested pricing information, as well any applicable discounts;
Remit To Address: Clearly indicate/specify the vendor's correct "Remit To" address,
General: The offeror shall include a statement specifying the extent of agreement with all terms, conditions, provisions, and clauses included in this solicitation.
FAILURE TO COMPLY
Offers that fail to furnish information required by this document; are inactive in the Government's SAM database; or reject the terms and conditions set forth in this combined synopsis/solicitation may be excluded from consideration.
Applicable Federal Acquisition Circular
Provisions and clauses in effect through Federal Acquisition Circular
FAC 2005-60, effective 26 July 2012: http://www.gpo.gov/fdsys/pkg/FR-2012-07-26/pdf/2012-17717.pdf
Evaluation Technique: Lowest Price Technically Acceptable
In accordance with Federal Acquisition Regulation (FAR) 15.101-2, respondent's offerors will be selected based on the lowest price technically acceptable process.
The "Requirements" for this evaluation are set forth in the Performance Work Statement (PWS) entitled: Hanscom Air Force Base: Snow Removal and Hauling;
PROVISIONS - Incorporated by Reference
Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representation;
System for Award Management;
Annual Representations and Certifications;
Commercial and Government Entity Code Reporting;
Ownership or Control of Offeror;
Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law;
Instructions to Offerors - Commercial Items;
Offeror Representations and Certifications - Commercial Items;
Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran - Representations and Certifications.
PROVISIONS - Incorporated by Full Text
FAR 52.252-1: Provisions Incorporated by Reference
States that, this solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: http://farsite.hill.af.mil
(End of Provisions)
CLAUSES - Incorporated by Reference
FAR 52.252-2: Clauses Incorporated by Reference.
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: http://farsite.hil.af.mil/
Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements;
System for Award Management Maintenance;
Commercial and Government Entity Code Maintenance;
Incorporation by Reference of Representations and Certifications;
Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items:
Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment;
Notice of Total Small Business Set-Aside;
Post-Award Small Business Program Representation;
Prohibition of Segregated Facilities;
Equal Opportunity for Workers with Disabilities;
Service Contract Labor Standards;
Combating Trafficking in Persons;
Encouraging Contractor Policies to Ban Text Messaging While Driving;
Payment by Electronic Funds Transfer-System for Award Management.
Contract Terms and Conditions - Commercial Items;
Assignment of Claims;
Unenforceability of Unauthorized Obligations;
Providing Accelerated Payments to Small Business Subcontractors;
Protest after Award;
Applicable Law for Breach of Contract Claim;
Subcontracts for Commercial Items;
Control of Government Personnel Work Product;
Levies on Contract Payments;
CLAUSES - Incorporated by Full Text
252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUN 2012)
As used in this clause-
"Contract financing payment" and "invoice payment" have the meanings given in section 32.001 of the Federal Acquisition Regulation.
"Electronic form" means any automated system that transmits information electronically from the initiating system to all affected systems.
Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests.
However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer.
"Payment request" means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.
"Receiving report" means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report.
Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts:
Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input.
Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.
The Contractor may submit a payment request and receiving report using other than WAWF only when-
The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment;
DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);
DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or
When the Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required.
The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.
In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.
(End of clause)
CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012)
(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.
(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle
registration, valid vehicle insurance certificate to obtain a vehicle pass.
(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.
(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable.
(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.
(f) Failure to comply with these requirements may result in withholding of final payment.
(End of Clause)
OMBUDSMAN (JUN 2016)
(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.
(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).
(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman,
Lt Col Kenneth L. Decker, Jr.
Acquisition Excellence Directorate
1790 10th Street Bldg 572
Wright Patterson AFB OH 45433-7630
Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.
(d) The ombudsman has no authority to render a decision that binds the agency.
(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.
(End of Clause)
AFFARS 5352.223-9001: HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012)
(a) In performing work under this contract on a Government installation, the contractor shall:
(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and
(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.
(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.
(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.
(End of Clause)
(End of Clauses)