Everett Community College – Campus Facilities Master Plan

Page 1 of 8 State of Washington DEPARTMENT OF ENTERPRISE SERVICES FACILITY PROFESSIONAL SERVICES OLYMPIA, WA NOTICE TO CONSULTANTS REQUEST FOR QUALIFICATIONS Submittal Due Date: Wednesday October 25, 2023 prior to 2:00 pm PST Campus Master Plan Services Required for Project No. 2023-084: Campus Facilities Master Plan Consultant Services for Everett Community College, 2000 Tower Street Everett WA 98201 Scope of Work This Request for Qualifications is for the purpose of selecting an Architect for Master Planning Services for the Campus Master Plan located at Everett Community College, WA. This scope of work includes Master Plan services only. The intent of this master plan is to ensure objective, collaborative and data driven process are used to address critical short-term, mid-range, and long-term capital and operational needs such as: • Evaluating existing facilities and infrastructure needs based on biennial planning cycles. • Analysis of Physical Plant, including steam plant

operations and underground utilities. • Analysis of existing and future parking needs. • Incorporation of pedestrian crossing between main campus and east campus. • Roadway access in and out of campus. • Campus expansion and property acquisition. • Space needs analysis including storage needs to address facilities inventory, instructional program supplies and equipment, and archival requirements. • Current and future program teaching needs based on factors such as enrollment expectations, satellite campus viability, and evolving pedagogy • Evaluation of campus art and art partnerships. • Alignment of the above with the college Strategic Plan, Mission Statement, and Diversity, Equity, and Inclusion Plan. Description of Facility EvCC’s owned facilities consist of a main campus on the east and west side of Broadway, Advanced Manufacturing Training & Education Center, and Aviation. EvCC’s leased facilities include Cosmetology located in Marysville, WA. In addition, there are a handful of ground leases and use agreements in place between the college and partner entities such as Washington State University. The preliminary total budget for this project is $400,000.00. Project Goals • Understanding the current and future needs of students, faculty, and staff served by Everett Community College and the cost implications of providing long term programmatic and Page 2 of 8 facility sustainability requires the type of objective expert insight the master planning process provides. The successful consulting team will work with Everett Community College in order to the do the following: • Identify core elements of the strategic plan and mission of Everett Community College. • Align short-term, mid-range, and long-term goals with the strategic plan and equity practices that more fully support the student experience. • Engage with Everett Community College leadership, students, faculty, staff, the foundation, the City of Everett, neighbors, and community partners to understand the existing needs, challenges, and expectations for the future. • Establish a roadmap for Everett Community College to follow over the next 6-10 years in order to understand the scope of services required to manage its facilities across campuses. Submitting firms should have a strong background in institutional planning. Firms should also be well versed in multi-phased State agency construction, the State of Washington capital budget process, planning, life-cycle cost analysis, sustainable design, and stakeholder engagement in the master planning process. Anticipated Selection Schedule RFQ Notice Issued Monday October 2, 2023 Informational Meeting Thursday October 12, 2023, at 10:00 AM Statement of Qualifications (SOQ) Due See above date and time Short-listed firms selected and notified Friday November 3, 2023 Interview Period Tuesday November 14, 2023 and Wednesday November 15th, 2023 Firm(s) Selected and Announced Friday November 17th, 2023 Agreement(s) Executed Friday December 8th, 2023 Informational Meetings and Site Tours An informational meeting and site tour will be held remotely for this project. Date/Time Call In Information Thursday October 12, 2023, at 10:00 AM A site tour will not be held immediately following the remote informational meeting. Click here to join the meeting Meeting ID: 232 212 974 324 Passcode: XTB85K Download Teams | Join on the web Or call in (audio only) +1 564-999-2000,,782980437# Phone Conference ID: 782 980 437# Firms who have previously not performed business with the state are encouraged to attend. Any information provided at the Informational Meeting will be posted on our Current Projects webpage (provided above) including a Q&A sheet from the meeting. For directions for the pre-submittal informational meeting and site visit, please contact the DES project manager at Jason.Francois@des.wa.gov. https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2Q3YWRiY2UtNTFmZi00MzU0LWIyMmItN2U0YTM2NjU1MDAy%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22b18516a2-daf5-4c13-9542-c731b1d65cac%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+15649992000,,782980437#%20 mailto:Jason.Francois@des.wa.gov Page 3 of 8 Addenda to this Notice It is the responsibility of the interested firms to track and changes to this solicitation. Refer to the DES website for any addenda to the published public notice and/or RFQ. (https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture- engineering-design-consultants/current-projects-advertised-consultant-selection). Submittal Maximum Page Count and Additional Content SOQs must not exceed ten (10) single sided pages (total) of content using 81⁄2 x 11 size sheets. Provided informational content is not included, the following will not be counted against the maximum page count: • Title and Back Cover Pages • Section Dividers/Tabs • Consultant Selection Contact Form • Attachment 2 Federal SF330 (Part II only) Form When 11”x 17” size sheets or fold outs are used, each side will be counted as two 81⁄2 x 11 sheets. A submitting firm may elect to include any other pertinent data it deems appropriate to address the selection criteria and assist the Selection Committee in evaluating the qualifications. Additional content must remain within the maximum page count. Submittal Requirements DES is accepting only electronic submittals. All electronic submittals must be uploaded and received no later than the date and time specified. Format the Statement of Qualifications (SOQ) to meet the following requirements. SOQs that do not follow this format may impact final scoring: • Title Page indicating: (not included in page count) o Project No. 2023-084: Campus Facilities Master Plan Consultant Services o Everett Community College, 2000 Tower Street Everett WA 98201 o Name of Firm o Date of Submission • Cover Letter (not included in page count) • Consultant Selection Contact Form (see description below) (not included in page count) • Executive Summary • Qualifications of Key Personnel • Relevant Experience • Life Cycle Cost Analysis Experience • Sustainable Design Experience • Past Performance • Diverse Business Inclusion Strategies • Federal SF330 (Part II only) Form (not included in page count) The Consultant Selection Contact Form must identify the Designated Point of Contact, contact information, and address the Firm. Form must be situated behind a Title Cover or Cover Letter AND https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture-engineering-design-consultants/current-projects-advertised-consultant-selection https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture-engineering-design-consultants/current-projects-advertised-consultant-selection Page 4 of 8 before any table of contents. Consultant Selection Contact Form may be found in the Consultant Selection Documents, located on our Current Advertised Projects for Consultant Selection Page. Federal form SF330 (Part II only) may be found on our Current Advertised Projects for Consultant Selection Page. How to submit the Statement of Qualifications (SOQ) DES has created a secure access point for uploading your SOQ for this project: https://wades.app.box.com/f/a4f4268aec19441ca346526908a98e1d This link will be active until the submittal deadline, at which point the upload access will be removed. If you have trouble uploading or would like confirmation of your upload, please contact Angeline Butros via email: angeline.butros@des.wa.gov Failure to submit the SOQ by the specified date and time above will render the SOQ as non-responsive to this notice and rejected by DES for consideration. Failure to adhere to the submittal requirements may also render the SOQ as non-responsive to this notice and rejected by DES for consideration. Supplemental RFQ Documents The following forms/instructions are located on the DES Current Advertised Projects for Consultant Selection page in the RFQ Consultant Selection Documents section (https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture- engineering-design-consultants/current-projects-advertised-consultant-selection): • Consultant Selection Contact Form • Federal Form SF330 • Diverse Business Inclusion Plan Selection Process The selection process will consist of two phases: Phase 1 SOQ Evaluation and Phase 2 Oral Interviews. The firms submitting qualifications in Phase 1 will be scored and ranked using the Phase 1 evaluation criteria in this RFQ. The most qualified firms (Finalists) will be invited to Phase 2 Oral Interviews. The Finalists will be scored and ranked based on the Phase 2 evaluation criteria. The Finalist with the best Phase 2 rank will be chosen to begin negotiations to provide consultant services for this project. Note, Phase 1 and Phase 2 scores are NOT combined. Phase 1: SOQ Evaluation (total 100 points) Each SOQ received and deemed responsive to this notice will be reviewed and evaluated by a selection panel as determined by DES. This panel will review each SOQ for responsiveness and apply the following weighted selected criterion to determine a score for ranking: https://wades.app.box.com/f/a4f4268aec19441ca346526908a98e1d mailto:angeline.butros@des.wa.gov https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture-engineering-design-consultants/current-projects-advertised-consultant-selection https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture-engineering-design-consultants/current-projects-advertised-consultant-selection Page 5 of 8 Weighted evaluation criterion for the Phase 1 SOQ Evaluation will be used by the selection committee to score each top-rated firm as follows: Qualifications of Key Personnel Identify specific individuals and sub-consultants for key positions and show interrelationships and reporting hierarchy for your proposed team. Describe how each individual’s professional experiences are relevant and bring value to the project. Provide proposed percentage of time that the Owner intends to assign each individual or sub-firm to the Project. 20 points Relevant Experience Discuss projects your firm has undertaken of similar scope, size and complexity within the past five to eight years. Describe attributes of past projects that have met goals similar to the Owner’s goals for this project. Identify delivery methods for each project. Provide original project budget and actual completed costs along with current contact information for reference checking. 30 points Stakeholder and Community Engagement Approach Discuss your methods for engaging on and off campus communities, ensuring that all points of concern regarding campus development, programmatical decisions, DEI, Student Services, and surrounding neighborhoods have a voice in determining the Master Plan’s path to campus success. Include integration of Strategic Master Plans and Mission, Vision, and Values statements. 25 points Past Performance Describe the approach the Proposer might utilize to achieve and maintain Owner’s project scope, schedule and budget. Describe and provide examples of how the proposer successfully developed Owner’s project scope while staying within the proposed budget. Discuss tools and methods for scheduling projects for both design and construction. Show how the interrelationship of successful management of scope, schedule, and budget creates successful projects. 25 points Diverse Business Inclusion Strategies Describe strategies to increase opportunities for diverse business participation. Not Scored 100 points Based on each score, each SOQ will be ranked and a short-list of top-qualified firms will advance to Phase 2 Selection: Oral Interviews. DES reserves the right to determine the total number of top- qualified firms to advance to Phase 2 Selection. Phase 2: Oral Interviews (total 100 points) Top-qualified firms (highest ranked firms ) will be invited to participate in Phase 2 of the selection. Oral Interviews on a specified date and time, and will be formatted in two periods: Firm Presentation Period (Maximum: 25 Minutes) Question and Answer (Q&A) Period (Maximum: 15 minutes) Firm Closing Statements (Maximum: 5 Minutes) Page 6 of 8 Remote Interview (Video Teleconference) Considerations: A meeting link for accessing the oral interview will be provided to each top-listed firm following completion of Phase 1 Selection. Weighted evaluation criterion for the Phase 2 Oral Interviews will be used by the selection committee to score each top-rated firm as follows: Organization: Management Plan Team Member Qualifications Capacity/Production Capabilities 20 points Project Management: Scope management Budgeting and Cost Control Project Scheduling 25 points Project Approach: Understanding of this project Challenges & Opportunities 25 points Experience: Relevant Past Projects (firm) Relevant Past Projects (key team members) 20 points Sustainable Design and Net Zero Experience 10 points Diverse Business Inclusion Plan (written submittal) NOT scored 100 points Additional Considerations for Selection Diverse Business Inclusion Plan Requirements This submittal is a Phase 2 mandatory requirement. It is not scored, however, failure to submit will result in a firm being deemed non-responsive. Each top-ranked firm, including diverse businesses, will be required to submit DES’ Public Works Diverse Business Inclusion Plan form. A complete Diverse Business Inclusion Plan will be submitted to the DES Project Manager no later than one (1) full business day prior to the scheduled interview date and time. The Diverse Business Inclusion Plan must demonstrate in detail the specific strategies, approaches, and steps your firm will use in seeking to help meet or exceed the state’s aspirational diverse business participation goals. Achievement of the goals is encouraged. Aspirational Goals The Governor’s Office’s aspirational goals for diverse business inclusion are: 10% Minority Owned Business certified by the Washington State Office of Minority and Women Business Enterprises Page 7 of 8 6%, Women Owned Business certified by the Washington State Office of Minority and Women Business Enterprises 5% Veteran Owned Business certified by the Washington State Department of Veterans Affairs 5% Washington Small Businesses self-identified in the Washington Electronic Business Solution https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration- search-tips (WEBS). Following final selection, the successful firm and its subconsultants must register and create an account with the DES Diversity Compliance program (B2Gnow). B2Gnow is designed to streamline and automate reporting requirements. Firms may contact the following resources to obtain information on certified and registered diverse business firms for the inclusion of potential diverse business subconsultants: • The Office of Minority and Women’s Business Enterprises: 866.208.1064 or 360.664.9750 or www.omwbe.wa.gov, • For small business information: Charles Wilson, Public Works Business Diversity Program Manager at the Washington State Department of Enterprise Services: 360.407.8455 or 360.999.7667 or charles.wilson@des.wa.gov • The Department of Veterans’ Affairs: 360.725.2169 or 360.725.2200 or www.dva.wa.gov Evaluation and Scoring Considerations In evaluating each of the criteria, the Selection Committee will identify significant and minor strengths and weaknesses from the submissions. The Selection Committee will then use the following guidelines to evaluate the submissions for each Selection Criterion, based on the weighting assigned in the RFQ and any addenda. After initial scoring, the selection team will come to a consensus ranking of the Firms. 1. Definition of “strength” and “weakness”: a. The term “strength” ultimately represents a benefit to the Project and is expected to increase the Firm’s ability to meet or exceed the Project Goals. A minor strength has a slight positive influence and a significant strength has a considerable positive influence on the Firm’s ability to exceed the Project Goals. b. The term “weakness” detracts from the Firm’s ability to meet the Project Goals and may result in inefficient or ineffective performance. A minor weakness has a slight negative influence and a significant weakness has a considerable negative influence on the Firm’s ability to exceed the Project Goals. 2. Scoring: a. Excellent (81-100 percent of points available): The Evaluative Criteria demonstrates an approach that is considered to exceed the Project Goals and the RFQ requirements and provide a consistently outstanding level of quality. To be considered Excellent, it must be determined to have significant strengths and/or a number of minor strengths and few or no appreciable weaknesses. b. Good (61-80 percent of available points): The Evaluative Criteria demonstrates an approach that is considered to meet the RFQ in a beneficial way (providing advantages, benefits, or added value to the Project) and offers quality. To be considered Good, it must be determined to have strengths and few, if any, significant weaknesses. Minor weaknesses are offset by strengths. https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips http://www.omwbe.wa.gov/ mailto:charles.wilson@des.wa.gov http://www.dva.wa.gov/ Page 8 of 8 c. Fair (41-60 percent of available points): The Evaluative Criteria demonstrates an approach that contains minor and/or significant weaknesses and limited appreciable strengths. d. Deficient (0-40 percent of available points): The Evaluative Criteria demonstrates an approach that contains significant weaknesses and no appreciable strengths. e. Non-Responsive: Does not meet the Minimum Qualifications required for evaluation. In addition, the Owner, at its sole discretion, may reject any Evaluative Criteria deemed non- responsive to any of the requirements. Other Information The successful most-highly qualified firm will be expected to enter upon DES’ standard Engineering and Architectural Services Agreement. Level of effort and relative fees will be negotiated following selection of the most-highly qualified firm. The state reserves the right to continue with the consultant selected or has the option to conduct a new consultant selection process for future services for this project beyond those services advertised above. The state also reserves the right to terminate negotiations with the successful most-highly qualified firm if mutual agreement is unachievable. The state may at its discretion enter into negotiations with the next highly qualified firm determined as a result of this selection process; or conduct a new selection process for the procurement of services necessary to complete this project. All firms responding to this solicitation are encouraged to register in Washington’s Electronic Business Solution Application (WEBS) at: https://fortress.wa.gov/ga/webs/ All Statements of Qualifications and submittals shall become property of the State of Washington and are subject to public disclosure, at the conclusion of the selection process, according to the provisions of RCW 42.56 Public Records Act. For more information concerning this notice, please contact Angeline Butros at 360.480.1071 or via email at: angeline.butros@des.wa.gov. For questions specific to the project, please contact the Project Manager, Jason Francois, 360-706-3926, Jason Francois@des.wa.gov. NO FAXED, OR E-MAILED COPIES WILL BE ACCEPTED. https://fortress.wa.gov/ga/webs/ mailto:angeline.ernst@des.wa.gov