Financial Management Analyst

U.S. DEPARTMENT OF STATEBUREAU OF INTERNATIONAL NARCOTICS AND LAW ENFORCEMENT AFFAIRS (INL)You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application.Position Title: Financial Management AnalystLocation: Washington, DCSalary Level: GS-13 Equivalent $99,172 - $128,920Period of performance: The period of performance for this contract is twelve (12) months from the date of award with four (4) optional one-year extensions.Issuance Date: June 17, 2019Closing date: June 24, 2019Closing Time: 3:00 PM ETSolicitation Number: PSC-19-061-INLJob description: See belowDear Prospective Offerors:The

Department of State is seeking offers from qualified U.S. citizens to provide personal services for the subject position under a personal services contract, as described in this solicitation. Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:1. Form SF 171 (Completed and signed)2. Complete resume. In order to fully evaluate your offer your resume must include:a. Paid a non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for any overseas experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.b. Specific duties performed that fully detail the level and complexity of the work.c. Names and contact information (phone and email) of your current and/or previous supervisor(s).d. Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.e. U.S. CitizenshipNote: Resume must contain explicit information to make a valid determination that the candidate meets the experience requirements as stated in this solicitation. This information needs to be clearly identified in the resume. Failure to provide explicit information to determine qualifications for the position will result in loss of full consideration.Supplemental document specifically addressing:f. Each of the three (3) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per Evaluation Factor. Any additional words above the limit will neither be read nor scored.Note: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have receive that are relevant to each Factor.3. Three (3) names and contact information (phone and email) of current and/or previous supervisors to serve as professional references.Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Complete applications must be emailed to:Dominique ChittumU.S. Department of StateINL/RM/GAPPChittumDA@state.govSincerely, Anthony PierceContracting OfficerU.S. Department of State SUBJECTA solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL).The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation.PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011)This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award.HOW TO APPLYOfferors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process.NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATIONThis solicitation in no way obligates the Department of State to award a PSC contract, nor does it commit the Department of State to pay any cost incurred in the preparation and submission of the application.Proposals must include the following and not exceed twenty (20) pages (additional pages will not be accepted or reviewed):4. Form SF 171 (Completed and signed)5. Resume and Evaluation Factor Responses6. Three (3) names and contact information (phone and email) of current and/or previous supervisors to serve as professional references.Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration. Additional documents submitted beyond the requirements will not be accepted or reviewed.*** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDEDVETERAN'S PREFERENCEVeteran's preference is not applicable to this position therefore do not submit DD-214.ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NONDISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.Submit proposal via e-mail to the attention of:INL/Dominique ChittumE-mail: ChittumDA@state.govDirect questions regarding this solicitation to:INL/Dominique ChittumE-mail: ChittumDA@state.govINL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal.GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACTMission of the U.S. Department of State: The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of state is the President's principal foreign policy advisor. The Department of State's mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.Mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL): INL is under the Under Secretary for Democracy and Human Rights (J) and works to keep Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.The Financial Management Analyst (Analyst) works with the INL Resource Management Budget Execution (INL/RM/BE) Division's senior project managers, contract specialists, and cost/price analysts, as well as with program officers throughout the Bureau, to maintain an up-to-date accounting of both actual and proposed expenditures for Bureau programs/projects.The Analyst's focus will include, developing and implementing internal financial controls relating to budget execution and the disbursement and accounting of funds for INL's multi-billion dollar programs and projects.DUTIES AND RESPONSIBILITIESUnder the direct supervision of the Washington-based INL/RM/BE Division Chief or his/her designee, the Financial Management Analyst will perform the following duties:1. Provides financial guidance to project managers and other division employees in program countries. Provides advice and assistance to other staff members, as appropriate and senior managers on financial management and financial or contract processing problems or issues. Develops and/or modifies methods and techniques, as required, to resolve accounting or auditing problems and explains such changes to all staff members, and overseas posts when appropriate, to ensure their awareness of and familiarity with such procedures.2. Works closely with the Division Chief and other senior staff to develop and implement comprehensive financial standard operating procedures, as well as oversight guidelines for all overseas operations required by the Bureau's programs managed and/or monitored by the division.3. In conjunction with Division Chief, formulates and/or implements policies for the accounting of post-conflict funds (e.g. imposition of internal limitation on expenditures, tracking and monitoring requirements, and recommendations to the Assistant Secretary on how best to account for post-conflict program fund usage). In response to new program responsibilities or unique circumstances, initiates methods to ensure proper funding for critical elements of the new program's budget, such as development of a comprehensive initial budget for the newly established functions both in the domestic and overseas arena.4. Implements subsidiary accounting and reporting information as needed to enable management to provide close and timely oversight of INL's post-conflict programs, including review of LOA and IA financial terms prior to finalization and follow-up on existing LOA and IA financial clauses. Participates in decision-making sessions, advising Division staff on regulatory requirements, financial policies, the interpretation of data, and program improvements through analysis of program operations, financial management reviews, monthly reports, and systems edits.5. Conducts financial and property management internal control reviews on all post-conflict program funds monitored or managed by the division. Performs improper payment reviews. Completes reviews to ensure that Department of State and INL Bureau standards are met. Plans, develops, and coordinates financial management improvements necessary to comply with legislation and regulations as appropriate.6. Works closely with the Division Chief and senior staff to forecast workload and operational requirements for use in preparing budget estimates, both developmental and execution. Participates in the development of guidance and instructions for the project teams temporarily working abroad, e.g. Afghanistan, Iraq, Jordan, Dubai, and elsewhere as assigned, on the development and justification of their budget estimates, and reviews final budget submissions to ensure they are in accordance with approved programs and policies.7. Reviews and/or helps draft justifications for program increases or changes in the budget submissions, particularly those requiring contract actions. Works closely with Division Chief, Controller and other staff to determine priority resource needs and, advises them with respect to the adequacy of justifications for funding requests.8. Provides the full range of budget oversight, planning and other services for multiple and complex foreign assistance funds that are international in scope and subject to intensive scrutiny from both the public and private sectors.9. Works and regularly liaises with the INL Budget Division, as well as with the Department's centralized accounting office to assure maximum efficiencies of accounting support services for INL's post-conflict programs.10. Meets all Bureau fiscal reporting requirements from an established database and in coordination with the Bureau offices and the Bureau of Resource Management. Coordinates the development of short- and long-range financial plans reflecting the widely diversified objectives of these programs. Prepares a variety of reports and recommendations based on findings, such as program funding burn rates, actual vs. projected expenditures, noncompliance with regulations, inefficient operations, or improper practices. Develops and implements financial management improvements and the way the Bureau tracks, manages, and monitors the usage of these funds.11. Perform services that fall within the general scope of work and overall INL mission at physical locations other than Washington INL headquarters, including within other INL offices, bureaus or other USG agencies for a period not to exceed six (6) months.TRAININGS & DISTANCE LEARNING COURSES1. Completes the Foreign Service Institute (FSI) Contracting Officer's Representative (COR) course successfully within 120 days of contract start date.PLACE OF PERFORMANCE & TRAVEL REQUIREMENTSWashington, DC.RELATIONSHIPThe Analyst reports to the Budget Execution Team Lead and works with Bureau managers, cost/price analysts, financial management analysts, and program offices throughout INL, to ensure project work is completed in an efficient and effective manner, and is in compliance with financial management policies and procedures and in conformance with the Foreign Assistance Act, and other regulatory procedures and guidelines.COMPLEXITYThis position involves planning, organizing and completing financial and organizational analysis of enormous complexity. Due to the high visibility and political sensitivity of the issues in which INL is involved, there is extreme difficulty in identifying the nature of the issues and planning, organizing and determining the scope and depth of studies/audits to be undertaken. The PSC is expected to address difficult scenarios by separating the substantive nature of the programs or issues into their components and determining the nature and magnitude of programs or issues, as well as in discerning the intent of the legislation and policy statements and determining how to translate the intent into program actions.SCOPE AND EFFECTIVENESSThe PSC performs broad and extensive assignments related to a complex administrative/financial program spanning the full-range of citizen safety, law enforcement, rule of law, and counternarcotics programs, which is of significant interest to the public and to Congress.PERIOD OF PERFORMANCEThe period of performance for this contract is twelve (12) months from the date of award with four (4) optional one-year extensions.MINIMUM QUALIFICATIONS1. U.S. citizenship with the ability to obtain and maintain a Department of State Top Secret security clearance.2. A Bachelor's Degree from an accredited institution in a field related to business or financial management and a minimum of seven (7) years of professional work experience; or,a. A minimum of ten (10) years of professional work experience.3. A minimum of three (3) years of experience in the financial management field, particularly as it relates to budget execution and the disbursement and accounting of funds. One (1) year of this experience must be equivalent to the GS-12 level in the federal service.4. Demonstrated experience using word processing, spreadsheet, and data base computer applications. Significant Microsoft Excel experience and expertise required.EVALUATION CRITERIA(Used to determine the competitive ranking of qualified offerors in comparison to other offerors.) Offerors should cite specific, illustrative examples for each factor. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.Factor 1 Demonstrated ability to apply principles, practices, and financial management laws and regulations in developing and implementing internal financial controls in budget execution and disbursement and accounting of funds for substantive programs. (20 Points)Factor 2 Demonstrated ability to provide financial guidance and assistance to other staff members, and senior management based on understanding of accounting and/or financial theories, concepts, principles, practices and performance auditing. (20 points)Factor 3 Demonstrated ability to formulate and/or implement policies for the accounting of funds (e.g. imposition of internal limitation on expenditures, tracking and monitoring requirements, and recommendations to senior managers on how best to account for program fund usage). (15 points)Factor 4 Demonstrated ability to write and speak effectively in order to prepare, explain, and defend complex budgets and financial management policies and procedures, discuss controversial issues, draft justification, defend proposals, and advise and guide program officials. (15 points)BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements will be further evaluated based on scoring of the Evaluation Factor responses. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Failure to specifically address the Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.The Offeror Rating System is as Follows:Evaluation Factors have been assigned the following points:Factor #1 - 20Factor #2 - 20Factor #3 - 15Factor #4 - 15Total Possible - 70 PointsInterview Performance - 30 pointsSatisfactory Professional Reference Checks - Pass/Fail (no points assigned)Past performance evaluation of applicant's ability to perform under the contract. In conducting the evaluation, the U.S. government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.Total Possible Points: 100The most qualified candidates may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. INL will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicant's writing, presentation, and communication skills. In the event that an applicant has fully demonstrated his/her qualifications and there are no other competitive applicants, INL reserves the right to forego the interview process. Professional references will be evaluated for applicants being considered for selection.COMPENSATION (BASE PAY)For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements.BENEFITS & ALLOWANCESAS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCESBENEFITS - IF APPLICABLE• Employee's FICA/Medicare Contribution• Contribution toward Health and Life Insurance• Pay Comparability Adjustment• Annual Increase• Eligibility for Worker's Compensation• Annual, Sick and Home Leave• 401K Plan• MEDVAC (provided by DOS Med)ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE• Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post• Housing Allowance• Post Allowance• Supplemental Post Allowance• Maintenance Allowance (SMA)• Education Allowance• Educational Travel (full-time United States based secondary)• Post Hardship Differential• Danger Pay• Shipment of HHE, UAB, POV and Consumables