American Traffic Safety Materials

From: Vermont(State)
started - 15 Jul, 2021 (14 months ago)

Start Date

15 Jul, 2021 (14 months ago)
due - 15 Jul, 2021 (14 months ago)

Due Date

04 Dec, 2022 (in 2 months)
Contract

Opportunity Type

Contract
41082

Opportunity Identifier

41082
Agency of Administration

Customer / Agency

Agency of Administration
2 Governor Aiken Avenue Montpelier, Vermont 05633-5801

Location

2 Governor Aiken Avenue Montpelier, Vermont 05633-5801
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Michele.Snyder Jennifer Fitch Commissioner 1 2 MIL CAST FILM HIGH PERFORMANCE PRESSURE SENSITIVE ADHESIVE: ATSM NV22450 0.00 60,000.00 0.01000RL 24" X 50 YD- $146.00 BLACK & WHITE COLORS CLEAR 30" X 50 YD - $183.38 BLACK & WHITE COLORS CLEAR 36" X 50 YD - $220.05 BLACK & WHITE COLORS CLEAR 48" X 50 YD - $293.40 BLACK & WHITE COLORS CLEAR 1. Parties. This is a contract between the State of Vermont, Buildings and General Services (thereinafter called "State"), and American Traffic Safety Materials, Inc., with a principal place of business in Orange Park, FL, (hereinafter called "Contractor"). Contractor's form of business organization is corporation. It is Contractor's responsibility to contact the Vermont Department of Taxes to determine if, by law, Contractor is required to have a Vermont Department of Taxes Business Account Number. 2. Subject Matter. The subject matter of this contract is commodities generally on the subject of highway sign sheeting. Detailed requirements to be provided by Contractor are described in Attachment A. 3. Maximum Amount. In consideration of the commodities to be provided by Contractor, the State agrees to pay Contractor, in accordance with the payment provisions specified in Attachment B, a sum not to exceed $60,000.00. 4. Contract Term. The period of contractor's performance shall begin on December 15, 2020 and end on December 14, 2022. 5. Prior Approvals. This Contract shall not be binding unless and until all requisite prior approvals have been obtained in accordance with current State law, bulletins, and interpretations. 6. Amendment. No changes, modifications, or amendments in the terms and conditions of this contract shall be effective unless reduced to writing, numbered and signed by the duly authorized representative of the State and Contractor. 7. Termination/Cancellation/Rejection. The State specifically reserves the right upon written notice to immediately terminate the contract or any portion thereof at no additional cost to the State, providing, in the opinion of its Commissioner of Buildings and General Services, the products supplied by Contractor are not satisfactory or are not consistent with the terms of this Contract. The State also specifically reserves the right upon written notice, and at no additional cost to the State, to immediately terminate the contract for convenience and/or to immediately reject or cancel any order for convenience at any time prior to shipping notification. 8. Attachments. This contract consists of 6 pages including the following attachments which are incorporated herein: CONTRACT State of Vermont Contract ID 0000000000000000000041082 Page 1 of 2 Contract Dates 12/15/2020 to 12/14/2022 Origin CPS Description: Highway Sign Sheeting Contract Maximum $60,000.00 Buyer Name Buyer Phone Contract Status Linda T Wortman 828-4658 Approved Buildings and General Services Office of Purchasing & Contracting 109 State St Montpelier VT 05609-3001 USA Supplier 0000012846 American Traffic Safety Materials PO Box 1449 Orange Park FL 320671449 USA Phone #: 904-284-1708 Unit Max Max Line # Item ID Item Desc UOM Price Qty Amt Attachment A - Statement of Work Attachment B - Payment Provisions Attachment C - "Standard State Provisions for Contracts and Grants" a preprinted form (revision date 12/15/2017) 9. Order of Precedence. Any ambiguity, conflict or inconsistency between the documents comprising this contract shall be resolved according to the following order of precedence: (1) Standard Contract (2) Attachment C (Standard Contract Provisions for Contracts and Grants) (3) Attachment A (4) Attachment B WE THE UNDERSIGNED PARTIES AGREE TO BE BOUND BY THIS CONTRACT By the STATE of VERMONT By the CONTRACTOR Date:__________________________________________ Date:__________________________________________ Signature:_____________________________________ Signature:_____________________________________ Name:__________________________________________ Name:__________________________________________ Title:_________________________________________ Title:_________________________________________ Email:_________________________________________ Email:_________________________________________ CONTRACT State of Vermont Contract ID 0000000000000000000041082 Page 2 of 2 Contract Dates 12/15/2020 to 12/14/2022 Origin CPS Description: Highway Sign Sheeting Contract Maximum $60,000.00 Buyer Name Buyer Phone Contract Status Linda T Wortman 828-4658 Approved Buildings and General Services Office of Purchasing & Contracting 109 State St Montpelier VT 05609-3001 USA Supplier 0000012846 American Traffic Safety Materials PO Box 1449 Orange Park FL 320671449 USA Phone #: 904-284-1708 Unit Max Max Line # Item ID Item Desc UOM Price Qty Amt Michele.Snyder New Stamp Contractor Name - American Traffic Safety Materials Contract #41082 Revised May 18, 2020 Page 1 of 4 ATTACHMENT A – STATEMENT OF WORK The Contractor shall provide: 1. Line Items 1 - 2 MIL Cast Film High Performance pressure sensitive adhesive 2. WARRANTY: Each product purchased hereunder shall include a manufacturer’s written warranty, which must be based on commercial use, and extend for a minimum term of one (1) year from the date a Product is available for use by the purchaser, or such longer period as set forth in the written warranty. 3. REPORTING REQUIREMENTS: Contractor will be required to submit quarterly product sales report to the Purchasing Agent pursuant to the schedule below detailing the purchasing of all items under this Contractor. Contractor’s reporting shall state "no activity" for any month in which there is no activity during a quarterly reporting period. a. The reports shall be an excel spreadsheet transmitted electronically to the Purchasing Agent. b. Reports are due for each quarter as follows: Reporting Period Report Due January 1 to March 31 April 30 April 1 to June 30 July 31 July 1 to September 30 October 31 October 1 to December 31 January 31 c. Failure to meet these reporting requirements may result in suspension or termination of this Participating Addendum. d. Notwithstanding the fact that any payment obligation for sales by contractor to any political subdivision or college, pursuant to “Purchasing Entities,” below, shall be solely between the political subdivision or college and the contractor, the contractor must include, in reporting to State, the figures on quantities sold by contractor to, and amounts paid to contractor by, any such political subdivisions or independent colleges. 4. DELIVERY: Responsibility for product delivery remains with Contractor until the product is properly delivered and signed for. Contractor shall securely and properly pack all shipments in accordance with accepted commercial practices. Upon delivery, all packaging and containers shall become the property of the State, unless otherwise stated. Delivered goods that do not conform to the specifications or are not in good condition upon receipt shall be replaced promptly by the Contractor. 5. QUALITY: All products will be new and unused. All products provided by the Contractor must meet all federal, state, and local standards for quality and safety requirements. Products not meeting the requirements of this section will be deemed unacceptable and returned to the Contractor for credit at no charge to the State. Contractor Name - American Traffic Safety Materials Contract #41082 Revised May 18, 2020 Page 2 of 4 6. DEFAULT: In case of default of the Contractor, the State may procure the materials or supplies from other sources and hold the Contractor responsible for any excess cost occasioned thereby, provided, that if public necessity requires the use of materials or supplies not conforming to the specifications they may be accepted and payment therefore shall be made at a proper reduction in price. 7. Primary Contacts. The Parties will keep and maintain current at all times a primary point of contact for this contract. The primary contacts for this this Contract are as follows: e. For the Contractor: Name: Sadie Maugle Phone: 904-284-1702 x2 Email: trafficatsm@gmail.com f. For the State: Name: State of Vermont, Linda Wortman Address: 109 State Street, Montpelier, VT 05633-3001 Phone: 802/828-4658 Fax: 802/828-2222 Email: linda.wortman@vermont.gov 8. Purchasing Entities: This Participating Addendum may be used by (a) all departments, offices, institutions, and other agencies of the State of Vermont and counties (each a “State Purchaser”) according to the process for ordering and other restrictions applicable to State Purchasers set forth herein; and (b) political subdivisions of the State of Vermont and any institution of higher education chartered in Vermont and accredited or holding a certificate of approval from the State Board of Education as authorized under 29 V.S.A. § 902 (each an “Additional Purchaser”). Issues concerning interpretation and eligibility for participation are solely within the authority of the State of Vermont Chief Procurement Officer. The State of Vermont and its officers and employees shall have no responsibility or liability for Additional Purchasers. Each Additional Purchaser is to make its own determination whether this Participating Addendum and the Master Agreement are consistent with its procurement policies and regulations. Contractor Name - American Traffic Safety Materials Contract #41082 Revised May 18, 2020 Page 3 of 4 ATTACHMENT B – PAYMENT PROVISIONS The maximum dollar amount payable under this contract is not intended as any form of a guaranteed amount. The Contractor will be paid for products actually delivered or performed, as specified in Attachment A, up to the maximum allowable amount specified on page 1 of this contract. 1. Prior to commencement of work and release of any payments, Contractor shall submit to the State: a. a certificate of insurance consistent with the requirements set forth in Attachment C, Section 8 (Insurance), and with any additional requirements for insurance as may be set forth elsewhere in this contract; and 2. Payment terms are Net 30 days from the date the State receives an error-free invoice with all necessary and complete supporting documentation. 3. All invoices are to be rendered by the Contractor on the vendor's standard billhead and forwarded directly to the institution or agency ordering materials and shall specify the address to which payments will be sent. Percentage discounts may be offered for prompt payments of invoices; however, such discounts must be in effect for a period of 30 days or more in order to be considered in making awards. (The language needs to be revised to instead establish Contractor obligation re: discounts.) 4. PRICING: Contractor shall provide all products F.O.B. delivery to the ordering facility at no additional cost to the State. No request for extra delivery cost will be honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be allowed over and above the price quoted. 5. Contractor shall submit invoice(s) to: AHS Department of Corrections, Linda Ladd, 280 State, DR, NOB 2 South, Waterbury, VT 05671-2000 or linda.ladd@vermont.gov/ 6. Following complete delivery of the items , each as specified in Attachment A, and the State’s written confirmation to the Contractor of the State’s acceptance of those items and that training, Contractor will, within 30 business days, invoice the State in accordance with the rates specified in Attachment A. 7. Unless otherwise indicated in a manufacturer’s return policy, unopened Products can be returned with no restocking fee up to 30 days from the date of receipt. 8. The State Purchasing Card may be used by State Purchasers for the payment of invoices. Use of the Purchasing Card requires all required documentation applicable to the purchase. The Purchasing Card is a payment mechanism, not a procurement approach and, therefore, does not relieve State Purchasers from adhering to all procurement laws, regulations, policies, procedures, and best practices. mailto:linda.ladd@vermont.gov/ Contractor Name - American Traffic Safety Materials Contract #41082 Revised May 18, 2020 Page 4 of 4 ATTACHMENT C: STANDARD STATE PROVISIONS FOR CONTRACTS AND GRANTS REVISED DECEMBER 15, 2017 “Attachment C: Standard State Provisions for Contracts and Grants” (revision version dated December 15, 2017) constitutes part of this Agreement and is hereby incorporated by reference as if fully set forth herein and shall apply to the purchase of all goods and/or services by the State under this Agreement. A copy of this document is available online at: https://bgs.vermont.gov/purchasing- contracting/forms. https://bgs.vermont.gov/purchasing-contracting/forms https://bgs.vermont.gov/purchasing-contracting/forms

Dates

Start Date

15 Jul, 2021 (14 months ago)

Due Date

04 Dec, 2022 (in 2 months)

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Location

Country : United StatesState : Vermont