Provision of Emergency Generator Maintenance & Service - Various Sites in Collingwood

Provision of Emergency Generator Maintenance & Service - Various Sites in CollingwoodFIN2024-028QClosing Date: 04/04/2024 03:30:59 PM ETDetail: Project Summary Closing: April 4, 2024 at 3:30pm ET This Request for Quotations is an invitation by the Town of Collingwood to prospective bidders to submit non-binding quotations for the provision of emergency generator maintenance & service, as further described in the RFQ Particulars (the “Deliverables”). There is currently a contract in place for the provision of emergency generator maintenance & service which is due to expire in May of 2024. The Town of Collingwood has 20 emergency generators at several different sites (a list generators and site addresses is provided as Attachment B to the RFP Particulars). The purpose of this contract is to enter into an agreement with an experienced service provider for the provision of all scheduled semi-annual and annual maintenance of these generators and for service on an as required basis. In

addition to the scheduled maintenance above, there will also be three (3) sites requiring monthly inspections to be completed. OPTIONAL Site Meeting: March 20, 2024, at 01:30pm ET. Starting Location: 545 Tenth Line North, Collingwood, ON. After a brief description of the service required, the following sites will be visited; Public Works Building, 545 Tenth Line North, Collingwood OPP Station, 201 Ontario Street, Collingwood Birch Street Pumping Station, 3 Birch Street, Collingwood Attendance will be recorded at the first site and participants will be asked to register and sign in. For each subsequent site Town staff will record attendance based upon the original registration. Bidders are encouraged to attend the site meetings to fully understand the site locations and any limitations that might exist. As well attendance ensure that potential bidders hear and understand any conversation that may take place. Mandatory Disclosures NA Time-frame for Delivery of Goods or Services, or the Duration of the Contract The term of the contract is to be for a period of two (2) years, with an option in favour of the Town to extend the contract on the same terms and conditions for an additional term of up to three (3) one-year periods (total of 5 years) upon mutual agreement. Submission Format ELECTRONIC SUBMISSIONS ONLY All respondents/bidders MUST be registered as a full document taker on Biddingo.com for your submission to be considered. The Town does not warrant, represent, or guarantee the accuracy or completeness of any bid documents and/or information retrieved from any third-party source other than Biddingo.com/Collingwood or in person from the Town of Collingwood. The Town is not responsible for any loss or damage including but not limited to time, money, or goodwill arising from errors, inaccuracies, or omissions in any third party bid documents and/or information. To Obtain Documents: Download bid document directly from Biddingo.com/Collingwood Subscribe as a Biddingo member to download unlimited documents from Bidding.com/Collingwood. The Biddingo subscription fee applies. Non-subscribers can download individual bid documents from Bidding.com/Collingwood, a fee may apply to each document. For Further information please visit www.biddingo.com/collingwood, call 705-445-1030 ext. 3251 or email purchasing@collingwood.ca. All submissions must be in English. This Procurement is subject to the Canadian Free Trade Agreement PLEASE REFER TO THE ASSOCIATED DOCUMENT(S) FOR FURTHER DETAILS – THANK YOU Solicitation NumberFIN2024-028QSolicitation NameProvision of Emergency Generator Maintenance & Service - Various Sites in CollingwoodPublished Date02/27/2024Site Meeting R 03/20/2024 01:30:59 PM ET Closing Date04/04/2024 03:30:59 PM ETStatus Open for Bidding Question Deadline03/22/2024 03:30:59 PM ETIntent to Respond R 03/28/2024 03:30:59 PM ET Want to bid on this opportunity? keyboard_arrow_up Review the bid document(s) thoroughly; Go to Download Document Complete and submit your responses following the instructions in the documents; Town of Collingwood may ask you to attach files or enter your responses online by completing forms when you respond. Please give yourself ample time when uploading files. You will need to account for the upload time and the anti-virus scan. If your file fails the anti-virus check it will be rejected. Quick Glance at this bidOnline Submission Required Town of Collingwood is only accepting online submission for this bid. One-Time eBid Submission Fee There is a fee to submit your bid response online through Biddingo. Click Pay Now , and avoid late submissions or disqualification! Go to Online Submit Site Meetings / Vendor Info Session RRecommendedA pre-proposal or site meeting is scheduled by Town of Collingwood. Attendance is recommended, but not mandatory. Go to See Detail Intent to Respond RRecommendedYour intention to respond to this bid is recommended. Go to Respond Q&A Board Any questions about this bid? Click here to submit them. Town of Collingwood may post responses here or may issue an addendum responding to your questions. Go to Q&A Board Town of Collingwood is using Biddingo's platform to publish solicitations. This guideline has been provided to assist you with the steps. Note that information in the addendum and solicitation documents supersedes what is provided in this guideline. Biddingo is not responsible for any errors/omissions in the guideline.