Water System Asset Inventory and Assessment

Request for Qualifications for Professional Engineering Services Town of Edenton November 9, 2022 PROBLEM STATEMENT The Town of Edenton has received funding from the North Carolina Department of Environmental Quality (NCDEQ) Division of Water Infrastructure as follows: 1. Water System Asset Inventory and Assessment (AIA) Grant in amount of $175,000, for work including, but not limited to, survey of the remaining water assets, condition assessment, uploading of information to the Utility Cloud, and the creation of an Operations and Maintenance Plan. Contingent upon formal awards, the Town of Edenton is soliciting requests for qualifications for professional engineering services to assist the Town of Edenton in the completion of the Water System Asset Inventory and Assessment. Payment terms will be negotiated with the selected firm. The fees for professional engineering services will be paid with grant funds. SCOPE OF WORK Engineering services for all work must comply with NCDEQ-DWI

guidance documents and receive acceptance/approval from NCDEQ-DWI prior to final payments by the Town of Edenton. Engineering services for the work shall include, but not be limited to, standard tasks necessary for the implementation of the project in conformance with the NCDEQ-DWI program: 1. Complete survey of the remaining water assets (Waterlines, Water Valves, Fire Hydrants, and Wells). With the location of these assets’ attributes will be collected to help with assessment of the feature. 2. Condition Assessment – An assessment of the condition of all facilities will be made and tabulated. Factors to be used in the assessment will include age, operator knowledge, and repair records. Conditions assessment categories will be “Good”, “Fair”, “Poor”. 3. All information generated from the asset inventory and assessment will be uploaded to Utility Cloud for feature management. 4. Updated Capital Improvement Plan 5. Create Operations and Maintenance Plan SUBMISSION REQUIREMENTS RFQ submissions must include at a minimum: 1. Individual or Firm Information: firm’s legal name, address, email, and telephone number, the principal(s) of the firm and the firm’s experience and qualifications; and 2. Water/Wastewater Experience: The specialized experience and technical competence of the staff to be assigned to the project with respect to water / wastewater improvements or related work, description of firm’s prior experience, including any similar projects, construction cost, and names of local officials knowledgeable regarding the firm’s performance on related work. Include at least five references within the past five years; and 3. Firm Capacity and Capability: The capacity and capability of the firm to perform the work in question, including specialized services, within the period of the grant, the past record of performance of the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules; description of firm’s current work activities, capability of carrying out all aspects of related activities, and firm’s anticipated availability during the term of the project; and 4. The proposed work plan and schedule for activities to be performed; and 5. Documentation of compliance with state and federal debarment/eligibility requirements. Submissions will be evaluated according to the following factors: 1. Qualifications, Competence and Reputation of Firm and Personnel 20 points 2. Firm’s Capability to Meet Time and Project Budget Requirements 20 points 3. Present and Project Workload of Firm 20 points 4. Related Experience on Similar projects 20 points 5. Recent and Current Work for the Town 20 points Total Points 100 points Upon completion of the review, the Town of Edenton will award and contract the work as authorized by the Town of Edenton’s Town Council. For purposes of proposal evaluation, the Consultant is requested to provide an estimated not-to-exceed ceiling amount. The ceiling amount should include fringe benefits, indirect costs, profit and reimbursable expenses. Fee will not be the sole criteria for selection of the Consultant. Respondents may review the grant application(s) which include descriptions of the proposed work including activities, budgets, schedules, and other pertinent information by visiting the Town Hall at 400 S. Broad Street during regular office hours. CONTRACT AWARD Once the most qualified firm is selected, costs for the services will be negotiated to include separate pricing for engineering reports, engineering design/bid package, and construction administration and inspection services. Contracting for these activities will clearly define the costs of each activity. Contracts shall be contingent upon formal grant awards. If an agreement of contract compensation cannot be determined with the first qualified firm, the Town of Edenton will eliminate that firm and begin discussion with the next most qualified firm. The above information must be received no later than December 1, 2022 at the P.O. Box 300 or 400 S. Broad Street. For more information, contact Corey Gooden at 252-482-7377 or email, corey.gooden@edenton.nc.gov. Town of Edenton is an equal Opportunity Employer and invites the submission of proposals from minority and women-owned firms.