radiographic imaging system

University of North Carolina at Chapel Hill Procurement Services CB#1100, 104 Airport Drive Suite 2700 Chapel Hill, NC 27599-1100 Telephone 919-962-2251 FAX 919-962-0636 BID NUMBER MUST APPEAR ON ALL QUOTATIONS AND RELATED CORRESPONDENCE 1 INVITATION FOR BIDS Issue Date: 12/20/22 BID NUMBER Refer ALL Inquiries To Lynn Barello Requisition: 1000810023 3000011063 Phone Number 919/962-0265 OPENING DATE 01/06/23 NOTICE TO BIDDERS Bids must be sealed. Bids are subject to the conditions made a part hereof and will be received at this office until 3:00 PM on the opening date shown above and will then be opened. Bids will include the supplies, materials, and/or services as described below, delivered "FOB destination Chapel Hill, NC" with all transportation charges prepaid and included in the bid price, Requested delivery date : 02/10/2023 Bids and/or addenda submitted via facsimile (FAX) machine in response to this Invitation for Bids will not be acceptable. Bids are subject to rejection

unless submitted on this form. Offer shall be valid for 60 days from date of bid opening unless otherwise stated here ----------------------- days Prompt Payment Discount ---------------------- % -------------------- days DELIVERY: Early delivery is requested and bidder is urged to state earliest guaranteed delivery. Delivery will be made from -------------------------------------------------(city and state) within -------------------------days after receipt of order LIST: Name, address and telephone number from which service and parts are available. [ ] YES [ ] NO Mandatory Site Visit/Pre-bid Conference Date: 12/20/2022 Time: 6:30:08 AM Eastern Time Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-bid site visit on _____________. Attendees must meet promptly at ______________ Eastern Time at ____________________. All attendees must sign in upon arrival, and on-time attendance will be strictly enforced. Bids received from prospective Vendors that were not present for the entire site visit/pre-bid conference may be disqualified from award consideration. The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this IFB. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this bid. Vendors are cautioned that any information relayed to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this IFB, must be confirmed by written addendum before it can be considered to be a part of this bid. x University of North Carolina at Chapel Hill Procurement Services CB#1100, 104 Airport Drive Suite 2700 Chapel Hill, NC 27599-1100 Telephone 919-962-2251 FAX 919-962-0636 BID NUMBER MUST APPEAR ON ALL QUOTATIONS AND RELATED CORRESPONDENCE 2 EXECUTION Certification: By executing this bid, the undersigned Vendor certifies that: (i) this bid is submitted competitively and without collusion (G.S. 143-54), (ii) none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), (iii) it is not an ineligible vendor as set forth in G.S. 143-59.1, (iv) no gift has been offered, extended, or promised by any of its employees or representatives to any University employee associated with preparing plans, specifications or estimates for this IFB, or in awarding or administering the contract to result from this IFB, or in inspecting or supervising the services to be rendered (G.S. 133-32), (v) if any of the services to be performed under this IFB will be performed outside the United States by the Vendor or Vendor's subcontractors, Vendor has disclosed such information in writing to the University (G.S. 147-33.97); (vi) it acknowledges that the University's internal auditor and State of North Carolina auditors have the right under North Carolina law to access upon request the Vendor's records and representatives to audit fees and performance associated with procurement contracts (G.S. 147-64.7), (vii) it and each of its subcontractors for any contract resulting from this IFB complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system (G.S. §143-48.5). False certification may constitute a Class I felony under North Carolina law. Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids cannot be accepted. BIDDER FEDERAL TAX ID NUMBER STREET ADDRESS PO BOX NUMBER CITY & STATE ZIP TELEPHONE NUMBER TYPE OR PRINT NAME & TITLE OF PERSON SIGNING TOLL FREE TELEPHONE NUMBER AUTHORIZED SIGNATURE DATE FAX NUMBER Offer valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days. After this time, any withdrawal of offer shall be made in writing, effective upon receipt by the University. University of North Carolina at Chapel Hill Procurement Services CB#1100, 104 Airport Drive Suite 2700 Chapel Hill, NC 27599-1100 Telephone 919-962-2251 FAX 919-962-0636 BID NUMBER MUST APPEAR ON ALL QUOTATIONS AND RELATED CORRESPONDENCE 3 UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL IFB # 3000011063 ______________________________________________________ For internal processing, please provide your company's Federal Employer Identification Number or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection. This page is to be filled out and returned with your bid. Failure to do so may subject your bid to rejection. ID Number: ______________________________________________________ Federal ID Number or Social Security Number ___________________________________________________ Vendor Name University of North Carolina at Chapel Hill Procurement Services CB#1100, 104 Airport Drive Suite 2700 Chapel Hill, NC 27599-1100 Telephone 919-962-2251 FAX 919-962-0636 BID NUMBER MUST APPEAR ON ALL QUOTATIONS AND RELATED CORRESPONDENCE 4 Table of Contents 1.0 PURPOSE AND BACKGROUND................................................................................................ 5 2.0 GENERAL INFORMATION....................................................................... ......................................... 5 2.1 INVITATION FOR BIDS DOCUMENT............................................................................................ 5 2.2 IFB SCHEDULE.............................................................................................................................. 5 2.3 BID QUESTIONS............................................................................................................................... 6 2.4 BID SUBMITTAL................................................................................................................ 6 2.5 BID CONTENTS................................................................................................................................ 6 2.6 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS.................................................................7 2.7 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS........................................... 7 3.0 METHOD OF AWARD AND BID EVALUATION PROCESS...........................................................7 3.1 METHOD OF AWARD.......................................................................................................................8 3.2 BID EVALUATION PROCESS..........................................................................................................8 4.0 REQUIREMENTS....................................................................... .......................................................... 8 4.1 PRICING....................................................................... ...................................................................... 8 4.2 PRODUCT IDENTIFICATION.......................................................................................................... 8 4.3 TRANSPORTATION AND IDENTIFICATION................................................................................9 4.4 DELIVERY........................................................................................................................... 9 4.5 WARRANTY....................................................................................................................................... 9 4.6 REFERENCES.....................................................................................................................................9 4.7 SAMPLES/DEMONSTRATION/DESCRIPTIVE LITERATURE.................................................... 9 4.8 INVOICES........................................................................................................................................... 10 ATTACHMENT A: LOCATION OF WORKERS UTILIZED BY VENDOR............................................ 11 ATTACHMENT B: INSTRUCTIONS TO BIDDERS................................................................................. 12 ATTACHMENT C: DESCRIPTION OF EXECUTIVE ORDER #50 AND CERTIFICATION.................16 ATTACHMENT D: PRICING FORM......................................................................................................... 20 ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION................................................... 21 University of North Carolina at Chapel Hill Procurement Services CB#1100, 104 Airport Drive Suite 2700 Chapel Hill, NC 27599-1100 Telephone 919-962-2251 FAX 919-962-0636 BID NUMBER MUST APPEAR ON ALL QUOTATIONS AND RELATED CORRESPONDENCE 5 1.0 PURPOSE AND BACKGROUND Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto. 2.0 GENERAL INFORMATION 2.1 INVITATION FOR BIDS DOCUMENT The IFB is comprised of the main body of this IFB document, plus the attachments, and any addenda released before contract award. All attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference. All terms in this IFB shall be enforceable as contract terms. The use of phrases such as "shall," "must," and "requirements" are intended to create enforceable contract conditions. 2.2 IFB SCHEDULE Event Responsibility Date and Time Issue IFB University Hold Pre-bid Meeting/Site Visit University Submit Written Questions Vendors Provide Response to Questions University Submit Bids Vendors Contract Award University (date subject to change) 12.20.2022 NA 01.03.2023 by 3:00PM (EST) 01.05.2023 01.10.2023 by 3:00PM (EST) TBD University of North Carolina at Chapel Hill Procurement Services CB#1100, 104 Airport Drive Suite 2700 Chapel Hill, NC 27599-1100 Telephone 919-962-2251 FAX 919-962-0636 BID NUMBER MUST APPEAR ON ALL QUOTATIONS AND RELATED CORRESPONDENCE 6 2.3 BID QUESTIONS Upon review of the IFB, Vendors may have questions regarding the IFB. Vendors shall submit any such questions by the above due date listed in the section titled "IFB Schedule" above. Written questions shall be e-mailed to lynnbare@email.unc.edu by the date and time specified above. No phone calls will be accepted. Vendors should enter "IFB #3000011063: Questions" as the subject for the email. Questions submittals should include a reference to the applicable IFB section and be submitted in a format shown below: Reference Vendor Question IFB Section, Page Number Vendor question...? Questions received prior to the submission deadline date, the University's response, and any additional terms deemed necessary by the University will be posted in the form of an addendum to the Interactive Purchasing System (IPS), http://www.ips.state.nc. us, and shall become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any University personnel, whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this IFB. 2.4 BID SUBMITTAL Electronic bid submission only. Please disregard the below information pertaining to section 2.4. Mailing address for delivery of bid via US Postal Service Office Address of delivery by any other method (special delivery, overnight, or any other carrier) IFB NUMBER: 3000011063 University of North Carolina – CH Procurement Services 104 Airport Drive Suite 2700 Chapel Hill, NC 27599-1100 IFB NUMBER: 3000011063 University of North Carolina – CH Procurement Services 104 Airport Drive Suite 2700 Chapel Hill, NC 27599-1100 IMPORTANT NOTE: All bids shall be delivered to the office address listed above on or before the bid deadline in order to be considered timely. All risk of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier or other delivery service is entirely on the Vendor. All Vendors are urged to take the possibility of delay into account when submitting a bid. Attempts to submit a bid via facsimile (FAX) machine, telephone or electronic means, including but not limited to e-mail, in response to this IFB shall NOT be accepted. a) Submit one (1) signed, original executed bid response, photocopies, and electronic copy on CD, DVD or flash drive. b) Submit your bid in a sealed package. Clearly mark the package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the package for delivery as shown in the table above. If Vendor is submitting more than one (1) bid, each bid shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed envelopes from a single Vendor may be included in the same outer package. Bids are subject to rejection unless submitted with the information above included on the outside of the sealed bid package. c) The electronic copy of your bid must be provided on separate read-only CD's, DVD's or flash drives. The electronic files must NOT be password protected and must be capable of being copied to readable media such as Microsoft Word or Microsoft Excel. 2.5 BID CONTENTS Vendors shall complete all of the applicable portions of this IFB that require the Vendor to provide information and include an authorized signature where indicated. a) Completed and signed version of EXECUTION PAGE, and signed receipt pages of any addenda released in conjunction with this IFB b) Completed version of ATTACHMENT A: LOCATION OF WORKERS UTILIZED BY VENDOR c) ATTACHMENT B: INSTRUCTIONS TO BIDDERS d) Completed and signed version of ATTACHMENT C: DESCRIPTION OF EXECUTIVE ORDER #50 form that confirms that a price matching opportunity is requested http://www.ips.state.nc.us http://www.ips.state.nc.us