City Vehicle Upfits UTC

General Details Solicitation # RFQ027331 Solicitation Type IFB Document Title City Vehicle Upfits UTC Delivery Date 7/1/2024 Requesting Department Department of Finance & Management Expiry Date Time (ET) 5/9/2024, 11:00:00 AM Delivery Name City of Columbus, Citywide Contract Attachment Yes Delivery Address Columbus, OH 43215 USA Description 1.0 SCOPE AND CLASSIFICATION 1.1 Scope: This proposal is to provide the City of Columbus with a Universal Term Contract to purchase various Vehicle Upfit Services for light-, medium-, and heavy-duty vehicles. The City may purchase any item(s) or group of like items from the successful bidder(s) after a purchase order for the listed items is issued. The proposed contract(s) will be in effect through August 31, 2027 with one additional one-year extension option. 1.2 Classification: The contract(s) resulting from this bid proposal will provide for the purchase and delivery of Vehicle Upfit Services. All Offerors must document the manufacture certified

reseller partnership. Bidders are required to show experience in providing this type of equipment and warranty service as detailed in these specifications. 1.2.1 Bidder Experience: The offeror must submit an outline of its experience and work history in these types of materials and/or warranty service for the past five years. 1.2.2 Bidder References: The offeror shall have documented proven successful contracts from at least four customers that the offeror supports that are similar in scope, complexity, and cost to the requirements of this specification. 1.3 Specification Questions: Questions regarding this bid must be submitted on the Vendor Services portal by 11:00 am Monday, April 15, 2024. Responses will be posted on the RFQ on Vendor Services no later than Thursday, April 18, 2024, at 11:00 am. 1.4 Pre-Bid Meeting: A pre-bid meeting is scheduled for Wednesday, April 10th at 9:00 a.m. at City of Columbus, Fleet Management Division, 4211 Groves Road, Columbus OH 43232. Attendance is not required; however, this will be the only opportunity for bidders to discuss the scope of the proposed contract(s) with City personnel. See Section 3.2.5 for further information. 1.5 For additional information concerning this bid, including procedures on how to submit a proposal, you must go to the City of Columbus Vendor Services web site at http://vendors.columbus.gov/sites/public and view this bid number. Attachments File NameDownload LinkRFQ027331 City Vehicle Upfits UTC Complete Bid Packethttps://vcdocuattachments.blob.core.windows.net/vcdocumentsprod/F1B3679C-451E-46AF-92F9-4ABBCD04FEEE.pdfRFQ027331 Amendment 2 2024.04.12.https://vcdocuattachments.blob.core.windows.net/vcdocumentsprod/EBB19791-0CE6-48A8-A07A-0373885B4EF0.pdf Line Details Line NumberLine TypeProcurement CategoryItem NumberProduct NameQuantityPurch UnitCurrency1CategorySpecialized vehicle systems and componentsCity Vehicle Upfits UTC1EAUSD Line Attachments File NameLine NumberDownload LinkRFQ027331 City Vehicle Upfits UTC Complete Bid Packet1https://vcdocuattachments.blob.core.windows.net/vcdocumentsprod/2BBF61D2-C017-42AB-A262-FE73D9DD4A71.pdfRFQ027331 Amendment 2 2024.04.12.1https://vcdocuattachments.blob.core.windows.net/vcdocumentsprod/B8FA866C-BFDB-4562-BB43-704CA9AD5898.pdf Bidding Guidance Items Bidding Guidance ItemDescriptionRequiredElectronic Q&AElectronic Q&ANo Amendments Amendment NumberAmendment NameAmendment Requester NameAmendment Description110.0.39 Application Release - Technology Mandated AmendmentNowak Kyle RAmended to display unit and quantity fields for vendor bids2Amendment #2FABER JORDANA MQ&A period extended/Closing Date extended Amendment Attachments File NameAmendment NumberDownload LinkRFQ027331 Amendment 2 2024.04.12.2https://vcdocuattachments.blob.core.windows.net/vcdocumentsprod/4FEBC6FF-30D1-44C5-A8D3-05A07DDEBBCE.pdf