What
Where
2022 ASHRAE LEVEL 2 ENERGY AUDITS
(Expired)From: City of Columbus(City)
 Basic Details |  Start Date12 Apr, 2022 (about 2 years ago) Due Date29 Apr, 2022 (about 2 years ago) TypeBid NotificationIdentifierRFQ02155 | ||||
 Customer / Agency | City of Columbus | ||||
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Project: 2022 ASHRAE LEVEL 2 ENERGY AUDITS
Ref. #: RFQ02155
Type: RFP
Status:
Open
Open Date:
Apr 12th 2022, 12:30 PM EDT
Questions Due Date:
Apr 18th 2022, 1:00 PM EDT
Close Date:
Apr 29th 2022, 1:00 PM EDT
Days Left:
16
Project Description:2.2. Task 1 (Phase One). Energy Assessments and Energy Audit Report Development
2.2.1. Project Initiation
The E shall prepare for and attend a kickoff meeting to initiate the project with City staff. As part of this meeting, the E shall provide a general overview of the energy assessment and implementation capital and retro-commissioning processes, including anticipated outcomes, roles, and tasks that they will need to coordinate with City staff. At the kick-off meeting the E will brief City staff on:
a. Industry standard definitions and processes for energy audits and retro-commissioning.
b. The E’s process for the project and
Ref. #: RFQ02155
Type: RFP
Status:
Open
Open Date:
Apr 12th 2022, 12:30 PM EDT
Questions Due Date:
Apr 18th 2022, 1:00 PM EDT
Close Date:
Apr 29th 2022, 1:00 PM EDT
Days Left:
16
Project Description:2.2. Task 1 (Phase One). Energy Assessments and Energy Audit Report Development
2.2.1. Project Initiation
The E shall prepare for and attend a kickoff meeting to initiate the project with City staff. As part of this meeting, the E shall provide a general overview of the energy assessment and implementation capital and retro-commissioning processes, including anticipated outcomes, roles, and tasks that they will need to coordinate with City staff. At the kick-off meeting the E will brief City staff on:
a. Industry standard definitions and processes for energy audits and retro-commissioning.
b. The E’s process for the project and
anticipated project schedule, including key meeting dates with staff.
c. Review cost-sharing opportunities, and the steps necessary to obtain funds.
d. The City will assign certain personnel to assist with the energy audit process and coordination with City departments. Said personnel are expected to be drawn from the Department of Finance and Management - which includes the Office of Construction Management, the Facilities Management Division, the Purchasing Office - and the Office of Sustainability.
2.2.2. Energy Assessments
For each building, conduct an Energy Audit, in compliance with the ANSI/ASHRAE/ACCA Standard 211-2018 “Standard for Commercial Building Energy Audits” (hereinafter “ASHRAE Standard”), for the scope of systems it describes therein. Specifically:
a. Per the ASHRAE Standard, follow Level 1 and 2 procedures.
b. Upon completion of Level 1 procedures, meet with the Owner to review energy efficiency measures (EEMs), and identify measures for further study.
c. Upon completion of the Level 2 procedures, meet with the Owner to review EEMs, receive comments, and determine recommended EEMs. The EEMs should include operational as well as capital recommendations. Specifically:
1. With the Owner, determine which EEMs are recommended for the facility’s capital and retro-commissioning project scope, including:
i. Operational EEMs, which may be implemented by the Owner’s staff (i.e. Facilities Maintenance Department, Purchasing, etc.)
ii. Operational EEMs, which require occupant engagement;
iii. Operational and associated low-cost capital EEMs (i.e. occupancy sensors, re-lamping) that do not require further analysis in order to be implemented, but may require guidance to staff.
iv. Operational and associated low-cost capital EEMs, which require Level 3 analysis, prior to implementation. (i.e. control sequences)
2. With the Owner, determine which EEMs are recommended for the facility’s capital funding request, and, as needed, assist the Owner with presentation of the financial analysis to City of Columbus leadership.
3. E will provide the Owner with an unlocked Excel spreadsheet including individual recommended energy savings measure description, implementation cost estimates, savings estimates (including current $, kWh, kW, Ccf, & gallons of water savings, as applicable) and simple payback in years.
d. Following ASHRAE Standard Level 3 procedures, conduct an analysis for selected EEMs, as agreed with the Owner. This level of analysis is intended only for specific EEMs, whose implementation requires additional study.
e. Provide final technical reports to the Owner, which account for review comments. The final reports must be certified by a P.E. that they meet ASHRAE Standard Level 2 requirements, or the equivalent.
f. Note: exceptions to the ASHRAE Standard:
1. Evaluation of the site for distributed and renewable energy may be omitted. (It will be covered by another Owner’s study.)
2. For EEMs selected for Level 3 analysis, the Risk Assessment may be omitted.
3. The E is not required to use the ASHRAE 211-2018 compliance and normative reporting forms, as long as the E provides the same minimum content and intent of these forms in a clear, concise format.
2.2.3. Cost-Sharing
Identify sources of cost-sharing (e.g. ODSA, utility rebates), provide a detailed strategy to the Owner for how to obtain these, including the E’s ability to assist in applying for matching funds such as rebates. As needed, prepare applications, with the Owner’s assistance, to secure cost-sharing funds.
2.2.4. Energy Efficiency-Focused Retro-Commissioning Study
Based on the EEMs agreed for energy assessments in 2.2.2.c (above), work with the Owner to develop a scope of work for the retro-commissioning of the four (4) buildings. The retro-commissioning scope shall include:
a. For operational EEMs which will be implemented by the Owner’s staff, the E shall coordinate with relevant departments (i.e. Facilities Maintenance Department, Purchasing, Finance, and the Office of Construction Management), in order to identify and briefly describe the specific guidance needed by staff to implement the EEMs.
b. For operational EEMs which require occupant engagement, the E shall coordinate with the Facilities Management Division Administrator or such individual as identified by the Deputy Finance Director for Asset Management, in order to identify and briefly describe the specific guidance needed by staff to implement the recommended EEMs. If suggestions for building occupants are identified, E shall coordinate with the GreenSpot program coordinator. If advised, guidance may include recommendations for behavioral consultants to participate in phase two.
c. For operational and associated lost-cost capital EEMs that do not require further analysis, provide product specifications and/or identify design requirements and measurable performance criteria necessary to implement the EEMs.
d. For operational and associated low-cost capital EEMs, that require Level 3 analysis, identify design requirements and measurable performance criteria necessary to implement the EEMs.
e. Identify and briefly describe steps that the Owner can take to ensure savings persistence, beyond the initial retro-commissioning phase.
f. Identify and briefly describe utility rebate, grant, and/or other funding opportunities which may apply to retro-commissioning implementation.
2.3. Task 2 (Phase Two): Energy Project Implementation Professional Services
Based on the scope defined by the phase one study, assist the Owner to implement identified EEMs. Since the scope of work will not be defined until the Energy Audit Reports are complete, a list of comprehensive professional services is described below. (Note that services in 2.3.3 may or may not be necessary, pending the scope defined by the Retro-commissioning Study.)
2.3.1. For operational EEMs, which will be implemented by the Owner’s staff, provide detailed guidance which may include, but is not limited to: recommendations to the existing preventative maintenance program, operational settings, product specifications, etc.
2.3.2. For operational EEMs which require occupant engagement, provide detailed guidance to the Office of Sustainability’s GreenSpot Coordinator that encourages permanent behavioral change to reduce energy use. Such guidance may include, but is not limited to: evaluation of applicable GreenSpot program activities, research and recommendation of applicable industry standard practices for behavioral change, strategies to achieve consistent long-term engagement, incentives, and other best practices that make energy conservation part of the culture.
2.3.3. Based on design requirements and measureable performance criteria identified in the scope for operational and/or low-cost capital EEMs, as needed:
a. Develop design and bid documents
b. As needed, prepare permit documents
c. As needed, provide construction administration services, during implementation
d. Conduct functional testing of implemented EEMs, to ensure installation achieves bid documents and optimizes efficiency improvements
2.3.4. Ensure Savings Persistence.
a. Provide and/or coordinate documentation of EEM improvements, which may include, but is not limited to: updated systems narrative, updated building operating plans, sequence of operations, updates to (or creation of) relevant systems manual sections, updated equipment lists, and updates to operations and maintenance manuals.
b. Provide detailed guidance to the Owner of steps they can take to maintain and optimize efficiency improvements, beyond the initial project implementation phase. Guidance may include, but is not limited to: recommendations for operational and preventative maintenance activities to keep the facility operating optimally; routine checklists for FMD, consultants, and vendors to maintain system efficiencies; scheduled measurement and verification, and training programs for occupants and building operators.
2.3.5. Assist the Owner with calculations and documentation that are necessary to obtain utility rebates, grants, and/or other funding, as identified by the study.
2.4. Task 3 (Phases One or Two). Follow-up services, as needed.
The City may request any of the following services from the selected E:
2.4.1. Review of proposals (from staff, contractors, or other consultants) to implement capital and/or retro-commissioning EEMs.
2.4.2. Monitoring of all necessary regulatory processes and other procedures to verify they are followed by vendors or contractors.
2.4.3. Monitoring of efficiency improvements to ensure the project is brought in on time and on or under budget.
2.4.4. Generating reports or presentations on the capital energy or retro-commissioning project for use with City leadership and members of the public.
2.4.5. Ongoing measurement and verification and functional testing, to ensure that efficiency improvements are being maintained.
2.4.6. Coordination with energy management software (JadeTrack and Portfolio Manager), to ensure that efficiency improvements are properly tracked, and that data maintained within the programs is accurate.
Any agreement or contract entered into will be in accordance with the provisions of Chapter 329 of Columbus City Codes, 1959, the standard agreements for professional services of the Department of Public Utilities, and all other applicable rules and regulations.
Important Events:OngoingOpen DateOnline PortalPosting date for the OpportunityApr 12th 2022, 12:30 PM EDTN/AUpcomingQuestions Due DateOnline PortalDeadline to submit QuestionsApr 18th 2022, 1:00 PM EDTN/AUpcomingClose DateOnline PortalDeadline for SubmissionsApr 29th 2022, 1:00 PM EDTN/A
Supporting Documentation:00 RFP Energy Audits RCx 2022 FINAL DRAFT.docxOtherREQUEST FOR PROPOSALApr 12th 2022, 12:01 PM EDT
-
Supporting Documentation:
Search
FileTypeDescriptionDate CreatedActions00 RFP Energy Audits RCx 2022 FINAL DRAFT.docxOtherREQUEST FOR PROPOSALApr 12th 2022, 12:01 PM EDT
-
Note To download files, Log in or Register for a Bonfire Account.
c. Review cost-sharing opportunities, and the steps necessary to obtain funds.
d. The City will assign certain personnel to assist with the energy audit process and coordination with City departments. Said personnel are expected to be drawn from the Department of Finance and Management - which includes the Office of Construction Management, the Facilities Management Division, the Purchasing Office - and the Office of Sustainability.
2.2.2. Energy Assessments
For each building, conduct an Energy Audit, in compliance with the ANSI/ASHRAE/ACCA Standard 211-2018 “Standard for Commercial Building Energy Audits” (hereinafter “ASHRAE Standard”), for the scope of systems it describes therein. Specifically:
a. Per the ASHRAE Standard, follow Level 1 and 2 procedures.
b. Upon completion of Level 1 procedures, meet with the Owner to review energy efficiency measures (EEMs), and identify measures for further study.
c. Upon completion of the Level 2 procedures, meet with the Owner to review EEMs, receive comments, and determine recommended EEMs. The EEMs should include operational as well as capital recommendations. Specifically:
1. With the Owner, determine which EEMs are recommended for the facility’s capital and retro-commissioning project scope, including:
i. Operational EEMs, which may be implemented by the Owner’s staff (i.e. Facilities Maintenance Department, Purchasing, etc.)
ii. Operational EEMs, which require occupant engagement;
iii. Operational and associated low-cost capital EEMs (i.e. occupancy sensors, re-lamping) that do not require further analysis in order to be implemented, but may require guidance to staff.
iv. Operational and associated low-cost capital EEMs, which require Level 3 analysis, prior to implementation. (i.e. control sequences)
2. With the Owner, determine which EEMs are recommended for the facility’s capital funding request, and, as needed, assist the Owner with presentation of the financial analysis to City of Columbus leadership.
3. E will provide the Owner with an unlocked Excel spreadsheet including individual recommended energy savings measure description, implementation cost estimates, savings estimates (including current $, kWh, kW, Ccf, & gallons of water savings, as applicable) and simple payback in years.
d. Following ASHRAE Standard Level 3 procedures, conduct an analysis for selected EEMs, as agreed with the Owner. This level of analysis is intended only for specific EEMs, whose implementation requires additional study.
e. Provide final technical reports to the Owner, which account for review comments. The final reports must be certified by a P.E. that they meet ASHRAE Standard Level 2 requirements, or the equivalent.
f. Note: exceptions to the ASHRAE Standard:
1. Evaluation of the site for distributed and renewable energy may be omitted. (It will be covered by another Owner’s study.)
2. For EEMs selected for Level 3 analysis, the Risk Assessment may be omitted.
3. The E is not required to use the ASHRAE 211-2018 compliance and normative reporting forms, as long as the E provides the same minimum content and intent of these forms in a clear, concise format.
2.2.3. Cost-Sharing
Identify sources of cost-sharing (e.g. ODSA, utility rebates), provide a detailed strategy to the Owner for how to obtain these, including the E’s ability to assist in applying for matching funds such as rebates. As needed, prepare applications, with the Owner’s assistance, to secure cost-sharing funds.
2.2.4. Energy Efficiency-Focused Retro-Commissioning Study
Based on the EEMs agreed for energy assessments in 2.2.2.c (above), work with the Owner to develop a scope of work for the retro-commissioning of the four (4) buildings. The retro-commissioning scope shall include:
a. For operational EEMs which will be implemented by the Owner’s staff, the E shall coordinate with relevant departments (i.e. Facilities Maintenance Department, Purchasing, Finance, and the Office of Construction Management), in order to identify and briefly describe the specific guidance needed by staff to implement the EEMs.
b. For operational EEMs which require occupant engagement, the E shall coordinate with the Facilities Management Division Administrator or such individual as identified by the Deputy Finance Director for Asset Management, in order to identify and briefly describe the specific guidance needed by staff to implement the recommended EEMs. If suggestions for building occupants are identified, E shall coordinate with the GreenSpot program coordinator. If advised, guidance may include recommendations for behavioral consultants to participate in phase two.
c. For operational and associated lost-cost capital EEMs that do not require further analysis, provide product specifications and/or identify design requirements and measurable performance criteria necessary to implement the EEMs.
d. For operational and associated low-cost capital EEMs, that require Level 3 analysis, identify design requirements and measurable performance criteria necessary to implement the EEMs.
e. Identify and briefly describe steps that the Owner can take to ensure savings persistence, beyond the initial retro-commissioning phase.
f. Identify and briefly describe utility rebate, grant, and/or other funding opportunities which may apply to retro-commissioning implementation.
2.3. Task 2 (Phase Two): Energy Project Implementation Professional Services
Based on the scope defined by the phase one study, assist the Owner to implement identified EEMs. Since the scope of work will not be defined until the Energy Audit Reports are complete, a list of comprehensive professional services is described below. (Note that services in 2.3.3 may or may not be necessary, pending the scope defined by the Retro-commissioning Study.)
2.3.1. For operational EEMs, which will be implemented by the Owner’s staff, provide detailed guidance which may include, but is not limited to: recommendations to the existing preventative maintenance program, operational settings, product specifications, etc.
2.3.2. For operational EEMs which require occupant engagement, provide detailed guidance to the Office of Sustainability’s GreenSpot Coordinator that encourages permanent behavioral change to reduce energy use. Such guidance may include, but is not limited to: evaluation of applicable GreenSpot program activities, research and recommendation of applicable industry standard practices for behavioral change, strategies to achieve consistent long-term engagement, incentives, and other best practices that make energy conservation part of the culture.
2.3.3. Based on design requirements and measureable performance criteria identified in the scope for operational and/or low-cost capital EEMs, as needed:
a. Develop design and bid documents
b. As needed, prepare permit documents
c. As needed, provide construction administration services, during implementation
d. Conduct functional testing of implemented EEMs, to ensure installation achieves bid documents and optimizes efficiency improvements
2.3.4. Ensure Savings Persistence.
a. Provide and/or coordinate documentation of EEM improvements, which may include, but is not limited to: updated systems narrative, updated building operating plans, sequence of operations, updates to (or creation of) relevant systems manual sections, updated equipment lists, and updates to operations and maintenance manuals.
b. Provide detailed guidance to the Owner of steps they can take to maintain and optimize efficiency improvements, beyond the initial project implementation phase. Guidance may include, but is not limited to: recommendations for operational and preventative maintenance activities to keep the facility operating optimally; routine checklists for FMD, consultants, and vendors to maintain system efficiencies; scheduled measurement and verification, and training programs for occupants and building operators.
2.3.5. Assist the Owner with calculations and documentation that are necessary to obtain utility rebates, grants, and/or other funding, as identified by the study.
2.4. Task 3 (Phases One or Two). Follow-up services, as needed.
The City may request any of the following services from the selected E:
2.4.1. Review of proposals (from staff, contractors, or other consultants) to implement capital and/or retro-commissioning EEMs.
2.4.2. Monitoring of all necessary regulatory processes and other procedures to verify they are followed by vendors or contractors.
2.4.3. Monitoring of efficiency improvements to ensure the project is brought in on time and on or under budget.
2.4.4. Generating reports or presentations on the capital energy or retro-commissioning project for use with City leadership and members of the public.
2.4.5. Ongoing measurement and verification and functional testing, to ensure that efficiency improvements are being maintained.
2.4.6. Coordination with energy management software (JadeTrack and Portfolio Manager), to ensure that efficiency improvements are properly tracked, and that data maintained within the programs is accurate.
Any agreement or contract entered into will be in accordance with the provisions of Chapter 329 of Columbus City Codes, 1959, the standard agreements for professional services of the Department of Public Utilities, and all other applicable rules and regulations.
Important Events:OngoingOpen DateOnline PortalPosting date for the OpportunityApr 12th 2022, 12:30 PM EDTN/AUpcomingQuestions Due DateOnline PortalDeadline to submit QuestionsApr 18th 2022, 1:00 PM EDTN/AUpcomingClose DateOnline PortalDeadline for SubmissionsApr 29th 2022, 1:00 PM EDTN/A
Supporting Documentation:00 RFP Energy Audits RCx 2022 FINAL DRAFT.docxOtherREQUEST FOR PROPOSALApr 12th 2022, 12:01 PM EDT
-
Supporting Documentation:
Search
FileTypeDescriptionDate CreatedActions00 RFP Energy Audits RCx 2022 FINAL DRAFT.docxOtherREQUEST FOR PROPOSALApr 12th 2022, 12:01 PM EDT
-
Note To download files, Log in or Register for a Bonfire Account.
