Student Transportation

GREENWICH PUBLIC SCHOOLS HAVEMEYER BUILDING 290 GREENWICH AVENUE GREENWICH, CT 06830 INSTRUCTIONS TO PROPOSERS AND FORM OF PROPOSAL FOR STUDENT TRANSPORTATION 2022-2027 _______________ Proposer’s Initials 2 GREENWICH PUBLIC SCHOOLS Purchasing Department 290 Greenwich Avenue Greenwich, Connecticut 06830 (203) 625-7411 EUGENE H. WATTS Senior Buyer October 18, 2021 Dear Sir/Madam: You are invited to submit a proposal for Student Transportation for the Greenwich Public Schools 2022 -2027 school years. Please note that this is a five-year proposal during which prices must be held firm. The enclosed proposal specification details the requirements we are looking for. Proposers are urged to read all documents carefully and fill out all information requested. Proposals which are incomplete, obscure, or conditional, and which contain irregularities of any kind, will be subject to rejection for failure to comply strictly with these conditions. Proposals must be submitted on the schedule form

attached hereto. All unit prices and total prices must be filled in. Each proposal must be submitted with one (1) original and six (6) copies. If there is any question about pricing, the original hard copy of the proposal will be the deciding factor. All proposals must be submitted in a clear, concise and legible manner so as to permit proper evaluation of responsive proposals. Faxed proposals will not be accepted, however, hand delivered, mailed or overnight proposals will be accepted Monday through Friday between the hours of 8:30am -12:00pm and 1:00pm - 3:00pm in the Central Receiving Department located in the Arch Street parking lot. The original proposal and copies must be in a sealed envelope plainly marked: STUDENT TRANSPORTATION PROPOSAL OPENING DATE: November 11, 2021 OPENING TIME: 11:00 a.m. RFP NUMBER: 2345-21 All responses are subject to change based on the status of the COVID 19 pandemic and Federal Ordinances. In accordance with the Governor's current public meeting requirements and in order to limit the spread of COVID-19, the meeting for the proposal opening will be held remotely by telephone in real time. _______________ Proposer’s Initials 3 The details to join the meeting remotely are as follows: Meeting ID meet.google.com/ysz-wkqw-gxd Phone Numbers (US)+1 475-441-5017 PIN: 979 576618 All Proposers and other interested people are invited to call in to hear the proposal #2345-21 being read at 11:00 a.m. Very truly yours, _____________________ Eugene H. Watts https://meet.google.com/ysz-wkqw-gxd?hs=122&authuser=0 tel:%E2%80%AA+1%20475-441-5017%E2%80%AC _______________ Proposer’s Initials 4 This time line is subject to change by the Greenwich Public Schools Purchasing Department Date Time Task Responsible Party 10/18/2021 4:00 PM Purchasing Department issues RFP for Student Transportation Services Eugene Watts 10/25/2021 10:00 AM Pre-Proposal Meeting. Transportation Committee 10/29/2021 1:00 PM Questions Purchasing Department 11/4/2021 2:00 PM Answers Purchasing Department 11/11/2021 11:00 AM RFP Due and Opening Date Eugene Watts _______________ Proposer’s Initials 5 TABLE OF CONTENTS PAGE 1. SECTION 1 / INFORMATION TO PROPOSERS 6 2. SECTION 2 / NON DISCRIMINATION / AFFIRMATIVE ACTION 9 3. SECTION 3 / MANDATORY PROPOSAL QUESTIONNAIRE FORM 9 4. SECTION 4 / PROPOSER TRANSPORTATION INFORMATION 9 5. SECTION 5 / RFP CONSIDERATIONS / AWARD 11 6. SECTION 6 / INSURANCE / INDEMNIFICATION / GENERAL RESPONSIBILITIES 12 7. SECTION 7 / VEHICLES, TRANSPORTATION EQUIPMENT AND MAINTENANCE 15 8. SECTION 8 / FACILITY, FUEL SITE, and CONTRACTOR OFFICE 19 9. SECTION 9 / TRANSPORTATION REQUIREMENTS 20 10. SECTION 10 / BUS SAFETY 21 11. SECTION 11 / ROUTES 22 12. SECTION 12 / TRANSPORTATION SCHEDULING 23 13. SECTION 13 / PAYMENT SCHEDULE 24 13A SECTION 13A/ NON PERFORMANCE PENALTIES AND/OR DAMAGES 26 14. SECTION 14 MANAGEMENT / SUPPORT PERSONNEL 29 15. SECTION 15 / BUS DRIVERS 30 16. SECTION 16 / INITIAL DRIVER TRAINING 33 17. SECTION 17 / QUESTIONS 34 18. SECTION 18 / CONTRACTOR REQUIRED REPORTS 34 19. SECTION 19 / ELECTRIC BUSES 35 Appendices APPENDIX A ADDITIONAL TERMS 37-44 APPENDIX B PRICE PER BUS PER DAY 45-51 APPENDIX C DESCRIPTION PF PROPOSER’S ORGANIZATION 52-63 APPENDIX D ADDRESSES & BUS TIMES 64-65 APPENDIX E MANAGEMENT AT THE TERMINAL 66-69 APPENDIX F IMPLEMENTATION PLAN 70 APPENDIX G OTHER RELEVANT INFORMATION 71 APPENDIX H RFP SPECIFICATION SUBMISSION SHEET 72 APPENDIX I AFFIRMATIVE ACTION COMPLIANCE AFFIDAVIT 73 APPENDIX J AFFIDAVIT FOR FINAL PAYMENT 74 APPENDIX K PERFORMANCE MAINTENANCE AND PAYMENT BOND 75 APPENDIX L INSURANCE PROCEDURE 76 APPENDIX M NON-COLLUSION AFFIDAVIT 77-79