TRD MVD ALBUQUERQUE RFP # 06.20.23

Invitation to Bid - Agency Price Agreement Open 4/18/2024 9:30 AM MDT Number 40-52100-24-06135 Close 5/16/2024 2:00 PM MDT Currency US Dollar Sealed Until 5/16/2024 2:00 PM MDT 18 April 2024 Contacts Natalie Martinez Natalie.Martinez1@gsd.nm.gov 18 April 2024 Commodity Codes Commodity Code Description 20016 Coats, Jackets, Parkas, Vests (Cold Weather) 20085 Uniforms, Blended Fabric 20137 Emblems, Braids, Buttons, and Patches (For Caps and Uniforms) (Including Chevrons, Epaulettes and Shoulder Boards) 18 April 202418 April 202418 April 2024 mailto:Natalie.Martinez1@gsd.nm.gov Specifications: The State of New Mexico, Energy, Minerals and Natural Resources Department (EMNRD), Forestry Division (Forestry Division) seeks to establish a Price Agreement(s) for division uniforms, uniform accessories, and embroidery. Term: The term of this Price Agreement shall be

for one (1) year from date of award with option to extend for a period of three additional years, on a year-to-year basis, by mutual agreement of all parties and approval of the New Mexico State Purchasing Agent at the same price, terms, and conditions. This Price Agreement shall not exceed four (4) years. Definitions of Terminology (for clarification purposes related to this Invitation to Bid (ITB)): The term “may” identifies a desirable or discretionary item or factor. The terms “must”, “shall”, “will”, and “require” identify a mandatory item or factor. Failure to meet a mandatory item or factor will result in the rejection of the bidder’s bid. 1. A. “Bid Pricing List” refers to the complete list of products and services offered under this agreement and the price for each. Product and service descriptions of discontinued items may be amended by mutual agreement of Forestry Division and SPD. New products or services shall not be added to the Bid Pricing List. 1. B. “Buyer” means a Forestry Division employee that is named on the top right-hand corner of a dispatched Forestry Division purchase order. 1. C. “New Mexico State Purchasing Agent” means the Purchasing Agent for the State of New Mexico or a designated representative. May be used interchangeably with “State Purchasing Agent” or “State Purchasing Director”. 1. D. “Price Agreement” means a definite quantity or indefinite quantity agreement which requires the Contractor to furnish items of tangible property or service to the procuring agency which issues the purchase order, if the purchase order is within the quantity limitations of the agreement, if any. 1. E. “Purchase order” means an approved dispatched purchase order. 1. G. “Forestry Division” means the Energy, Minerals and Natural Resources Department, Forestry Division. 1. H. “SPD” means the New Mexico State Purchasing Division. 1. I. “Suppliers” means someone who promotes or exchanges goods or services for money. Scope: To supply quality and standardized uniforms to Forestry Division employees. Bidders shall specify in writing with bid submission if online ordering capabilities are available. A valid web address is to be included on the Items Spreadsheet. Method of Award: The Forestry Division recognizes that Suppliers may not be able to submit a bid price for all items on the specified Uniform Items list. This procurement may result in a “multiple” awarded Price Agreement to suppliers who specialize in certain items and who will be able to provide the required goods for those items as per scope of work. Determination for award will be based upon the lowest total cost of items listed within the Items Spreadsheet provided, and the bidders’ abilities to meet the minimum and submittal requirements of this procurement. Qualified Bidders: Bids may be accepted from manufacturers or factory authorized dealers who are able and willing to provide responsive goods to the Forestry Division. Suppliers must be in a position to offer the lowest cost/highest effectiveness, completely assembled uniforms and items meeting or exceeding the minimum specifications contained herein. Delivery: Prompt delivery (no more than 20 business days may lapse between the time uniform orders are placed and the time goods are shipped by the vendor) is requested. Shipping is FOB Destination to any one of eight Forestry Division field or administrative locations. Forestry Division Locations: Santa Fe District Description 1220 South Saint Francis Drive Santa Fe, NM 87505 Inmate Work Camp 3201 Hwy 314 SW Los Lunas, NM 87031 Chama District 17013 B, US Highway 84/64; Tierra Amarilla, NM 87575 Send Mail To: HC 75, Box 100, Chama, NM 87520 Cimarron District 29885 US Hwy 64 Ute Park, NM 87749 Send Mail To: P.O. Box 5 Ute Park, NM 87749 Las Vegas District State Highway 518, Mile Marker 3.5 Storrie Lake State Park, Las Vegas, NM, 87701 Send Mail To: HC 33, Box 109 #4 Las Vegas, NM 87701 Capitan District 304