City of Providence Behavioral Health Outreach- 3 Year Contract

Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 1 of 25 REQUEST FOR PROPOSALS Item Description: CITY OF PROVIDENCE BEHAVIORAL HEALTH OUTREACH- 3 Year Contract Procurement/MinuteTraq #: 42208 Date to be opened: 10/23/2023 Issuing Department: Healthy Communities Office QUESTIONS • Please direct questions related to the bidding process, how to fill out forms, and how to submit a bid (Pages 1-8) to the Purchasing Department. o Email: purchasing@providenceri.gov ▪ Please use the subject line “Solicitation Question” • Please direct questions relative to the Minority and Women’s Business Enterprise Program and the corresponding forms (Pages 9-13) to the MBE/WBE Outreach Director for the City of Providence, Grace Diaz o Email: gdiaz@providenceri.gov ▪ Please use subject line “MBE WBE Forms” • Please direct questions relative to the

specifications outlined (beginning on page 14) to the issuing department’s subject matter expert: o Name: Silaphone Nhongvongsouthy o Title: Healthy Communities Office Program Manager o Email Address: snhongvongsouthy@providenceri.gov Pre-bid Conference There is no pre-bid conference schdeuled for this item. Date of Pre-Bid Conference: N/A Time: N/A Other details (e.g. location, links, question submission deadline): Questions should be submitted via email to Silaphone Nhongvongsouthy (info above) by 10/11/2023. mailto:purchasing@providenceri.gov mailto:gdiaz@providenceri.gov Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 2 of 25 INSTRUCTIONS FOR SUBMISSION Bids may be submitted up to 2:15 P.M. on the above meeting date at the Department of the City Clerk. Room 311, City Hall. 25 Dorrance Street, Providence. At 2:15 P.M. all bids will be publicly opened and read at the Board of Contract Meeting in Conference Room 305, on the 3rd floor of City Hall. • Bidders must submit 2 copies of their bid in sealed envelopes or packages labeled with the captioned Item Description and the City Department to which the solicitation and bid are related and must include the company name and address on the envelope as well. (On page 1). • If required by the Department, please keep the original bid bond and check in only one of the envelopes. • Communications to the Board of Contract and Supply that are not competitive sealed bids (i.e. product information/samples) should have “NOT A BID” written on the envelope or wrapper. • Only use form versions and templates included in this solicitation. If you have an old version of a form do not recycle it for use in this bid. • The bid envelope and information relative to the bid must be addressed to: Board of Contract and Supply Department of the City Clerk – City Hall, Room 311 25 Dorrance Street Providence, RI 02903 **PLEASE NOTE: This bid may include details regarding information that you will need to provide (such as proof of licenses) to the issuing department before the formalization of an award. This information is NOT requested to be provided in your initial bid by design. All bids submitted to the City Clerk become public record. Failure to follow instructions could result in information considered private being posted to the city’s Open Meetings Portal and made available as a public record. The City has made a conscious effort to avoid the posting of sensitive information on the City’s Open Meetings Portal, by requesting that such sensitive information be submitted to the issuing department only at their request. Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 3 of 25 BID PACKAGE CHECKLIST Digital forms are available in the City of Providence Purchasing Department Office or online at http://www.providenceri.gov/purchasing/how-to-submit-a-bid/ The bid package MUST include the following, in this order: • Bid Form 1: Bidder's Blank as the cover page/ 1st page (see page 6 of this document) • Bid Form 2: Certification of Bidder as 2nd page (see page 7 of this document) • Bid Form 3: Certificate Regarding Public Records (see page 8 of this document) • Bid Form 4: Affidavit of City Vendor (see pages 9 and 10 of this document) • Forms from the Minority and Women Business Enterprise Program: Based on Bidder Category. See forms and instructions enclosed (pages 11-15) or on: https://www.providenceri.gov/purchasing/minority-women-owned-business-mbewbe-procurement- program/ *Please note: MBE/WBE forms must be completed for EVERY bid submitted and must be inclusive of ALL required signatures. Forms without all required signatures will be considered incomplete. • Bidder’s Proposal/Packet: Formal response to the specifications outlined in this RFP, including pricing information and details related to the good(s) or service(s) being provided. Please be mindful of formatting responses as requested to ensure clarity. • Financial Assurance, if requested (as indicated on page 5 of this document under “Bid Terms”) All of the above listed documents are REQUIRED. (With the exception of financial assurances, which are only required if specified on page 5.) ***Failure to meet specified deadlines, follow specific submission instructions, or enclose all required documents with all applicable signatures will result in disqualification, or in an inability to appropriately evaluate bids. http://www.providenceri.gov/purchasing/how-to-submit-a-bid/ https://www.providenceri.gov/purchasing/minority-women-owned-business-mbewbe-procurement-program/ https://www.providenceri.gov/purchasing/minority-women-owned-business-mbewbe-procurement-program/ Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 4 of 25 NOTICE TO VENDORS 1. The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder. 2. In determining the lowest responsible bidder, cash discounts based on preferable payment terms will not be considered. 3. Where prices are the same, the Board of Contract and Supply reserves the right to award to one bidder, or to split the award. 4. No proposal will be accepted if the bid is made in collusion with any other bidder. 5. Bids may be submitted on an “equal in quality” basis. The City reserves the right to decide equality. Bidders must indicate brand or the make being offered and submit detailed specifications if other than brand requested. 6. A bidder who is an out-of-state corporation shall qualify or register to transact business in this State, in accordance with the Rhode Island Business Corporation Act, RIGL Sec. 7-1.2-1401, et seq. 7. The Board of Contract and Supply reserves the right to reject any and all bids. 8. Competing bids may be viewed in person at the Department of the City Clerk, City Hall, Providence, immediately upon the conclusion of the formal Board of Contract and Supply meeting during which the bids were unsealed/opened. Bids may also be accessed electronically on the internet via the City’s Open Meetings Portal. 9. As the City of Providence is exempt from the payment of Federal Excise Taxes and Rhode Island Sales Tax, prices quoted are not to include these taxes. 10. In case of error in the extension of prices quoted, the unit price will govern. 11. The contractor will NOT be permitted to: a) assign or underlet the contract, or b) assign either legally or equitably any monies or any claim thereto without the previous written consent of the City Purchasing Director. 12. Delivery dates must be shown in the bid. If no delivery date is specified, it will be assumed that an immediate delivery from stock will be made. 13. A certificate of insurance will normally be required of a successful vendor. 14. For many contracts involving construction, alteration and/or repair work, State law provisions concerning payment of prevailing wage rates apply (RIGL Sec. 37-13-1 et seq.) 15. No goods should be delivered, or work started without a Purchase Order. 16. Submit 2 copies of the bid to the City Clerk, unless the specification section of this document indicates otherwise. 17. Bidder must certify that it does not unlawfully discriminate on the basis of race, color, national origin, gender, gender identity or expression, sexual orientation and/or religion in its business and hiring practices and that all of its employees are lawfully employed under all applicable federal, state and local laws, rules and regulations. (See Bid Form 2.) http://providenceri.iqm2.com/Citizens/Default.aspx http://providenceri.iqm2.com/Citizens/Default.aspx http://webserver.rilin.state.ri.us/Statutes/TITLE37/37-13/INDEX.HTM Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 5 of 25 BID TERMS 1. Financial assurances may be required in order to be a successful bidder for Commodity or Construction and Service contracts. If either of the first two checkboxes below is checked, the specified assurance must accompany a bid, or the bid will not be considered by the Board of Contract and Supply. The third checkbox indicates the lowest responsible bidder will be contacted and required to post a bond to be awarded the contract. a) A certified check for $ must be deposited with the City Clerk as a guarantee that the Contract will be signed and delivered by the bidder. b) A bid bond in the amount of per centum (%) of the proposed total price, must be deposited with the City Clerk as a guarantee that the contract will be signed and delivered by the bidder; and the amount of such bid bond shall be retained for the use of the City as liquidated damages in case of default. Any person signing a bid bond as an attorney-in-fact shall include with the bid bond an original, or a photocopy or facsimile of an original, power of attorney. c) A performance and payment bond with a satisfactory surety company will be posted by the bidder in a sum equal to one hundred per centum (100%) of the awarded contract. d) No financial assurance is necessary for this item. 2. Awards will be made within sixty (60) days of bid opening. All bid prices will be considered firm, unless qualified otherwise. Requests for price increases will not be honored. 3. Failure to deliver within the time quoted or failure to meet specifications may result in default in accordance with the general specifications. It is agreed that deliveries and/or completion are subject to strikes, lockouts, accidents, and Acts of God. The following entry applies only for COMMODITY BID TERMS: 4. Payment for partial delivery will not be allowed except when provided for in blanket or term contracts. The following entries apply only for CONSTRUCTION AND SERVICE BID TERMS: 5. Only one shipping charge will be applied in the event of partial deliveries for blanket or term contracts. 6. Prior to commencing performance under the contract, the successful bidder shall attest to compliance with the provisions of the Rhode Island Worker’s Compensation Act, RIGL 28-29-1, et seq. If exempt from compliance, the successful bidder shall submit a sworn Affidavit by a corporate officer to that effect, which shall accompany the signed contract. 7. Prior to commencing performance under the contract, the successful bidder shall, submit a certificate of insurance, in a form and in an amount satisfactory to the City. http://webserver.rilegislature.gov/Statutes/TITLE28/28-29/INDEX.htm Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 6 of 25 BID FORM 1: Bidders Blank 1. Bids must meet the attached specifications. Any exceptions or modifications must be noted and fully explained. 2. Bidder’s responses must be in ink or typewritten, and all blanks on the bid form should be completed. 3. The price or prices proposed should be stated both in WRITING and in FIGURES, and any proposal not so stated may be rejected. Contracts exceeding twelve months must specify annual costs for each year. 4. Bids SHOULD BE TOTALED so that the final cost is clearly stated (unless submitting a unit price bid), however each item should be priced individually. Do not group items. Awards may be made on the basis of total bid or by individual items. 5. All bids MUST BE SIGNED IN INK. Name of Bidder (Firm or Individual): Contact Name: Business Address: Business Phone #: Contact Email Address: Agrees to bid on (Write the “Item Description” here): If the bidder’s company is based in a state other than Rhode Island, list name and contact information for a local agent for service of process that is located within Rhode Island Delivery Date (if applicable): Name of Surety Company (if applicable): Total Amount in Writing*: Total Amount in Figures*: *If you are submitting a unit price bid, please insert “Unit Price Bid” Use additional pages if necessary for additional bidding details. Signature of Representation Title Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 7 of 25 BID FORM 2: Certification of Bidder (Non-Discrimination/Hiring) Upon behalf of_____________________________________________ (Firm or Individual Bidding), I, (Name of Person Making Certification), being its (Title or “Self”), hereby certify that: 1. Bidder does not unlawfully discriminate on the basis of race, color, national origin, gender, sexual orientation and/or religion in its business and hiring practices. 2. All of Bidder’s employees have been hired in compliance with all applicable federal, state and local laws, rules and regulations. I affirm by signing below that I am duly authorized on behalf of Bidder, on this day of 20 . _________________________________________________ Signature of Representation ________________________________________________ Printed Name Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 8 of 25 BID FORM 3: Certificate Regarding Public Records Upon behalf of______________________________________________ (Firm or Individual Bidding), I, (Name of Person Making Certification), being its (Title or “Self”), hereby certify an understanding that: 1. All bids submitted in response to Requests for Proposals (RFP’s) and Requests for Qualification (RFQ’s), documents contained within, and the details outlined on those documents become public record upon receipt by the City Clerk’s office and opening at the corresponding Board of Contract and Supply (BOCS) meeting. 2. The Purchasing Department and the issuing department for this RFP/RFQ have made a conscious effort to request that sensitive/personal information be submitted directly to the issuing department and only at request if verification of specific details is critical the evaluation of a vendor’s bid. 3. The requested supplemental information may be crucial to evaluating bids. Failure to provide such details may result in disqualification, or an inability to appropriately evaluate bids. 4. If sensitive information that has not been requested is enclosed or if a bidder opts to enclose the defined supplemental information prior to the issuing department’s request in the bidding packet submitted to the City Clerk, the City of Providence has no obligation to redact those details and bears no liability associated with the information becoming public record. 5. The City of Providence observes a public and transparent bidding process. Information required in the bidding packet may not be submitted directly to the issuing department at the discretion of the bidder in order to protect other information, such as pricing terms, from becoming public. Bidders who make such an attempt will be disqualified. I affirm by signing below that I am duly authorized on behalf of Bidder, on this day of 20 . _________________________________________________ Signature of Representation ________________________________________________ Printed Name Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 9 of 25 BID FORM 4: Affidavit of City Vendor Per our Code of Ordinances Sec. 21.-28.1 (e), this form applies to a) the business, b) any political action committee whose name includes the name of the business, c) all persons holding ten (10) percent or greater equity interest or five thousand dollars ($5,000.00) or greater cash value interest in the business at any time during the reporting period, d) all executive officers of the business entity, e) any spouse or dependent child of any individual identified in a) though d) above. Executive officers who are not residents of the state of Rhode Island are exempted from this requirement. Per R.I.G.L. § 36-14-2, “Business” means a sole proprietorship, partnership, firm, corporation, holding company, joint stock company, receivership, trust, or any other entity recognized in law through which business for profit or not for profit is conducted. Name of the person making this affidavit: ____________________________________________ Position in the “Business” ________________________________________________________ Name of Entity _________________________________________________________________ Address: ________________________________________________________________________ Phone number: ________________ The number of persons or entities in your entity that are required to report under Sec. 21.-28.1 (e): _____ Read the following paragraph and answer one of the options: Within the 12 month period preceding the date of this bid submission with the City of Providence, or with respect to the contracts that are not in writing within the 12 month period preceding the date of notification that the contract has reached the $100,000 threshold, have you made campaign contributions within a calendar year to (please list all persons or entities required under Sec. 21.-28.1 (e)). a. Members of the Providence City Council? ☐ Yes ☐ No • If Yes, please complete the following: Recipient(s) of the Contribution: Contribution Date(s): Contribution Amount(s): b. Candidates for election or reelection to the Providence City Council? ☐ Yes ☐ No • If Yes, please complete the following: Recipient(s) of the Contribution: Contribution Date(s): Contribution Amount(s): c. The Mayor of Providence? ☐ Yes ☐ No • If Yes, please complete the following: Recipient(s) of the Contribution: Contribution Date(s): Contribution Amount(s): https://library.municode.com/ri/providence/codes/code_of_ordinances?nodeId=PTIICOOR_CH21REFI_ARTIICOPUSA_S21-28.1QUPADOBUCI http://webserver.rilegislature.gov/Statutes/TITLE36/36-14/36-14-2.htm https://library.municode.com/ri/providence/codes/code_of_ordinances?nodeId=PTIICOOR_CH21REFI_ARTIICOPUSA_S21-28.1QUPADOBUCI https://library.municode.com/ri/providence/codes/code_of_ordinances?nodeId=PTIICOOR_CH21REFI_ARTIICOPUSA_S21-28.1QUPADOBUCI Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 10 of 25 d. Candidates for election or reelection to the office of Mayor of Providence? ☐ Yes ☐ No • If Yes, please complete the following: Recipient(s) of the Contribution: Contribution Date(s): Contribution Amount(s): _________________________________________ Signed under the pains and penalties of perjury. _____________________________________ Position Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 11 of 25 WBE/MBE Form Instructions The City of Providence actively seeks Minority and Women business enterprises to participate in bids to meet the City’s procurement needs. Pursuant to the City of Providence Code of Ordinances, Chapter 21, Article II, Sec. 21-52 (Minority and Women’s Business Enterprise) and Rhode Island General Laws (as amended), Chapter 37-14, et seq. (Minority Business Enterprise), Minority Business Enterprise (MBE) and Women’s Business Enterprise (WBE) participation goals apply to contracts. The goal for Minority Business Enterprise (MBE) participation is 10% of the total bid value. The goal for Women’s Business Enterprise (WBE) participation is 10% of the total bid value. The goal for combined MBE/WBE participation is 20% of the total bid value. Only businesses certified with the State of Rhode Island as minority and/or women business enterprises are counted towards the City’s goals. Eligible minority or women-owned businesses are encouraged to seek certification from the State of Rhode Island Minority Business Enterprise Compliance Office at: https://dedi.ri.gov/divisions-units/minority-business- enterprise-compliance-office Note: MBE certification with the State of Rhode Island on the basis of Portuguese heritage is not currently recognized by the City of Providence's MBE program. Bid Requirements: 1. All Bidders: All bidders must complete and submit the MBE/WBE Participation Affidavit (page 13) indicating whether or not they are a state-certified MBE/WBE and acknowledging the City’s participation goals. Submission of this form is required with every bid. Your bid will not be accepted without an affidavit. 2. Bidders who will be subcontracting: In addition to the MBE/WBE Participation Affidavit, Bidders who will be subcontracting must submit the Subcontractor Disclosure Form as part of their bid submission. All subcontractors, regardless of MBE/WBE status, must be listed on this form. Business NAICS codes can be found at https://www.naics.com/search/. Awarded bidders are required to submit Subcontractor Utilization and Payment Reports with each invoice. 3. Waiver Requests: a) If the percentage of the total amount of the bid being awarded to MBE or WBE vendors is less than 20% (Box F on the Subcontractor Disclosure Form) and the prime contractor is not a Rhode Island State-certified MBE or WBE, the Bidder must complete the MBE/WBE Waiver Request Form (page 14) and obtain approvals prior to bid submission. b) If the prime contractor company has the capacity to perform the whole project, the City of Providence requires the contractor to complete the MBE/WBE Waiver Request Form (page 14) and obtain approvals prior to bid submission. c) If the contractor is a nonprofit organization, they are not required to complete the MBE/WBE Waiver Request Form. However, the City of Providence requires the nonprofit organization to provide the MBE/WBE Participation Affidavit Form and proof of its nonprofit status. d) If the contractor has researched the RI Certified minority list (https://dedi.ri.gov/divisions-units/minority-business- enterprise-compliance-office/minority-business-enterprise-mbe) and the state does not have any companies in the desired trade, the contractor must complete the MBE/WBE Waiver Request Form (page 14) and obtain approvals prior to bid submission. e) Waivers will be considered for approval on a case-by-case basis. https://library.municode.com/ri/providence/codes/code_of_ordinances?nodeId=PTIICOOR_CH21REFI_ARTIICOPUSA_S21-52MIWOBUEN https://dedi.ri.gov/divisions-units/minority-business-enterprise-compliance-office https://dedi.ri.gov/divisions-units/minority-business-enterprise-compliance-office https://www.naics.com/search/ https://dedi.ri.gov/divisions-units/minority-business-enterprise-compliance-office/minority-business-enterprise-mbe https://dedi.ri.gov/divisions-units/minority-business-enterprise-compliance-office/minority-business-enterprise-mbe Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 12 of 25 Verifying MBE/WBE Certification It is the responsibility of the bidder to confirm that every MBE or WBE named in a proposal and included in a contract is certified by the Rhode Island Minority Business Enterprise Compliance Office. The current MBE/WBE directory is available at the State of RI MBE Office, One Capitol Hill, 2nd Floor, Providence, RI, or online at http://odeo.ri.gov/offices/mbeco/mbe-wbe.php. You can also call (401) 574-8670 to verify certification, expiration dates, and services that the MBE/WBE is certified to provide. Note: MBE certification with the State of Rhode Island on the basis of Portuguese heritage is not currently recognized by the City of Providence's MBE program. Form Instructions: Access all bid forms from http://www.providenceri.gov/oeo/ or http://www.providenceri.gov/purchasing/minority-women-owned- business-mbewbe-procurement-program/. Download the forms as blank PDFs. Once saved on your computer, fill them out using the Adobe program. The fillable PDFs must be completed in Adobe in order to be saved property. Google Chrome and similar platforms do not allow for the forms to be saved as filled PDFs. Therefore, please download the blank forms to your computer, then fill them out and save. Assistance with Form Requirements Examples of completed forms can be found on the City of Providence website at http://www.providenceri.gov/oeo/ or http://www.providenceri.gov/purchasing/minority-women-owned-business-mbewbe-procurement-program/. Contract Requirements: Prime contractors engaging subcontractors must submit the Subcontractor Utilization and Payment Report to the City Department’s Fiscal Agent with every invoice and request for final payment. A copy of all forms should be sent to the MBE/WBE Outreach Director Office, Grace Diaz at gdiaz@providenceri.gov. This form is not submitted as a part of the initial bid package. For contracts with durations of less than 3 months, this form must be submitted along with the contractor's request for final payment. The form must include all subcontractors utilized on the contract, both MBE/WBE and non- MBE/WBE, the total amount paid to each subcontractor for the given period and to date, A copy of all forms should be sent to the MBE/WBE Outreach Director Office, Grace Diaz at gdiaz@providenceri.gov. During the term of the contract, any unjustified failure to comply with the MBE/WBE participation requirements is a material breach of contract. Questions? For more information or for assistance with MBE/WBE Forms, contact the City of Providence MBE/WBE Outreach Director, Grace Diaz, at gdiaz@providenceri.gov or (401) 680-5766. http://www.mbe.ri.gov/ http://odeo.ri.gov/offices/mbeco/mbe-wbe.php http://www.providenceri.gov/oeo/ http://www.providenceri.gov/purchasing/minority-women-owned-business-mbewbe-procurement-program/ http://www.providenceri.gov/purchasing/minority-women-owned-business-mbewbe-procurement-program/ http://www.providenceri.gov/oeo/ http://www.providenceri.gov/purchasing/minority-women-owned-business-mbewbe-procurement-program/ mailto:gdiaz@providenceri.gov Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 13 of 25 MBE/WBE PARTICIPATION AFFIDAVIT Project /Item Description (as seen on RFP): _________________________________________________________________________________________________________ Prime Bidder: ____________________________________Contact Email and Phone_______________________________________ Company Name, Address and Trade: __________________________________________________ _________________________________________________________________________________________________________ Which one of the following describes your business’ status in terms of Minority and/or Woman-Owned Business Enterprise certification with the State of Rhode Island? ☐MBE ☐WBE ☐Neither MBE nor WBE By initialing the following sections and signing the bottom of this document in my capacity as the contractor or an authorized representative of contractor, I make this Affidavit: It is the policy of the City of Providence that minority business enterprises (MBEs) and women business enterprises (WBEs) should have the maximum opportunity to participate in procurements and projects as prime contractors and vendors. Pursuant to Sec. 21-52 of the Providence Code of Ordinances and Chapter 37-14 et seq. of the Rhode Island General Laws (as amended), MBE and WBE participation goals apply to contracts. The goal for Minority Business Enterprise (MBE) participation is 10% of the total bid value. The goal for Women’s Business Enterprise (WBE) participation is 10% of the total bid value. The goal for combined MBE/WBE participation is 20% of the total bid value. I acknowledge the City of Providence’s goals of supporting MBE/WBE certified businesses. Initial _______________ If awarded the contract, I understand that my company must submit to the Minority and Women’s Business Coordinator at the City of Providence (MBE/WBE Office), copies of all executed agreements with the subcontractor(s) being utilized to achieve the participation goals and other requirements of the RI General Laws. I understand that these documents must be submitted prior to the issuance of a notice to proceed. Initial ___________ I understand that, if awarded the contract, my firm must submit to the MBE/WBE Office canceled checks and reports required by the MBE/WBE Office on a quarterly basis verifying payments to the subcontractors(s) utilized on the contract. Initial ___________ If I am awarded this contract and find that I am unable to utilize the subcontractor(s) identified in my Statement of Intent, I understand that I must substitute another certified MBE and WBE firm(s) to meet the participation goals. I understand that I may not make a substitution until I have obtained the written approval of the MBE/WBE Office. Initial ___________ If awarded this contract, I understand that authorized representatives of the City of Providence may examine the books, records and files of my firm from time to time, to the extent that such material is relevant to a determination of whether my firm is complying with the City’s MBE/WBE participation requirements. Initial ___________ I do solemnly declare and affirm under the penalty of perjury that the contents of the foregoing Affidavit are true and correct to the best of my knowledge, information, and belief. ________________________________________ ________________________________________ Signature of Bidder Printed Name ________________________________________ ____________________ Company Name Date https://library.municode.com/ri/providence/codes/code_of_ordinances?nodeId=PTIICOOR_CH21REFI_ARTIICOPUSA_S21-52MIWOBUEN http://webserver.rilin.state.ri.us/Statutes/TITLE37/37-14.1/INDEX.htm Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 14 of 25 SUBCONTRACTOR DISCLOSURE FORM Fill out this form only if you WILL SUBCONTRACT with other parties. If you will not subcontract any portion of the proposed bid, do not fill out this form. Prime Bidder: _______________________________________ Primary NAICS____________________________________ Code:____________________________________ Item Description (as seen on RFP): ______________________________________________________________________ ____________________________________________________________________________________________________ Please list all Subcontractors below. Include the total dollar value that you propose to share with each subcontractor and the dollar amount to be subcontracted. Please check off MBE and WBE where applicable. The directory of all state- certified MBE/WBE firms is located at www.mbe.ri.gov. Business NAICS codes can be found at https://www.naics.com/search/ Proposed Subcontractor MBE WBE Primary NAICS Code Date of Mobilization $ Value of Subcontract $ $ $ $ $ $ A. MBE SUBCONTRACTED AMOUNT: $ B. WBE SUBCONTRACTED AMOUNT: $ C. NON-MBE WBE SUBCONTRACTED AMOUNT: $ D. DOLLAR AMOUNT OF WORK DONE BY THE PRIME CONTRACTOR: $ E. TOTAL AMOUNT OF BID (SUM OF A, B, C, & D): $ F. PERCENTAGE OF BID SUBCONTRACTED TO MBEs AND WBEs. (Divide the sum of A and B by E and multiply result by 100). % Please read and initial the following statement acknowledging you understand. If the percentage of the total amount of the bid being awarded to MBE or WBE vendors is less than 20% (Box (F) and the prime contractor is NOT a Rhode Island State-certified MBE or WBE, you must fill out the MBE/WBE WAIVER REQUEST FORM for consideration by City of Providence MBE/WBE Outreach Director. Initial Required ________________________________________ ________________________________________ Signature of Bidder Printed Name http://www.mbe.ri.gov/ https://www.naics.com/search/ Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 15 of 25 MBE/WBE Waiver Request Form Fill out this form only if you did not meet the 20% MBE/WBE participation goal. State-certified MBE or WBE Prime Bidders are NOT REQUIRED to fill out this form. Submit this form to the City of Providence MBE/WBE Outreach Director, Grace Diaz, at gdiaz@providenceri.gov, for review prior to bid submission. This waiver applies only to the current bid which you are submitting to the City of Providence and does not apply to other bids your company may submit in the future. In case a waiver is needed, City Department Directors should not recommend a bidder for an award if this form is not included, absent or is not signed by the city of Providence MBE/WBE director. Prime Bidder: _______________________________________ Contact Email and Phone________________________________ Company Name, Address: ________________________________________ Trade _________________________________ Project /Item Description (as seen on RFP): _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ To receive a waiver, you must list the certified MBE and/or WBE companies you contacted, the name of the primary individual with whom you interacted, and the reason the MBE/WBE company could not participate on this project. MBE/WBE Company Name Individual’s Name Company Name Why did you choose not to work with this company? I acknowledge the City of Providence’s goal of a combined MBE/WBE participation is 20% of the total bid value. I am requesting a waiver of _______ % MBE/WBE (20% minus the value of Box F on the Subcontractor Disclosure Form). If an opportunity is identified to subcontract any task associated with the fulfillment of this contract, a good faith effort will be made to select MBE/WBE certified businesses as partners. _________________________________ _________________________________ ____________________ Signature of Prime Contractor / Printed Name Date Signed or Duly Authorized Representative _________________________________ _________________________________ ____________________ Signature of City of Providence Printed Name of City of Providence Date Signed MBE/WBE Outreach Director / MBE/WBE Outreach Director or Duly Authorized Representative mailto:gdiaz@providenceri.gov Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 16 of 25 BID PACKAGE SPECIFICATIONS City of Providence Behavioral Health Outreach: Mobile Street Outreach, Overdose Education and Naloxone Distribution, & Providence Safe Stations Three-Year Contract contingent on funding The City of Providence’s Healthy Communities Office (HCO) seeks Behavioral Health and Substance Use Peer Recovery Support Services for Mobile Street Outreach, Overdose Education and Naloxone Distribution (OEND), and Providence Safe Stations between January 1, 2024 – December 31, 2026. This request is part of the City of Providence’s Overdose Prevention Strategy led by HCO. Questions about this RFP should be directed to Silaphone Nhongvongsouthy, Healthy Communities Office Program Manager, at snhongvongsouthy@providenceri.gov Background Information: The Healthy Communities Office (HCO) leads the City of Providence’s health policy and promotion efforts with a mission to ensure that Providence residents have equitable access to the resources they need to lead healthy lives (www.providenceri.gov/healthy). The Opioid Overdose Epidemic continues to affect the City of Providence disproportionately. In 2022, 96 individuals lost their lives to opioid overdoses in Providence. The rate of overdose fatalities in Providence has been the second highest in the State since 2017, except for 2018, when it was the highest in Rhode Island1. Unfortunately, each life lost is a loved one, family member, or friend and preventable death. During that same period, 2017-2022, there were reports of over 3,000 non-fatal overdoses in the City of Providence. In 2022, 615 non-fatal overdoses occurred, accounting for 28% of statewide non-fatal overdoses;i2 Providence is home to 17% of Rhode Island’s total population3. Additional risks and harms are associated with substance use disorder that impacts individuals, families, and the Providence community. The City of Providence is committed to implementing a comprehensive strategy to reduce overdose deaths and substance use-related harms over the next 3-5 years. The City of Providence Overdose Prevention Strategy aims to de-escalate substance-related harms, especially overdose, across the continuum of opioid risk using the framework below: Guiding Principles: 1. Advance Health Equity 1 Rhode Island Department of Health. (2023). Municipal Rate of All Drug Involved Fatal Overdose by Year (Incident Municipality). https://ridoh-drug-overdose-surveillance-fatalities-rihealth.hub.arcgis.com/datasets/rihealth::municipal-rate-of-all-drug-involved-fatal- overdose-by-year-incident-municipality/explore. 2 Rhode Island Department of Health. (2023). Non-Fatal Opioid Overdose-Related Emergency Medical Services Runs. https://ridoh- drug-overdose-surveillance-emsdashboard-rihealth.hub.arcgis.com/. 3 United States Census. (2020) mailto:snhongvongsouthy@providenceri.gov http://www.providenceri.gov/healthy https://ridoh-drug-overdose-surveillance-fatalities-rihealth.hub.arcgis.com/datasets/rihealth::municipal-rate-of-all-drug-involved-fatal-overdose-by-year-incident-municipality/explore https://ridoh-drug-overdose-surveillance-fatalities-rihealth.hub.arcgis.com/datasets/rihealth::municipal-rate-of-all-drug-involved-fatal-overdose-by-year-incident-municipality/explore https://ridoh-drug-overdose-surveillance-emsdashboard-rihealth.hub.arcgis.com/ https://ridoh-drug-overdose-surveillance-emsdashboard-rihealth.hub.arcgis.com/ Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 17 of 25 2. Address Social Determinants of Health 3. Build Community Capacity and Empowerment 4. Increase Coordination & Collaboration 5. Enhance Data-Driven Decision-Making Strategic Priorities: 1. Promotion 2. Prevention 3. Rescue/Harm Reduction 4. Treatment 5. Recovery Peer Recovery Specialists play a valuable role in overdose prevention because their lived experience assists them in building feelings of trust, safety, and comfort in those they serve, therefore, increasing engagement in services4. Utilizing Peer Recovery Specialists for mobile street outreach in disproportionately affected neighborhoods and strategic locations increases service engagement and is critical in overall overdose prevention efforts5. Mobile outreach programs are designed to engage people at risk for drug overdose. Services can be in non-traditional settings such as campsites, public parks, libraries, bus or train stations, exit or entrance ramps to roads and highways, abandoned buildings, or under bridges. Effective mobile outreach programs connect ignored or underserved people with emergency services, longer-term mental and physical health services, addiction and treatment resources, permanent housing, and infectious disease screening. Mobile outreach also helps to re-integrate unsheltered individuals and families into the larger community. Outreach programs should meet people where they are, both geographically and emotionally6. Overdose Education and Naloxone Distribution (OEND) programs provide Naloxone (e.g., Narcan), an opioid overdose reversal drug, to individuals and provide training on identifying and responding to overdoses. OEND has been shown to effectively reduce overdose fatalities by increasing recognition of opioid overdose, developing positive attitudes toward administering Naloxone, and providing training to safely and effectively respond to overdoses7 Providence Safe Stations began in 2018 to address the overdose epidemic in Providence by providing 24/7 hassle-free and immediate access to supportive services. Individuals living with substance use disorders may 4 Mercer, F., Miler, J. A., Pauly, B., Carver, H., Hnízdilová, K., Foster, R., & Parkes, T. (2021). Peer support and overdose prevention responses: A systematic “state-of-the-art” review. International Journal of Environmental Research and Public Health, 18(22), 12073–. https://doi.org/10.3390/ijerph182212073 5 Waye, Katherine M., Jonathan Goyer, Debra Dettor, Linda Mahoney, Elizabeth A. Samuels, Jesse L. Yedinak, and Brandon D.L. Marshall. “Implementing Peer Recovery Services for Overdose Prevention in Rhode Island: An Examination of Two Outreach-Based Approaches.” Addictive behaviors 89 (2019): 85–91. 6 Parent Support Network. (2021). Street and Mobile Outreach: Technical Assistance and Training Guide. Rhode Island Department of Health. https://health.ri.gov/publications/guides/Mobile-Street-Outreach.pdf. 7 Razaghizad, Amir, Sarah B. Windle, Kristian B. Filion, Genevieve Gore, Irina Kudrina, Elena Paraskevopoulos, Jonathan Kimmelman, Marc O. Martel, and Mark J. Eisenberg. “The Effect of Overdose Education and Naloxone Distribution: An Umbrella Review of Systematic Reviews.” American journal of public health (1971) 111, no. 8 (2021): E1–E12. https://health.ri.gov/publications/guides/Mobile-Street-Outreach.pdf Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 18 of 25 not be aware of the resources available to them or have the ability to access them. Providence Safe Stations breaks down barriers for individuals, allowing them access to critical supportive services provided by a peer in recovery when and where they need them most. This funding opportunity seeks to reduce the incidence of overdose and other adverse substance-related outcomes in the city of Providence by utilizing Peer Recovery Specialists to: 1. Increase engagement with services that address social determinants of health 2. Increase distribution of harm reduction supplies and education on harm strategies 3. Reduce barriers to accessing substance use treatment Scope of Work In its efforts to address the opioid overdose crisis and other substance-related harms, the HCO seeks Peer Recovery Specialists to help meet the needs of individuals with substance use disorders and/or mental health challenges through Mobile Street Outreach, Overdose Education and Naloxone Distribution (OEND), and Providence Safe Stations. Tasks to begin January 1, 2024: Task 1: Conduct Mobile Street Outreach for 40 hours per week in the City of Providence to residents at high risk of overdose. Mobile street outreach activities include, but are not limited to: • Engaging residents in conversations about substance use, recovery, and overall wellbeing • Providing basic needs resources • Referring individuals to substance use, behavioral health, primary health, and social services. • Providing follow-up services in the form of peer recovery support services, case management, or equivalent service for ongoing support need • Distributing harm reduction supplies and education on harm reduction strategies o Deliverables: ▪ Tracking system for mobile street outreach activities o Key Performance Indicators: ▪ # of encounters ▪ # of basic needs resources provided ▪ # of referrals by type ▪ # of harm reduction materials distributed Task 2: Provide OEND services within the City of Providence. OEND activities include, but are not limited to: • Distributing Naloxone • Facilitating Naloxone training on recognizing the signs of overdose and administering Naloxone to individuals, families, organizations, and businesses. • Assisting the Healthy Communities Office with creating a comprehensive listing and/or publicly recognized signage identifying where Naloxone, other harm-reduction supplies, and sharps disposal containers are available to the community. o Deliverables: Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 19 of 25 ▪ Tracking system for naloxone distributed ▪ System to manage Naloxone training requests ▪ Naloxone Training Summary Form ▪ Listing or Signage identifying Naloxone, harm reduction supplies, and sharps disposal container availability to the public o Key Performance Indicators: ▪ # of trainings facilitated ▪ # of individuals trained Task 3: Respond to Safe Stations calls 24 hours a day, seven days a week. Safe Stations activities include, but are not limited to: • Answer all Safe Stations calls from the Providence Fire Department • Dispatching Peer Recovery Specialists, who can arrive within 15 minutes of dispatch notification, to all Safe Station calls. • Coordinating referrals to treatment programs and transporting individuals from Safe Stations to treatment facilities. • Enrolling interested individuals in ongoing Peer Recovery Support Services. • Maintain a cooperative relationship with the Providence Fire Department for successful program implementation o Deliverables: ▪ 24-hour phone line to receive Station Calls and dispatch Peer Recovery Specialists ▪ Tracking system to document Safe Station calls ▪ Enrollment or intake form for Peer Recovery Support Services o Key Performance Indicators: ▪ # of Safe Station calls responded to ▪ Average time from dispatch to arrival ▪ # of individuals connected with treatment by type ▪ # of individuals enrolled in Peer Recovery Support Services Tasks to begin July 1, 2024: Task 4: Expand mobile street outreach to include evenings and weekends for an additional 28 hours per week. • See ‘Task 1’ for mobile street outreach required activities, deliverables, and key performance indicators. Applicants will propose strategies to conduct all the required activities listed above and may propose additional activities relevant to achieving the goals and tasks outlined. Administration The awarded organization will be required to: Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 20 of 25 1. Recruit, hire, train, and supervise Peer Recovery Specialists to carry out activities. 2. Coordinate, schedule, and manage activities of Peer Recovery Specialists to ensure adequate program coverage 3. Enact policies and practices that maintain the safety of Peer Recovery Specialists and individuals served. 4. Attend monthly meetings of the Mayor’s Council on Behavioral Health to provide regular updates to the Council on progress and challenges in the work. This Council meets the first Wednesday of every month from 3-4:30 pm, with some exceptions due to holidays. 5. Submit quarterly line-item reimbursement invoices to HCO 6. Submit monthly reports of key performance indicators and other metrics developed in collaboration with HCO in an approved format. 7. Submit quarterly narrative reports on activities, progress, and outcomes in an approved format. 8. Attend regularly planned program meetings with HCO staff. Funding Availability Funding in an amount not to exceed $1,175,000 between January 1, 2024-December 31, 2026 for the completion of tasks 1-3 between January 1, 2024 and June 30, 2024 and for the completion of tasks 1-4 between July 1, 2024 and December 31, 2026. Timeline: Implementation: January 1, 2024-December 31, 2026 Qualifications: The HCO seeks applications from organizations or collaboratives that utilize a Peer Recovery Support Services model and demonstrate commitment to improving health outcomes for individuals experiencing substance use and/or other behavioral health disorders in Providence. Applying organizations are expected to have relationships with social service providers and community-based initiatives supporting people in Providence. Proposal Material 1. Contact Information: Individual or organization name, address, phone, and email. If applying as a collaborative, please identify a lead applicant and provide the information for each partner organization. 2. Proposal Narrative (maximum 10 pages, single-spaced) a. Organizational Experience: Describe the organization’s experience with peer recovery support services, mobile street outreach, and overdose education and naloxone distribution. Please respond directly to the Qualifications - Organizational Capacity section. b. Work Plan Proposal: Describe the proposed work plan to meet the RFP’s goals, tasks, activities, deliverables, and program measures in the Scope of Work. c. Connections to Existing Efforts: Describe how the proposed work plan supports or builds upon i) existing efforts to provide social services and/or ii) goals of community-based initiatives. d. Staffing: Provide the following: i. Roles and qualifications of all relevant organization staff Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 21 of 25 ii. If you’re collaborating with other organizations to staff or consult on this project, please identify the roles and responsibilities of all partnering organizations. e. Evaluation: Describe how you will measure and evaluate the outcomes of your proposal. Medical and client-identifying information should not be included in your evaluation plan 3. Timeline - On a separate sheet include the proposed work timeline between January 1, 2024 and December 31, 2026. 4. Resumes - Provide resumes of all relevant lead organization staff. Include copies of any certifications, credentials, or documentation of experience, as appropriate. Please do not submit original documents. 5. If applying with partners, provide letters of commitment from all partner organizations (other than lead) certifying their role and responsibilities in the proposed work plan. 6. Supporting documents - (maximum 10 pages) Optional: Provide documents, links, communications materials, etc., that provide any relevant background information about the organization and experience with similar projects. 7. Budget a. Funding proposal: In Excel format, provide a spreadsheet that includes costs and descriptions for allowable expenses. b. Funding timeline: In Excel or Word format, please identify how your proposed budget will be spent by December 31, 2026 8. Certificate of Good Standing of the organization’s 501c(3) status Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 22 of 25 Selection HCO will make recommendations to the Providence Board of Contract and Supply (BOCS). All applicants will be notified of the selection outcomes once BOCS has approved the award. Selections will be made based on the following criteria: Bids will be declared ineligible if awarded score is less than 75 points in total or less than 20 points in any of the following 3 categories: Project Proposal, Organization Experience and Anti-Racism, Anti-Stigma, Culturally Competent Approach. Technical Review Scoring Total Points Project Proposal 1. Proposed work plan utilizes a peer recovery support service model for mobile street outreach, overdose education and naloxone distribution, and low-barrier access to treatment 2. The Proposed work plan clearly defines and describes all required activities and any proposed activities. 3. Proposed work plan builds upon existing initiatives. 4. Evaluation plan is clearly defined and aligns with the project's goals, strategies, and activities. 5. Time commitment of staff is appropriate to the project 30 Organization Experience 1. Qualifications and relevant individual/organization experience, including partnering agencies 2. Demonstrated success on past projects of similar scope and complexity 3. Letters of commitment from partnering agencies support the work plan 30 Anti-Racism, Anti-Stigma, Culturally Competent Approach 1. Applicant demonstrates an understanding of underlying needs and challenges that impact underserved populations 2. Applicant proves commitment to engaging with diverse populations and clearly defines outreach strategies to reach marginalized populations. 30 Timeline & Budget Proposal 1. Timeline of work is feasible and can be completed by December 30, 2026 2. Budget is in alignment with the proposed activities 10 Total Eligible Points 100 Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 23 of 25 SUPPLEMENTAL INFORMATION If the issuing department for this RFP determines that your firm’s bid is best suited to accommodate their need, you will be asked to provide proof of the following prior to formalizing an award. An inability to provide the outlined items at the request of the department may lead to the disqualification of your bid. This information is NOT requested to be provided in your initial bid that you will submit to the City Clerk’s office by the “date to be opened” noted on page 1. This list only serves as a list of items that your firm should be ready to provide on request. All bids submitted to the City Clerk become public record. Failure to follow instructions could result in information considered private being posted to the city’s Open Meetings Portal and made available as a public record. You must be able to provide: • Business Tax ID will be requested after an award is approved by the Board of Contract and Supply. • Proof of Insurance • Certificate of Good Standing with the Rhode Island Secretary of State. Procurement #: BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 24 of 25 CITY OF PROVIDENCE STANDARD TERMS & CONDITIONS 1. The terms “you” and “your” contained herein refer to the person or entity that is a party to the agreement with the City of Providence (“the City”) and to such person’s or entity’s employees, officers, and agents. 2. The Request For Proposals (“RFP”) and these Standard Terms and Conditions together constitute the entire agreement of the parties (“the Agreement”) with regard to any and all matters. By your submission of a bid proposal or response to the City’s RFP, you accept these Standard Terms & Conditions and agree that they supersede any conflicting provisions provided by bid or in any terms and conditions contained or linked within a bid and/or response. Changes in the terms and conditions of the Agreement, or the scope of work thereunder, may only be made by a writing signed by the parties. 3. You are an independent contractor and in no way does this Agreement render you an employee or agent of the City or entitle you to fringe benefits, workers’ compensation, pension obligations, retirement or any other employment benefits. The City shall not deduct federal or state income taxes, social security or Medicare withholdings, or any other taxes required to be deducted by an employer, and this is your responsibility to yourself and your employees and agents. 4. You shall not assign your rights and obligations under this Agreement without the prior written consent of the City. Any assignment without prior written consent of the City shall be voidable at the election of the City. The City retains the right to refuse any and all assignments in the City’s sole and absolute discretion. 5. Invoices submitted to the City shall be payable sixty (60) days from the time of receipt by the City. Invoices shall include support documentation necessary to evidence completion of the work being invoiced. The City may request any other reasonable documentation in support of an invoice. The time for payment shall not commence, and invoices shall not be processed for payment, until you provide reasonably sufficient support documentation. In no circumstances shall the City be obligated to pay or shall you be entitled to receive interest on any overdue invoice or payment. In no circumstances shall the City be obligated to pay any costs associated with your collection of an outstanding invoice. 6. For contracts involving construction, alteration, and/or repair work, the provisions of applicable state labor law concerning payment of prevailing wage rates (R.I. Gen. Laws §§ 37-13-1 et seq., as amended) and the City’s First Source Ordinance (Providence Code of Ordinances §§ 21-91 et seq., as amended) apply. 7. With regard to any issues, claims, or controversies that may arise under this Agreement, the City shall not be required to submit to dispute resolution or mandatory/binding arbitration. Nothing prevents the parties from mutually agreeing to settle any disputes using mediation or non-binding arbitration. 8. To the fullest extent permitted by law, you shall indemnify, defend, and hold harmless the City, its employees, officers, agents, and assigns from and against any and all claims, damages, losses, allegations, demands, actions, causes of action, suits, obligations, fines, penalties, judgments, liabilities, costs and expenses, including but not limited to attorneys’ fees, of any nature whatsoever arising out of, in connection with, or resulting from the performance of the work provided in the Agreement. 9. You shall maintain throughout the term of this Agreement the insurance coverage that is required by the RFP or, if none is required in the RFP, insurance coverage that is considered in your industry to be commercially reasonable, and you agree to name the City as an additional insured on your general liability policy and on any umbrella policy you carry. 10. The City shall not subject itself to any contractual limitations on liability. The City shall have the time permitted within the applicable statute of limitations, and no less, to bring or assert any and all causes of action, suits, claims or demands the City may have arising out of, in connection with, or resulting from the performance of the work provided in the Agreement, and in no event does the City agree to limit your liability to the price of the Agreement or any other monetary limit. 11. The City may terminate this Agreement upon five (5) days’ written notice to you if you fail to observe any of the terms and conditions of this Agreement, or if the City believes your ability to perform the Procurement #: BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 25 of 25 terms and conditions of this Agreement has been materially impaired in any way, including but in no way limited to loss of insurance coverage, lapsing of a surety bond, if required, declaration of bankruptcy, or appointment of a receiver. In the event of termination by the City, you shall be entitled to just and equitable compensation for any satisfactory work completed and expenses incurred up to the date of termination. 12. Written notice hereunder shall be deemed to have been duly served if delivered in person to the individual or member of the firm or entity or to an officer of the entity for whom it was intended, or if delivered at or sent by registered or certified mail to the last business address known by the party providing notice. 13. In no event shall the Agreement automatically renew or be extended without a writing signed by the parties. 14. You agree that products produced or resulting from the performance of the Agreement are the sole property of the City and may not be used by you without the express written permission of the City. 15. For any Agreement involving the sharing or exchange of data involving potentially confidential and/or personal information, you shall comply with any and all state and/or federal laws or regulations applicable to confidential and/or personal information you receive from the City, including but not limited to the Rhode Island Identity Theft Protection Act, R.I. Gen. Laws § 11-49.3-1, during the term of the Agreement. You shall implement and maintain appropriate physical, technical, and administrative security measures for the protection of, and to prevent access to, use, or disclosure of, confidential and/or personal information. In the event of a breach of such information, you shall notify the City of such breach immediately, but in no event later than twenty-four (24) hours after discovery of such breach. 16. The Agreement is governed by the laws of the State of Rhode Island. You expressly submit yourself to and agree that any and all actions arising out of, in connection with, or resulting from the performance of the Agreement or relationship between the parties shall occur solely in the venue and jurisdiction of the State of Rhode Island or the federal court located in Rhode Island. 17. The failure of the City to require performance of any provision shall not affect the City’s right to require performance at any time thereafter, nor shall a waiver of any breach or default of this Agreement constitute a waiver of any subsequent breach or default or a waiver of the provision itself. 18. If any term or provision of this Agreement, or the application thereof to any person or circumstance shall, in any extent, be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each term and provision shall be valid and enforceable to the fullest extent permitted by law.